From the course: InDesign Secrets
349 Utilize the new note feature - InDesign Tutorial
From the course: InDesign Secrets
349 Utilize the new note feature
- [Instructor] After you've been using a program for a couple years, five years, 10 years, 15 years, you start to notice that there are a few commands and tools that you have never used. And why are they even there? Oh, that's a tool that I want to talk about today because I keep running into newer users who think that's what you're supposed to use. If you want to add a note, like a comment to a Word document, notes to InDesign files, they go the Type menu, they go to note, and the first thing is Notes Mode, Command or CTRL + F8, and they think that's what they're supposed to use, but no, you don't need to use Notes Mode. It's the weirdest command ever, and it can mess you up because if you're inside a note, it does things that you're not expecting. The better thing to do is to use New Note. Just use New Note, and if you want, add a keyboard shortcut. Go to Edit, Keyboard Shortcuts, make sure that you're on a set that's not the default, you can always click New Set, and then find it under the Type menu, we're looking for the Ns for notes. New Note, here we go, and on my Mac I'm going to use CTRL + N, 'cause my CTRL key is not the same as the Windows CTRL key is sort of like an extra key, and I'll click Assign. So now if I'm inside some text, and I want to add a non-printing note because my colleague is gonna be looking at this file, will need to read it, I can just press CTRL + N, and my cursor is blinking inside the note and I can say, every day, seriously? Please check, because I'm replying to we see evidence of this every day. That's really easy to make a note. Same thing if you are inside the story editor. If I click here and press Command or CTRL + Y to edit in the story editor, you can see this is a very busy little story that's been shared quite a bit. We have track changes turned on, we have various notes, such as this one. I can just click here and press CTRL + N and add a new note again. Or I can use the command to add a new note. If I click somewhere that doesn't have a note, and click this little guy, there's a new note, it works both in the story editor and in the layout mode, right? Why do we need a Notes mode? We don't really. Same thing for the Note Tool. If I click inside the text, there is a little guy here called the Note Tool. No reason to use it. If you select it, you get a big honking cursor and you're not quite sure where that note's gonna go. Maybe if I want it before the word men, do I click here, do I click here, or what do I do? So I'll just click and is it doing anything? There, it finally, it added a note. It's the same as saying New Note, except that the tool remains active. So after I write my note, if I click somewhere else, okay let's let me double-click this word, oops it added a note. I suppose the Note Tool could be useful if you want to add like one note after the other, but I've never had to do that, and it's kinda weird, I just, you know superfluous tools and commands, they bug me. I was curious about is there a reason to use Notes mode? Why is it there? Why does it have a keyboard shortcut assigned to it? So I did a search, as you can see, for Notes mode in the help file, and I ended up on this page, how to add editorial notes in InDesign. Scroll down a little bit to Use Notes mode and what it does is, once you're inside of a note, you can go into Notes mode, press that keyboard shortcut, and it will split a note for example. So you're supposed to do all these things first, then you choose Notes mode. Maybe that's why it aggravates me. I always think, well let me go into Notes mode first, and then I'm going to do some stuff with notes. But no, you're supposed to prep the selection or the cursor location first, and then choose Notes mode. I think it's just so confusing. I'm sorry, my brain is too small to keep that in my head, and I don't see the reason for it. If I want to be able to select some text and convert it to a note, I usually just right-click and choose Convert to Note from the contextual menu. Or, I could come to the notes panel if it's open, and choose Convert to Note from the panel menu. Or I can go to the Type menu, go to the Notes menu, and choose Convert to Note there, right? Why do I need Notes mode to do that? I can take an existing note and split it. I can do all sorts of that kind of stuff with all of those ways, rather than having to do the Notes Tool or Notes mode. There you go. I think what I've just shown you by creating a keyboard shortcut for New Note and using the right-click menu to do things with notes, is a much more common sense and streamlined way to manage all the notes in your stories.
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Contents
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229 Batch converting ID files to current version with the Book panel6m 9s
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230 Getting around InDesign limitations6m 46s
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231 Creating better callout lines with effects and object styles5m 47s
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232 Swapping column and row information in tables6m 9s
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233 Making bigger text link targets4m 52s
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161 Keeping page numbers on top of master items3m 55s
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162 Adding automatic currency symbols in a table cell or before text3m 50s
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163 Make a pop-up footnote for your ebook3m 48s
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164 Deleting tabs at the beginning of paragraphs and applying a paragraph style3m 10s
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165 Five InDesign Presentation tips6m 28s
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111 Packaging images on the pasteboard3m 32s
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112 Automatically updating figure references for books6m 9s
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113 Adding Tool Tips to your form fields in InDesign3m 21s
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114 Setting poetry, flush left, center on longest line3m 54s
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115 Use bookmarks to navigate long documents in production4m 57s
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107 Using the same keyboard shortcut for two different commands with the Context feature5m 22s
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108 Making a text highlighter3m 33s
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109 Updating an interactive PDF without losing work done in Acrobat5m 30s
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110 Adding custom text at the beginning of each line automatically4m
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089 Three great Object Styles for any designer8m 1s
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090 Choosing alpha channel image transparency2m 25s
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091 Adding and reading metadata for InDesign files3m 25s
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092 Adding ALT tags to your images6m 59s
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093 How to Place & Link a text frame's text but not its formatting7m 4s
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094 Setting the baseline position of a caption2m 39s
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051 Five things that should be in every new file5m 19s
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052 Forcing EPUB page breaks with invisible objects6m 21s
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053 Understanding component information6m 39s
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054 Creating running heads using section markers4m 16s
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055 Making a font with InDesign using the IndyFont script5m 20s
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056 Finding where that color is used7m 17s
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047 Specifying an exact amount of space between objects5m 17s
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048 Fixing last lines that are too short8m 16s
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049 Creating web graphics from your InDesign artwork7m 20s
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050 Using “No Language” to suppress unwanted hyphenation, spell-checking, and smart quotes2m 48s
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037 Updating a linked table without losing formatting5m 18s
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038 Creating electronic sticky notes4m 49s
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039 Moving master page items to the top layer for visibility2m 48s
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040 Five guide tricks that will impress your coworkers6m 18s
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041 Letting InDesign add the diacritics4m 21s
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042 Using single-cell table cells for custom paragraph formatting6m 2s
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027 Creating running heads using variables5m 1s
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028 Live Caption tips and tricks8m 3s
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029 Making professional drop caps10m 37s
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030 Making two-state buttons in interactive documents5m 5s
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031 Moving pages from one document to another3m 15s
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032 Wrapping bulleted text around a curve5m 58s
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007 Selecting through and into objects using cmd-click and Select Above/Below5m 46s
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008 Some great tips and tricks for the Swatches panel9m 40s
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009 Saving down for backward compatibility with INX and IDML5m 54s
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010 Using the INX and IDML formats to fix problems4m 46s
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