Join David Blatner for an in-depth discussion in this video Change page size, part of InDesign CC 2018 Essential Training.
- [Instructor] As we saw in an earlier chapter, you can change a document's size by going to the File menu and choosing Document Setup. Now when you do this, it has the effect of changing every page in the document, even your master pages. For example, I'll come over here to the Page Size popup menu, and I'll change this from a letter size to an A4 size. When I click OK, you can see that every page has changed. It's a little bit taller now. Now there's no way to scale the objects on the page when you change the page size.
So in this case, we'd have to do some manual clean up to make it look right. Of course, in most documents, you do want every page to be the same size, but sometimes you need to alter the size of one or more pages. For example, in this document over here, the brochure file from the Exercise Files folder, I have a tri-fold. That is, it's three panels front and back. Now this page on the right side is the cover of the brochure, and this panel over here on the left is the inside.
It needs to fold inside after it's printed and it all gets folded up. If all three panels were exactly the same width, we'd have a problem when we came to fold it. Instead, we have to make this panel, the one that goes inside, we have to make it a little bit more narrow so that it folds inside the other two. Now, before I show you how to change the size, I need to point out that this really is three different pages in a single spread. You can see that over here inside the Pages panel. We've got page one, two, three, and then down here on the second spread, pages four, five, and six.
And each of those spreads are made up of three separate pages. However it may not be obvious how we got a three-page spread, so let me show you. First, in the Pages panel menu, I'm going to choose Insert Pages. Now I'm going to add three pages at the end of this document. There we are, three narrow pages, each on its own spread. Now, in order to get them together onto a single spread, I have to go back to my Pages panel menu, and I'm going to come down here and make sure that Allow Document Pages to Shuffle is turned off.
When this is turned on, they're always going to be on their own spread. But when it's off, I can put them together. So I'll leave that turned off. Now all I need to do is drag these pages together. For example, I'll grab page eight and start dragging it to the left, and I want to drag it until I see this little icon next to the cursor. It looks like a little black arrow pointing to the right, and this indicates that the two pages are going to fit together. There we go. Now I'll do it to the third. I'll select it, drag it to the left until I see that icon, and then let go of the mouse button.
So, now I have a three-page spread. Of course, for this brochure which is just front and back, I obviously don't need a third spread, so I'm going to go ahead and select that and then delete them. Okay, back to what I was talking about. Let's go back to the first spread by double-clicking on that, and I want to change this page, I want it to be narrower. To do that, I'm going to choose the Page Tool. That's the third tool down in the tool panel. Now the Page Tool is a little bit non-obvious in how it works, so here's the trick.
After you choose the Page Tool, click once on the page that you want to change. That could be a master page or in this case it's a document page. When I do that, you'll see it gets highlighted. It gets these kind of weird side and corner handles around it. Now you want to be careful when you're doing this. You don't want to accidentally click again on some object on the page. See how that got highlighted? That actually does something slightly different, so you don't want to do that. You want to just click on the page itself. So here, I'm going to click out on the pasteboard to deselect everything and try it again.
I'll just click once on the page, or you could just click once on the page inside the Pages panel. Next, to change the size, I go up here to the control panel, and I change the width. But, before I change the width, I must, must first go and make sure that the reference point on the left side of the control panel is set properly. Remember, this reference point tells InDesign what part of the page is going to stay stationary, what's locked. Then everything else will move around that point.
So, right now it's set to the upper left corner. Instead, I want to choose any of the points on the right side. I want the right side to stay stationary, and I want the left side to move when I make this more narrow. Now I can head over to the width field and I'm going to click inside that field to edit it. I'd like to reduce this measurement by about six points, so I want to show you a little secret track. I can do subtraction inside this field. While the cursor is flashing after the number, I'll simply type minus six pt.
That means minus six points. Now as soon as I hit Return or Enter, InDesign changes the width of that page. It does the math for me. Isn't that cool? And it changed the width based on the reference point. That is, the right edge of the page didn't move. Now of course, this is a double-sided brochure, so I need to do the same thing on the next spread. I'll come over to the Pages panel and double-click on pages four through six, and in this case the right-hand page is the opposite of the left-hand page on the first spread, right? They're two sides of the same panel in this brochure.
Right now, all three pages are selected, so I'll click out here in the blank area of the Pages panel and then I'll just click once on page six. You can see that's the same thing as selecting it on the page itself. Now I'll head back to the control panel and change the width, but remember, before I change the width field I want to make sure that the reference point is setup correctly. Actually, let me show you what happens if I don't change the reference point. I'm just going to go ahead and change this to something smaller, like 20 picas. When I press Return or Enter, you'll see the page size changed.
But if you look closely over here, you can see that there's now a blank area between these pages. That reference point was set to the right side so the page got narrower, but the right side stayed where it was. So now I have a gap between these two pages, and that would be bad. This would print completely incorrectly. So let me undo that by pressing Command + Z or Control + Z on Windows. I'll head back up to the reference point and set this to the left side. Now, I'll change this again. I want it to be the same as the left page on the first spread, so I'm going to say minus six points, and now I'll press Return or Enter.
There we go, so now that page or that panel will now fold into the brochure properly, and it'll end up in the proper place, and we won't have any problems when we're folding or binding. Now there are many other examples of when you might want to change individual page sizes. For example, maybe you're creating stationery for a client, and one page of your document might be the letterhead, and the next page could be an envelope, and the next a business card. You can mix and match all of that into a single InDesign document using that Page Tool.
- Creating a new layout
- Inserting pages
- Adding text
- Inserting graphics
- Applying color and transparency
- Drawing and editing frames and paths
- Formatting objects
- Formatting text
- Creating styles for uniform formatting
- Building tables
- Adding links and interactivity
- Printing and exporting InDesign documents