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Cross-referencing multiple documents

Cross-referencing multiple documents: InDesign CS4 New Features
Cross-referencing multiple documents: InDesign CS4 New Features

Join for an in-depth discussion in this video Cross-referencing multiple documents, part of InDesign CS4 New Features.

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Skill Level Intermediate
5h 12m
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Q: Is there a way to create an interactive table of contents in InDesign CS4 that would retain the hyperlinks after the file is exported, so that users could click in the table of contents and be taken to the corresponding chapter?

A: There are two methods to create a table of contents with interactive links in InDesign.

Method 1: Export a PDF and prompt InDesign to copy the table of contents into the PDF's Bookmarks panel. To have InDesign export the TOC as bookmarks, open the TOC dialog box and be sure to turn on the Create PDF bookmarks option before the TOC is placed in the document. When exporting to PDF, turn on "Hyperlinks and Bookmarks" in the PDF export options.  The PDF can be set to open with the Bookmarks panel displaying by default so users know the TOC links exist there. Go this in Acrobat's File menu > Properties > Initial View.

Method 2: You can create a page in InDesign that looks like a TOC and is linked to the interior document pages, but it must be built manually. First, generate the TOC and place it on the page in InDesign and format it. Then select each page number and replace it with a live cross-reference by going to Type > Hyperlinks & Cross-References > Insert New Cross-Ref. Select the destination text paragraph in the Cross-Reference dialog box, and choose the Page Number cross-reference format. Again, when exporting to PDF make sure to include hyperlinks.

Skills covered in this course
Design InDesign

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