Publish Online documents require an internet connection to be viewed from their unique URL. In this video, Diane Burns show you how to use the option for allowing the download of a PDF document that viewers can then access any time from their hard drive or mobile device, even without an internet connection.
- [Voiceover] Publish Online is a great way to easily share your InDesign projects with others, even those including interactivity, but in order for your audience to experience your content, they have to be online. They have to have an internet connection. And while it doesn't happen very often there are times when you want to be able to view content and you don't have an internet connection. Think of a salesperson who has information on an iPad that needs to be accessed in a meeting. Or when you're sitting on an airplane and don't want to pay those expensive WiFi fees.
The good news is you can allow your users to download a PDF of your project that they can read anytime, anywhere with no internet connection required. You can publish your document so that this icon appears when the document is viewed. Your audience can download a PDF and view it offline. When I click on this icon, what will usually happen is that the PDF will open in whatever plug-in is set for your browser. In this case I have Acrobat DC set. From here we can download the PDF or view it right in our browser.
The option to allow a PDF download for your document is set in the General Options of the Publish Online dialogue. So let's go back to InDesign. When I click Publish Online and the General dialogue comes up, we want to go to this setting here, "Allow viewers to download the document as a PDF." And notice it says, "Print." We can choose any print PDF preset, and we do that in the Advanced pane of this dialogue. Down here at the bottom I can select a PDF preset. Not only built-in presets but any preset that I've made myself.
Here, I've developed a preset called Medium Res Hyperlinks. That means it's going to export the PDF in medium resolution and it will include any hyperlinks that might be in the document. And then from here when I publish this document you'll see that little icon I showed you. One thing to note, though, if it's important that your document be available via PDF, you want to really think about the interactivity in your document. For one thing, we can only use a print PDF preset, and we can only support hyperlinks, but even if we could support an interactive PDF preset there are a lot of limitations to the kind of interactivity that you can put in a PDF.
But for more information on interactive PDFs check out Mike Rankin's course, InDesign CC: Interactive Document Fundamentals for more on interactive PDFs. Let's go back to the PDF we created for this document which has a lot of interactivity in it. I'll go back to the PDF in my browser and the first page looks okay but I'm missing some buttons that were up here. Well, that's all right, let's go to the next page. This page has almost nothing on it. That's because all of the images were set with an animation to come in on the page at different times.
That's not good. This page is okay, there are a lot of static images there. But when we go to this page, it's a real mess because this has been set up with this large, woodcut image that's going to scale down and then text is going to come in, and a lot going on, and this just doesn't work at all in a PDF. The last page, which is completely static content, works great. So, when it comes to interactivity and downloading PDFs, hyperlinks are okay but that's about it.
For static content, though, including the option for your audience to download a PDF ensures that your document can be viewed anytime, even without an internet connection.
Learn what Publish Online can and cannot do, and how to adjust the publication settings to make sure documents look the way you want. Find out how to upload documents to the web and then share them via Facebook, Twitter, or email. Then look at the navigation and interface options used when viewing published documents, and learn how to update your published documents online. Author Diane Burns concludes with some advanced techniques, such as embedding published documents in websites and creating customized thumbnails for document navigation.
- Previewing real-world Publish Online documents
- Changing the publishing settings
- Uploading documents to Adobe servers
- Updating published documents
- Sharing documents via social media and email
- Using the Publications dashboard
- Understanding document analytics
- Viewing documents online
- Embedding documents on websites
- Adding projects to Behance