From the course: InDesign Secrets
235 Easier style mapping from Word to InDesign - InDesign Tutorial
From the course: InDesign Secrets
235 Easier style mapping from Word to InDesign
- [Voiceover] Sometimes clients or coworkers give you a Word file that they want you to import into your InDesign layout. You're going to have to apply styles to it, of course, but if you look at it in Word, you can see that somebody actually already applied a lot of styles. If I click inside this paragraph and I open up Word's styles panel, I can see that it actually has a paragraph style applied to it called Text Paragraph, this one's called Heading, and so on. Now, you may not like the names of these styles, or what they look like, but somebody did take the trouble to tag every one of these paragraphs, and often even characters with character styles. Why do you wanna have to redo that work in InDesign? The ideal thing would be, if given a styled Word document, that you could map the word styles to your existing InDesign styles. Let me jump over to InDesign, here, and let's say that we wanted to bring in that Word file about GPS into this InDesign document. This InDesign document already has styles, we want to use these styles, not Word's. So you can map Word styles to InDesign styles, in fact I have a whole video course here on lynda.com called Using Word and InDesign Together, that goes into this in a lot of detail. But in this InDesign tip, I want to show you a very common glitch that occurs when you try to map styles, and how to fix it. So let's go ahead and bring in the Word file. I'll go to File, Place. And select my Word file, and make sure that you have turned on Show Import Options, because you can only map styles in the Import Options dialogue box. I'll click Open. You want to preserve the styles and formatting, and then come down here and choose Customize Style Import. Now you see a style mapping button, and here you can say, whenever Microsoft Word uses the Normal style, I want you to use the InDesign style called Basic Paragraph, when it uses Heading One, I want you to use this style called Headline, and so on. So you'd go through here, and what we're looking at, though is the glitch. Look at all these styles. There is no way that this Word document uses all these styles. There's only a couple paragraphs in it. And, for whatever reason, once were used in the Word document, but were since deleted. Even though we made sure not to turn on Import Unused Styles, it still brings them in. So this is kind of like the most superfluous setting that there is in InDesign. It does nothing, really, with Word files. How do you get rid of all those extra styles? Because there's really no way to tell in that big list, which ones were actually used or not. Cancel out of here, if this happens to you. Here's the answer, create a new InDesign document. Don't work on this document, it makes no difference what this document looks like, it's temporary. We're going to delete it later. And then place that Word file again into this file. Make sure Show Import Options is on. It should still be on because it's a sticky setting. And make sure that you're bringing in the styles, we're not gonna do any mapping, just bring in all the styles, click Ok. Just put it right here in one frame. You can see that it brought in the styles that it actually used. Now, click inside this frame with your type tool, and then go to File, Export. And export this to rich text format. There is no export to Word format, but rich text format will do, because it includes all of the style names, and the paragraphs to which they've been styled, and Word can open this if necessary. We'll call this CleanGPS.rtf and click save. That's all, now go back to the original document, and let's place that RTF file that we just created. There it is. Select it, make sure Show Import Options is turned on. Click open, come down here to Customize Style Import, Style Mapping. (gasps) Yes! Nice and clean. Now we know that these are the exact styles that are used in the document, and we can easily map them to a corresponding InDesign style.
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Contents
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229 Batch converting ID files to current version with the Book panel6m 9s
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230 Getting around InDesign limitations6m 46s
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231 Creating better callout lines with effects and object styles5m 47s
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232 Swapping column and row information in tables6m 9s
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233 Making bigger text link targets4m 52s
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161 Keeping page numbers on top of master items3m 55s
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162 Adding automatic currency symbols in a table cell or before text3m 50s
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163 Make a pop-up footnote for your ebook3m 48s
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164 Deleting tabs at the beginning of paragraphs and applying a paragraph style3m 10s
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165 Five InDesign Presentation tips6m 28s
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111 Packaging images on the pasteboard3m 32s
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112 Automatically updating figure references for books6m 9s
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113 Adding Tool Tips to your form fields in InDesign3m 21s
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114 Setting poetry, flush left, center on longest line3m 54s
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115 Use bookmarks to navigate long documents in production4m 57s
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107 Using the same keyboard shortcut for two different commands with the Context feature5m 22s
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108 Making a text highlighter3m 33s
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109 Updating an interactive PDF without losing work done in Acrobat5m 30s
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110 Adding custom text at the beginning of each line automatically4m
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089 Three great Object Styles for any designer8m 1s
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090 Choosing alpha channel image transparency2m 25s
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091 Adding and reading metadata for InDesign files3m 25s
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092 Adding ALT tags to your images6m 59s
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093 How to Place & Link a text frame's text but not its formatting7m 4s
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094 Setting the baseline position of a caption2m 39s
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051 Five things that should be in every new file5m 19s
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052 Forcing EPUB page breaks with invisible objects6m 21s
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053 Understanding component information6m 39s
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054 Creating running heads using section markers4m 16s
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055 Making a font with InDesign using the IndyFont script5m 20s
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056 Finding where that color is used7m 17s
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047 Specifying an exact amount of space between objects5m 17s
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048 Fixing last lines that are too short8m 16s
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049 Creating web graphics from your InDesign artwork7m 20s
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050 Using “No Language” to suppress unwanted hyphenation, spell-checking, and smart quotes2m 48s
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037 Updating a linked table without losing formatting5m 18s
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038 Creating electronic sticky notes4m 49s
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039 Moving master page items to the top layer for visibility2m 48s
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040 Five guide tricks that will impress your coworkers6m 18s
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041 Letting InDesign add the diacritics4m 21s
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042 Using single-cell table cells for custom paragraph formatting6m 2s
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027 Creating running heads using variables5m 1s
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028 Live Caption tips and tricks8m 3s
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029 Making professional drop caps10m 37s
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030 Making two-state buttons in interactive documents5m 5s
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031 Moving pages from one document to another3m 15s
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032 Wrapping bulleted text around a curve5m 58s
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007 Selecting through and into objects using cmd-click and Select Above/Below5m 46s
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008 Some great tips and tricks for the Swatches panel9m 40s
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009 Saving down for backward compatibility with INX and IDML5m 54s
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010 Using the INX and IDML formats to fix problems4m 46s
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