From the course: InDesign Secrets
221 Finding and editing all overset text in a doc - InDesign Tutorial
From the course: InDesign Secrets
221 Finding and editing all overset text in a doc
- One of the most common errors that you'll find with your InDesign documents, are frames with overset text. They're easy to miss and to accidentally print, or send off to the printer, and then suddenly you get your printed document back and there's lines missing, so how can we find those before it gets to that point? Well, in a single page with just one or two oversets, like say in this document, if I make this frame smaller, you'll see the nasty red plus symbol indicating there's an overset here. These are really easy to spot. And by the way, here's a little side tip, if you zoom out, and here I'm pressing Cmd or Ctrl - to zoom out, those control handles remain the same size, so they get pretty obvious. If you have a long document, let's say a trade book, that's mostly text on a white background, this is a great way to spot those overset frames. I'll go back to Fit in Window. The problem is when you have a document that's a little busier, especially if it's on a red background, where these little red plus symbols, which don't change with layer color, or they appear, for example, our friend the Globe Bank brochure, here's a bunch of oversets here. Kind of hard to spot right off the bat. A lot of people just rely on printing or exporting to PDF, and having that function let them know via an alert. For example, if I choose Print, and I just click the Print button, you'll see that we get an alert that says, oh, there's overset text on these pages. Unfortunately, it doesn't tell me where the overset text is, doesn't link there, really all you can do is click Cancel and say okay, well now I know the page numbers. And on page four I might have 50 different frames, which one is overset? It would be great to have a control panel that says like, make the overset frames turn yellow, or put flashing arrows next to them, but no, that's not possible. However, there is another way to skin this cat. If you look at the bottom of this page, where it says three errors, this is Preflight. Live Preflight is running by default on all InDesign documents, and what it's checking for are things like missing images, out of date images, missing fonts, and overset text. To open up the Preflight panel, just double-click right here on this toolbar. Double-click, it opens up, now Preflight is an actual panel that you can include in your Dock or something, but nobody ever does just because it's so easy to open by double-clicking right here. And what it's telling us is that we have three errors in our document, all having to do with text, and they are linked. So I can click page number two, and InDesign will highlight the frame where there's the overset, so you can see it's this address with a plus symbol. And I can drag it, and make the overset go away at some point, there we go, and then Preflight refreshes and says now there's only two problems. And let me try the other one on page two, a-ha, it's this frame. Now this, if you encounter a frame, let me zoom really close, I'm pressing Cmd or Ctrl + to zoom in, if it's difficult for you to edit the overset text, like I don't want to change the size of this frame at all, while it's selected, like when Preflight selects it because you clicked on the number, go to the Edit menu and choose Edit in Story Editor, or press Cmd or Ctrl Y, and there's the frame right there. If I turn on Hidden Characters, then I can see the problem is just this little space character right there. If I delete the space character, let's just bring it right back up, and now that problem's gone, there's no more overset. So I didn't even have to click anywhere in the layout, I fixed the overset just by clicking in Story Editor. And do we have any more problems? Yes, we have one more here on page four. Now I can't even see it, I'm looking throughout the page and I don't see it, so I'm just going to press Cmd or Ctrl, which is Open in Story Editor, and oh, now I recognize it, it's this little tiny text way down here. There's the overset there, and I can go ahead and delete it, or edit it to fit, so I'll just get rid of that, so there we go. I'm fine, I'm sure legal will be fine with that too. So that's the better way to quickly find and correct oversets in your document, is to use our friend, Live Preflight.
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Contents
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229 Batch converting ID files to current version with the Book panel6m 9s
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230 Getting around InDesign limitations6m 46s
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231 Creating better callout lines with effects and object styles5m 47s
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232 Swapping column and row information in tables6m 9s
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233 Making bigger text link targets4m 52s
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161 Keeping page numbers on top of master items3m 55s
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162 Adding automatic currency symbols in a table cell or before text3m 50s
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163 Make a pop-up footnote for your ebook3m 48s
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164 Deleting tabs at the beginning of paragraphs and applying a paragraph style3m 10s
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165 Five InDesign Presentation tips6m 28s
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111 Packaging images on the pasteboard3m 32s
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112 Automatically updating figure references for books6m 9s
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113 Adding Tool Tips to your form fields in InDesign3m 21s
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114 Setting poetry, flush left, center on longest line3m 54s
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115 Use bookmarks to navigate long documents in production4m 57s
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107 Using the same keyboard shortcut for two different commands with the Context feature5m 22s
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108 Making a text highlighter3m 33s
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109 Updating an interactive PDF without losing work done in Acrobat5m 30s
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110 Adding custom text at the beginning of each line automatically4m
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089 Three great Object Styles for any designer8m 1s
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090 Choosing alpha channel image transparency2m 25s
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091 Adding and reading metadata for InDesign files3m 25s
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092 Adding ALT tags to your images6m 59s
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093 How to Place & Link a text frame's text but not its formatting7m 4s
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094 Setting the baseline position of a caption2m 39s
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051 Five things that should be in every new file5m 19s
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052 Forcing EPUB page breaks with invisible objects6m 21s
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053 Understanding component information6m 39s
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054 Creating running heads using section markers4m 16s
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055 Making a font with InDesign using the IndyFont script5m 20s
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056 Finding where that color is used7m 17s
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047 Specifying an exact amount of space between objects5m 17s
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048 Fixing last lines that are too short8m 16s
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049 Creating web graphics from your InDesign artwork7m 20s
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050 Using “No Language” to suppress unwanted hyphenation, spell-checking, and smart quotes2m 48s
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037 Updating a linked table without losing formatting5m 18s
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038 Creating electronic sticky notes4m 49s
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039 Moving master page items to the top layer for visibility2m 48s
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040 Five guide tricks that will impress your coworkers6m 18s
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041 Letting InDesign add the diacritics4m 21s
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042 Using single-cell table cells for custom paragraph formatting6m 2s
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027 Creating running heads using variables5m 1s
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028 Live Caption tips and tricks8m 3s
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029 Making professional drop caps10m 37s
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030 Making two-state buttons in interactive documents5m 5s
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031 Moving pages from one document to another3m 15s
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032 Wrapping bulleted text around a curve5m 58s
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007 Selecting through and into objects using cmd-click and Select Above/Below5m 46s
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008 Some great tips and tricks for the Swatches panel9m 40s
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009 Saving down for backward compatibility with INX and IDML5m 54s
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010 Using the INX and IDML formats to fix problems4m 46s
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