From the course: InDesign Secrets
263 Sync master pages - InDesign Tutorial
From the course: InDesign Secrets
263 Sync master pages
- [Instructor] When you go through a re-design, you often need to update older files with new branding. If you use master pages, you can save yourself a lot of work by updating the old files master pages to match the new ones from the new branding. And the fastest way to do that, especially if you have a lot of documents to work with, or allotted master pages in those documents is to use the book panels sync command to sync only the master pages throughout a collection of documents. They don't need to be chapters in a book, they can be all different kind of documents. Let me show you an example. We're looking at three documents right now, and these are actually from my own training company, they are slide presentations. So this is using the new branding with my new logo and the new colors. And here are a couple old presentations. One when I used to be all into blogging and podcasting, well I guess I still am, and here's another one from CS3, Getting to Know InCopy CS3, with my old logo and so on. You can see that each of these documents uses master pages. So here in this one, I have one called a slide master, and in my blog and podcast slide show I have one called main master. And then this one, with the new branding just says A master. What we're going to do, is we're going to have InDesign automatically update the master pages in these old documents with the look from this master page. But there is one important preparation step that you need to do first before you bring these into the book panel and then sync the master pages. And that is to make sure that the master page names match. If they don't match, what will happen is that the older documents that you're syncing to, will only get the master page names added to their master page section, they won't actually replace the existing master pages. Sometimes that's what you want. Because you just want to have the source there to pick and choose from. But if you really want to automate things, check the older documents and rename the master pages to match. So this one is A hyphen master, which is the default name for master. I'm going to go up to this master, right click, choose master options and change this to master so that it'll say A hyphen master. Now it will not replace existing master pages that don't exist in the source. So you don't need to worry that in blog and podcast slides we're going to lose single headline master. However, since this one's based on A master, hopefully that will also automate formatting this one as well. I have this other slide presentation that has different names, A hyphen slide master and I'm just going to leave that as is, so you can see what happens if you don't change the names to match the style source that we're going to be using. I also added this one weird one with the green star, just to show you that when you sync master pages across a collection of documents, master pages from the source document that don't exist in the target documents get added. So we'll see the green star master page added to the master pages for both of these documents. Okay, so let's go ahead and create our collection of documents to do the syncing. Go to the file menu, choose new book, and I'll just save this right on the desktop and we'll call it sync master pages. And we're not really going to use this again after syncing so it's just like a one off book. Don't need to worry that much about it, and we're going to add these documents, it would be nice if you could add all open documents to it, but it doesn't let you do that, so you have to find the documents, there they are, it's okay if they're already open. And one of them says they have some missing fonts, I don't need to worry about that, I'm just curious about the master pages. Okay, so an important step here is to choose which one of these is going to be the style source. The one that has the good master pages that you want to use to update the older ones. And in our case that is this one, EPUB 3 presentation, right? This guy. So I will click to the left of EPUB3 presentation, telling it sync from this one. And then in the book panel menu, go down to synchronize options and turn off all other settings, just clicking twice here, to get them all turned off, except for master pages. We don't want to sync colors or anything else, or style definitions, you don't want harm the older documents, you just want to change the master pages. So I'll turn on master pages now, you know of course if you did want to update matching styles and so on, with ones from this document, you could. But right now we're just going to do master pages. I'll turn that off, I'll click OK. Then click in a blank area down here below all of the names of the documents and click the sync icon. That's it, we're done. Okay, let's take a look. So here are blog and podcast slides. Aha! They use the new branding, isn't that nice? And here's b, right? Using single headline which was based on A. And it got the green star added. Yes, let's get this guy out of the way. What happened to this guy? Nothing, because the file names did not match. But, we did get the new master pages added. And we could delete one and replace with another, pick and choose what we want from the new master pages and add them or modify the old ones with that. Alright? So that is the fastest way to update documents with your new branding. If they're using master pages, you're good to go.
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Contents
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229 Batch converting ID files to current version with the Book panel6m 9s
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230 Getting around InDesign limitations6m 46s
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(Locked)
231 Creating better callout lines with effects and object styles5m 47s
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232 Swapping column and row information in tables6m 9s
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233 Making bigger text link targets4m 52s
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161 Keeping page numbers on top of master items3m 55s
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162 Adding automatic currency symbols in a table cell or before text3m 50s
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163 Make a pop-up footnote for your ebook3m 48s
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164 Deleting tabs at the beginning of paragraphs and applying a paragraph style3m 10s
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165 Five InDesign Presentation tips6m 28s
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111 Packaging images on the pasteboard3m 32s
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112 Automatically updating figure references for books6m 9s
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113 Adding Tool Tips to your form fields in InDesign3m 21s
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114 Setting poetry, flush left, center on longest line3m 54s
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115 Use bookmarks to navigate long documents in production4m 57s
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107 Using the same keyboard shortcut for two different commands with the Context feature5m 22s
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108 Making a text highlighter3m 33s
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109 Updating an interactive PDF without losing work done in Acrobat5m 30s
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110 Adding custom text at the beginning of each line automatically4m
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089 Three great Object Styles for any designer8m 1s
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090 Choosing alpha channel image transparency2m 25s
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091 Adding and reading metadata for InDesign files3m 25s
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092 Adding ALT tags to your images6m 59s
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093 How to Place & Link a text frame's text but not its formatting7m 4s
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094 Setting the baseline position of a caption2m 39s
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051 Five things that should be in every new file5m 19s
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052 Forcing EPUB page breaks with invisible objects6m 21s
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053 Understanding component information6m 39s
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054 Creating running heads using section markers4m 16s
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055 Making a font with InDesign using the IndyFont script5m 20s
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056 Finding where that color is used7m 17s
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047 Specifying an exact amount of space between objects5m 17s
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048 Fixing last lines that are too short8m 16s
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049 Creating web graphics from your InDesign artwork7m 20s
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050 Using “No Language” to suppress unwanted hyphenation, spell-checking, and smart quotes2m 48s
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037 Updating a linked table without losing formatting5m 18s
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038 Creating electronic sticky notes4m 49s
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039 Moving master page items to the top layer for visibility2m 48s
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040 Five guide tricks that will impress your coworkers6m 18s
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041 Letting InDesign add the diacritics4m 21s
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042 Using single-cell table cells for custom paragraph formatting6m 2s
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027 Creating running heads using variables5m 1s
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028 Live Caption tips and tricks8m 3s
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029 Making professional drop caps10m 37s
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030 Making two-state buttons in interactive documents5m 5s
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031 Moving pages from one document to another3m 15s
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032 Wrapping bulleted text around a curve5m 58s
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007 Selecting through and into objects using cmd-click and Select Above/Below5m 46s
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008 Some great tips and tricks for the Swatches panel9m 40s
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009 Saving down for backward compatibility with INX and IDML5m 54s
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010 Using the INX and IDML formats to fix problems4m 46s
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