Join Mike Rankin for an in-depth discussion in this video Creating bullet points, part of Creating a PDF Presentation.
Lists of bullet points are very common in slide show presentations unfortunately they can be a little bit boring to look at and some people in your audience may be tempted to read through the whole list instead of paying attention to you so to make your list more engaging and to keep your audience focused on the specific item you're talking about you can make each list item appear one at a time. Let's see how to do that. To begin with, you might wonder if you could use InDesign's animation tools to animate the items in a bulleted list.
And you can do that by having each item in a separate text frame and applying the fade in animation preset to each one. Unfortunately, the animations you can create in InDesign are based on Flash technology, so they won't work in a PDF. So we have to get a little creative and come up with a workaround. Here on page four of my presentation, I have a slide telling about the state-of-the-art facilities at Roux Academy. And to back up this claim, I have a list of five specific items that I'd like to talk about. RIght now that list is in a separate text file, but I want it to appear after this slide, one item at a time.
So to do that, let's start by duplicating this page, that way we'll keep the background, the title, and the image. So I'll go to my pages panel, and I'll right-click on page four, and choose duplicate spread. And it gets added to the end of the document. Next I will change both reason numbers from the current page number to a static number four to match the real reason number. To do that I first have to override all the master page items on this page by going to the pages panel menu and chosing override all master page items.
I'll also choose objects, unlock all unspread to unlock the large text frame. Now I will take my large type tool. Select the number and change it to four. And do the same for the smaller number. Then I'll select the old slide text and replace it with the text from the bulleted list. I'll press Cmd or Ctrl+d to bring up the Place dialogue box and then in the Exercise Files Links folder, I'll choose bullet_points.rtf. Then I'll select the bullet points, go to the Paragraph Styles panel, and choose the bulleted list paragraph style.
Now I need to put each item on the list on a separate page, so they can appear one by one. In the Pages panel, I'll make five copies of this page. So I'll open the Pages panel. I'll hold the Opt or Alt key, and then just drag to the right to make five copies. So now I have six copies in all, right here at the end of the document. On the first copy, which is page ten of the document, I just want the title, so I'll delete all the bulleted items. On the next page, I want just the first bullet item about CAD software.
So I'll delete the rest, and continue on through the bullet points. And the last page has all the bullet points. Now to test this out, let's do a quick export to PDF of just these pages. Pages ten through fifteen. I'll press command or control-E to export the document. I'll put it on my desktop, the format will be Adobe PDF interactive and for range we'll set it to ten to 15 and click OK. And in my PDF I can page through and see one bullet point item added at a time.
Now you might think that these items appear a little abruptly. And if that's the case you can add transitions between the pages to make the items phase in smoothly. In the next movie we'll explore page transitions in-depth.