From the course: InDesign Secrets
252 Clean out old hyperlinks and hyperlink destinations - InDesign Tutorial
From the course: InDesign Secrets
252 Clean out old hyperlinks and hyperlink destinations
- [Voiceover] If you're like me, you often start a new document by basing it on an older one. It's just easier than starting with a blank slate, right? But, you may not realize, that when you do that, stuff from the previous document that you might not expect comes along for the ride. A perfect example of this is hyperlinks. For example, this is an article from In Design Magazine. When we publish In Design Magazine each month, we typically open an old article and then clear out all the text and graphics and then flow in the new stuff. Then, we start formatting it and applying hyperlinks and stuff like that. I'll double click on this text frame and then select these words and now I want to apply a hyperlink to it. To do that, I'll go to the Window menu, choose Interactive and then choose Hyperlinks. Here inside my hyperlinks panel, you can see that I have about five hyperlinks already created. I'm going to create a new one by clicking the New Hyperlink button at the bottom of the panel. Now, I know that the web address that I'm looking for has already been used once in my document and most links are what's called "Shared Hyperlink Destinations". Shared just means you can use them over again easily. All you need to do is click on this little pop up menu here and wow. Where did all these links come from? There are like 50 links in here and when I look closely, I notice that these links are from articles that we did months ago. Yeah, that's right, shared hyperlinks don't disappear when you clean out all the old stuff. Even if you delete all of the previous hyperlinks. So, they tend to pile up in these huge, long lists which isn't technically a problem but it does make you less and less efficient because it's harder to find links that you need. So, what do you do? Well, there are two ways to clean out the cruft here. First, I'm going to go ahead and click Cancel and I'm going to look inside the hyperlinks panel menu. I can see here that there's a feature, Delete Unused Destinations. This is the easiest way to get rid of all the garbage. But, let me show you one other way first because a lot of people don't know that this is here. I will choose instead Hyperlink Destination Options. Inside the Hyperlink Destination Options dialog box, I can see a list of all of those same shared hyperlinks. Now, inside this dialog box, there's a Delete Unused button and that does the exact same thing as that menu item. It'll delete all of the ones that are not used in this document. But, sometimes you find you want to delete some and not others. In that case, all you need to do is select a hyperlink in this pop up menu here and then click the Delete button. I'll go ahead and select a few more. Okay, this is going to take too long so I'm going to go ahead and click the button to delete all the unused hyperlinks. Then, I see this scary warning about how even links in other documents might stop working but most people don't share hyperlinks from one document to another. In fact, I almost never have one file linked to a shared hyperlink in another file. I've just seen too many problems with that in-design crashing. I don't recommend cross-file linking but that's a tip for another day. Anyway, I'm going to go ahead and say fine, click Okay and now look at this. Only a few of the destinations remain. I'll click Okay and now I'm going to go ahead and create my new hyperlink by clicking the Hyperlink button and those same hyperlink destinations show up here. So, that's good. So, like I said, you don't have to clean out all your old garbage from one document to the next but pretty soon if you don't, it's going to get in your way.
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Contents
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229 Batch converting ID files to current version with the Book panel6m 9s
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230 Getting around InDesign limitations6m 46s
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231 Creating better callout lines with effects and object styles5m 47s
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232 Swapping column and row information in tables6m 9s
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233 Making bigger text link targets4m 52s
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161 Keeping page numbers on top of master items3m 55s
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162 Adding automatic currency symbols in a table cell or before text3m 50s
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163 Make a pop-up footnote for your ebook3m 48s
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164 Deleting tabs at the beginning of paragraphs and applying a paragraph style3m 10s
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165 Five InDesign Presentation tips6m 28s
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111 Packaging images on the pasteboard3m 32s
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112 Automatically updating figure references for books6m 9s
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113 Adding Tool Tips to your form fields in InDesign3m 21s
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114 Setting poetry, flush left, center on longest line3m 54s
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115 Use bookmarks to navigate long documents in production4m 57s
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107 Using the same keyboard shortcut for two different commands with the Context feature5m 22s
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108 Making a text highlighter3m 33s
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109 Updating an interactive PDF without losing work done in Acrobat5m 30s
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110 Adding custom text at the beginning of each line automatically4m
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089 Three great Object Styles for any designer8m 1s
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090 Choosing alpha channel image transparency2m 25s
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091 Adding and reading metadata for InDesign files3m 25s
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092 Adding ALT tags to your images6m 59s
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093 How to Place & Link a text frame's text but not its formatting7m 4s
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094 Setting the baseline position of a caption2m 39s
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051 Five things that should be in every new file5m 19s
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052 Forcing EPUB page breaks with invisible objects6m 21s
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053 Understanding component information6m 39s
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054 Creating running heads using section markers4m 16s
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055 Making a font with InDesign using the IndyFont script5m 20s
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056 Finding where that color is used7m 17s
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047 Specifying an exact amount of space between objects5m 17s
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048 Fixing last lines that are too short8m 16s
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049 Creating web graphics from your InDesign artwork7m 20s
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050 Using “No Language” to suppress unwanted hyphenation, spell-checking, and smart quotes2m 48s
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037 Updating a linked table without losing formatting5m 18s
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038 Creating electronic sticky notes4m 49s
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039 Moving master page items to the top layer for visibility2m 48s
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040 Five guide tricks that will impress your coworkers6m 18s
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041 Letting InDesign add the diacritics4m 21s
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042 Using single-cell table cells for custom paragraph formatting6m 2s
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027 Creating running heads using variables5m 1s
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028 Live Caption tips and tricks8m 3s
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029 Making professional drop caps10m 37s
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030 Making two-state buttons in interactive documents5m 5s
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031 Moving pages from one document to another3m 15s
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032 Wrapping bulleted text around a curve5m 58s
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007 Selecting through and into objects using cmd-click and Select Above/Below5m 46s
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008 Some great tips and tricks for the Swatches panel9m 40s
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009 Saving down for backward compatibility with INX and IDML5m 54s
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010 Using the INX and IDML formats to fix problems4m 46s
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