Join David Blatner for an in-depth discussion in this video Check spelling, part of InDesign CC 2018 Essential Training.
- [Instructor] Nobody spells everything right all the time, I mean, hey, that's what spell checking features are for, right? And fortunately there's a good one built in to InDesign. Now I have this flyer document open from my Exercise Files folder, and it looks pretty good. But, before I send it to print, I'd better check the spelling. I can do that by going to the Edit menu, scrolling down to Spelling, and then choosing Check Spelling from the sub menu. Or you could press Command I on the Mac, or Control I on Windows. As soon as I select that, up comes the Check Spelling dialogue box.
And it immediately starts showing me the suspect words. Now, this first word, Pixelford, is the guy's name, so I think it's okay. I'm going to go ahead and click Skip. Now the same word appears again, and I'm realizing this is going to get really tiresome, Skipping that repeatedly. So instead of pressing Skip, I could click Ignore All. The Ignore All button is like pressing Skip for every instance that it finds. In fact, not just in this Check Spelling, but every time I do a Check Spelling until I quit InDesign.
Now, if I always want InDesign to think this word is spelled correctly, not just this time, but tomorrow and next week and next month, then I want to add it to my User Dictionary. And I can do that by clicking this Add button down here. That's what I'm going to do. I'll click the Add button, and InDesign adds it to the User Dictionary, and then moves on to the next word. Okay, this word I know is wrong, and I could type the correct version here in the Change To field, but it's easier for me to simply go down here and click once on the Suggested Correction.
Now I'll click the Change button. Alright, instead of checking one word at a time, there's another way to check my spelling. I'm going to click the Done button to close that dialogue box. And I'm going to go back to the Edit menu, come down to Spelling, and this time I'll choose Dynamic Spelling. I like Dynamic Spelling because you can see at a glance whether something is spelled incorrectly. For example, I'll jump down to the next spread by pressing Option or Alt Page Down. Then I'll click inside this text frame and zoom in, by pressing Command 2 or Control 2 on Windows.
Let's scroll over here. There we go, that's a word that's definitely misspelled. And I can see it quickly because it has this red wavy underline. So I need to fix that word. I could simply click in there and change it, or I can place my cursor on top of it and right click, and you can see a list of suggestions up at the top of the context menu. So all I have to do is select the one that I want. Here's another one, I'll fix that quickly. Now let's scroll down a little bit.
Now down here, I see some words that have a green zigzag underline. Green means they're not misspelled, but there's something else wrong with them. For example, here it's obvious: there's two words that are exactly the same right next to each other. I'll double click with my type tool to select one, and hit the Delete key to delete it. Now that green underline goes away. Down here, InDesign tells me there's something wrong with the word "now." Well, it's the beginning of a sentence, so it's supposed to be capitalized. Let's go ahead and fix that.
Alright, now what's wrong with this word, "Grazie." The word Grazie shows up as misspelled, but I know that it's not misspelled, it's just in Italian. So how do I tell InDesign that this word is spelled correctly, but in a different language? The trick is to select it first, so I'll double click on it, and then go up to the Control Panel, and make sure you're in Character Formatting mode. That's the one where the A is selected up here on the left side. Now way over here on the right, you'll see a pop up menu which usually reads "English USA." That's the Language pop up menu.
Now this menu shows you all the different languages that InDesign knows about. There's Finnish and French and German and so on, and in fact, here's Italian. So if I choose Italian for this word, the word that's selected, InDesign checks its dictionaries and it knows it's spelled correctly in that language. So that little underline goes away. So, you know I love tips and tricks, and I always want to give you the best. So I'm going to give you one more Language trick that you should know about. See how down here, it thinks that this word is misspelled? Well I know it's not misspelled, it's just a web address, and URLs and email addresses almost always show up as misspelled in InDesign.
But what I can do is tell InDesign to skip it, by changing its Language. I'll go ahead and select it, then go back to my Language menu, and this time I'm going to scroll all the way up to the top. Up here, you'll see an item called "No Language," and when I choose that, InDesign stops trying to spell check it. Anything set to No Language will never show up as misspelled. Now of course, just performing a spell check won't guarantee that your text is all correct. So finding a human proof reader is always a good idea.
But do yourself, and them, a favor and run InDesign's spell checking features first.
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