Discover some of the common problems editors encounter (and the solutions to them).
- [Voiceover] Here are some common problems you may encounter when editing text and their solutions. Firstly, not being able to select a text frame. I'm trying to select this text frame, and I can't. That may be because it's on a locked layer. If I come to my Layers panel, we see there's a lock next to the text layer. Unlock it, and I can now get to the text. But items can also be locked individually. And that's the case with the text frame at the bottom. If I zoom into that, cmd + spacebar, click and drag, we see there's a lock icon at the top left of the frame.
And I can either unlock these items individually by clicking on the top of the lock icon, or, I can come to the Object menu and choose Unlock All on Spread. I'll now zoom out to my fit in window view. cmd + opt + 0, or ctrl + alt + 0 Another reason you might not be able to select text content is because it's on a master page. And that's the case with the page number. Let's say I wanted to delete the page number on this particular page. But, I just can't get to it, and that's because it's a master page item.
Master page items cannot be edited on document pages unless you override or unlock them. And to do that, cmd + shift or ctrl + shift and click on the item and then you can edit it just like any piece of text. If I undo that, I just zoom in. I just want to point out that you can tell a master page item by the dotted line around its frame edge. That is, of course, if you have your frame edges shown. Which I highly recommend.
Under the View menu, Extras, Frame Edges. Another reason you may have difficulty selecting something is because it is behind something else. I'll zoom into the top right of the page, cmd + spacebar, click and drag. And, I'll try and select this caption. But what's happening is I'm selecting the picture that is above the caption. The easiest solution in this case is to hold down the command or control key and click. Doing so allows you to select an item that is below something else.
So that's cmd or ctrl, click and each click will take you deeper in the stacking order. To prevent this problem happening in the future, I suggest that you organize your content onto layers. In this case, I'm going to select the picture frame and move this square that represents its selection to the pictures layer. And now we won't have that problem. More on layers later in the course. I'll zoom out. Cmd + opt + 0, or ctrl + alt + 0 Something that you'll frequently come up against is overset text.
If I click on the main text frame we see at the bottom, there's a red plus. This indicates overset text. And, in my pre-flight area, my live pre-flight, we see that I have one error, And that is the overset text. If I insert my cursor into the story, and then click on the Info panel, it will tell me by how much I'm overset. In this case, just by a single word. So, probably the easiest way to address this is to go the Story Editor, scroll down, and we can see the overset text.
And then I can just make an edit. Very easy to do when you're working with dummy text. And the text is no longer overset. I will just come and turn on my hidden characters so that we see the hash mark at the end of the story. So I'm just going to bring that up to the end of the story so that we have no more overset text. Another problem might be caused by a text wrap. I'm now going to come and delete this text frame, and let's say that I want to create a new caption.
I'll press t to access my type tool. I'll click and drag to make a text frame. Type my caption. I want to move it closer to the picture. But when I do so, strange things start happening. And that's because there's a text wrap on this image. And if I were to move it, let's say I want to move it down, then the text is going to disappear all together. The text wrap that is causing the text to the left of the image to be repelled, is also forcing away the caption.
So what we need to do in a situation like this is, with the frame selected, come to the Object menu, choose Text Frame Options, and Ignore Text Wrap. And now we can place that wherever we want. Just as a housekeeping measure, I would suggest that you keep your text frames snugly fit around the text. Here, I've just increased the size of the text frame and this is just a little untidy. We want to keep things nice and tidy.
So to do this, you can either come and click on this icon on your control panel, Fit frame to content. You have the same option under the Object menu. Fitting, Fit Frame to Content. But the easiest way is to use the shortcut cmd + opt + c or ctrl + alt + c And that's going to make your frame only as big as your text.
Author and designer Nigel French explains how to set up an "editorial workspace" that puts the tools you need most at close reach. He then moves on to selecting and editing text in InDesign: changing case, adding special characters, formatting lists, and inserting breaks. He also shows how to use the Story Editor, Notes, and the Track Changes feature, and explains how InDesign documents are constructed, so that you can edit them with more confidence.
- Opening and saving InDesign documents
- Creating an editorial workspace
- Using guides and nonprinting visual aids
- Selecting and editing text
- Changing case
- Accessing special characters
- Working with bulleted and numbered lists
- Checking spelling
- Working with Notes and Track Changes
- Understanding the underlying structure of an InDesign file
- Controlling text breaks