From the course: InDesign Secrets
259 Include summaries in your table of contents - InDesign Tutorial
From the course: InDesign Secrets
259 Include summaries in your table of contents
- [Voiceover] When you're working with InDesign's built in table of contents feature, like we have a table of contents in this PDF magazine here. You rely on its core function to pick up the text that's used in specific paragraph styles and insert that in its table of contents, in the TOC. But what if you want to add more text to the table of contents? Text that's not on the document pages? Like, a summary of each article or maybe an author bio from the bylines and so on. You could add it manually since, you know, this is a perfectly editable table of contents. Let me switch to normal view quickly, so we can see a little bit better what we're working on. But the problem is that when you update the TOC, you lose your manual edits. In this video I'm going to show you a way to keep extra text that you want to include in a TOC. Text that's not shown on the document pages but that InDesign will include automatically. First, let's review what happens with a regular table of contents that we edit manually. And let's take a look at the table of contents setup here under layout menu > table of contents. Our TOC is designed to pull in article titles and index titles. And if we look back here, on our document pages, here is an article title and look in paragraph styles, article title one. And the different articles have different styles because they're different colors, that's article title two. So you can see how that works, InDesign is pulling the content from these styled paragraphs and including it in a table of contents. But say that I wanted to say something extra about mastering the art of the boil. We're going to use a different style here, it's called TOC description. How long to watch a pot of boiling water. Something like that. That's kind of funny, right, and interesting? But if we change something in the actual table of contents like that, let's say we go to a completely different title. We see that down here we say Top Nine caramel recipes, because we decided to remove one. And then come back to the TOC, select it and choose update from the layout menu, update table of contents. It changed to Top Nine caramel recipes but it lost our manual edits. That's not what we want. The answer is to include the text in the document in the layout itself that you want the table of contents to pick up, but hide it from the document pages. There's a number of ways to do that. One way is to write the text off in the paste board, like here. So this is the summary that we want for this article. But just make sure that a piece of this frame touches the page. And you don't want anything to touch the page that actually has text on it. And it's OK, by the way, if it's overset. Now let's try this and we'll make this go up a little bit like that, alright. Another way, I have another example, is to take a frame and you can put it right on the document. Maybe your users are just, you know, sticking stuff willy nilly, here, like this. But you hide it by turning on the attribute from the window menu, go down to output > attributes and turn it to non-printing. This can be saved in an object style too, so you can have an object style for your frames that are simply comments on the article. Now you want to make sure to use, as usual for a table of contents, a unique paragraph style. So this is TOC Description, let me option click it to make sure that it's, there we go. A unique paragraph style. And of course you want to make sure to include it in your table of contents setup. So this style that we're using is called TOC description. And if I go to the layout menu, go down to table of contents > styles, we're going to edit this style and we want to include TOC description. So I'm going to scroll through the list of paragraph styles, here, and add it. It doesn't really matter in what order it appears, but the main thing is to turn on more options and for this guy we do not want any number after it. We just want the summary, so I'll say no page number. That's good. And the style that we're going to use on the table of contents is the same style that we're using in the document, which happens to be TOC description, that's fine. Click OK and OK here. And then we'll come back up to the TOC and update it. Layout > update table of contents. Yay, we got those two in. See, so either you have a little bit of it touching the document but you can't see the type when you print or output to PDF. Or you set it to non-printing, as we did with the attributes panel. And the third way, let's go down to taffy tips. There we go. Is to put the description, again you can stick it right here on the document, but put it on to a non-printing layer. So this is probably not the best example, because we're pretty crowded on this page. But assuming that you had some space in the margins you would put your description completely there but put it on a layer that you've set to be non-printing. And I've already prepped this to do so. So this text frame, which is right here, I'm going to drag to the non-printing layer. And you create a non-printing layer simply by turning off the print layer option, which is on by default. You can always double check your work by pressing the W key and going to print preview and making sure that your comments are not appearing anywhere on the document pages. Alright. That all looks good. And now let's go ahead and select our TOC and update it one more time. There you go, that is a way to include extra text in your table of contents. And so, there are lots of other ways to use this feature to your advantage, but this one of including summaries in my TOCs, is one of my favorites.
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Contents
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229 Batch converting ID files to current version with the Book panel6m 9s
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230 Getting around InDesign limitations6m 46s
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(Locked)
231 Creating better callout lines with effects and object styles5m 47s
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232 Swapping column and row information in tables6m 9s
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(Locked)
233 Making bigger text link targets4m 52s
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161 Keeping page numbers on top of master items3m 55s
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162 Adding automatic currency symbols in a table cell or before text3m 50s
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163 Make a pop-up footnote for your ebook3m 48s
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164 Deleting tabs at the beginning of paragraphs and applying a paragraph style3m 10s
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165 Five InDesign Presentation tips6m 28s
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111 Packaging images on the pasteboard3m 32s
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112 Automatically updating figure references for books6m 9s
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113 Adding Tool Tips to your form fields in InDesign3m 21s
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114 Setting poetry, flush left, center on longest line3m 54s
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115 Use bookmarks to navigate long documents in production4m 57s
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107 Using the same keyboard shortcut for two different commands with the Context feature5m 22s
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108 Making a text highlighter3m 33s
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109 Updating an interactive PDF without losing work done in Acrobat5m 30s
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110 Adding custom text at the beginning of each line automatically4m
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089 Three great Object Styles for any designer8m 1s
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090 Choosing alpha channel image transparency2m 25s
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091 Adding and reading metadata for InDesign files3m 25s
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092 Adding ALT tags to your images6m 59s
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093 How to Place & Link a text frame's text but not its formatting7m 4s
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094 Setting the baseline position of a caption2m 39s
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051 Five things that should be in every new file5m 19s
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052 Forcing EPUB page breaks with invisible objects6m 21s
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053 Understanding component information6m 39s
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054 Creating running heads using section markers4m 16s
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055 Making a font with InDesign using the IndyFont script5m 20s
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056 Finding where that color is used7m 17s
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047 Specifying an exact amount of space between objects5m 17s
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048 Fixing last lines that are too short8m 16s
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049 Creating web graphics from your InDesign artwork7m 20s
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050 Using “No Language” to suppress unwanted hyphenation, spell-checking, and smart quotes2m 48s
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037 Updating a linked table without losing formatting5m 18s
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038 Creating electronic sticky notes4m 49s
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039 Moving master page items to the top layer for visibility2m 48s
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040 Five guide tricks that will impress your coworkers6m 18s
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041 Letting InDesign add the diacritics4m 21s
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042 Using single-cell table cells for custom paragraph formatting6m 2s
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027 Creating running heads using variables5m 1s
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028 Live Caption tips and tricks8m 3s
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029 Making professional drop caps10m 37s
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030 Making two-state buttons in interactive documents5m 5s
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031 Moving pages from one document to another3m 15s
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032 Wrapping bulleted text around a curve5m 58s
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007 Selecting through and into objects using cmd-click and Select Above/Below5m 46s
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008 Some great tips and tricks for the Swatches panel9m 40s
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009 Saving down for backward compatibility with INX and IDML5m 54s
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010 Using the INX and IDML formats to fix problems4m 46s
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