From the course: InDesign Secrets
203 Sharing custom workspaces - InDesign Tutorial
From the course: InDesign Secrets
203 Sharing custom workspaces
- Custom Workspaces are one of the best features in InDesign. It's a way for you to gather together all of your favorite panels that you use most often for a particular task without having to hunt for them in the Window menu the whole time. Now I'm going to review custom Workspaces quickly in this video, but the main point is that I want to show you how to share custom Workspaces. That's a question that I hear a lot. I've created this fantastic Workspace for working on our interactive PDFs, for example, and I want everybody in the office to use that same Workspace. Do I have to tell them exactly which panels to add to create their own version of the Workspace? No, unfortunately though it's not quite as easy as choosing load and save, like InDesign has for swatches or styles. But it's actually not too difficult to do. I'm going to show you where the secret files are and how to share them. First let's review how custom Workspaces work. When you get InDesign you have a bunch of default Workspaces like Essentials, for example. And I often will switch to one of these other ones like Advanced. These are simply a collection of the panels that you use most often and their settings. You can also see Workspaces from the Window menu in the Workspace flyout. The ones with the brackets are the default Workspaces. If I switch to one of my custom Workspaces, like Presentations, you'll see that I've collected some specific kinds of panels that I use when I'm using InDesign for presentations, like the SWF Preview panel. And now the Swatches panel is hanging out here, because the last time that I used my Presentations Workspace I removed the Swatches panel from the dock. To put it back to how it was originally when I created the Workspace I just choose Reset Presentations. Now let's say that I wanted to share my Presentations Workspace with somebody. First I have to locate where this file is on my hard drive. It's inside my user preferences folder, but instead of having to dig down through various folders and subfolders in my operating system I can use this cool little trick. If you go to the Window menu and open up the Scripts panel you'll see that there's a folder here called User. Right-click on it and you'll see a menu that lets you Reveal this folder's location in the Finder, or in Windows Explorer if you're on Windows. Choose that and it selects the Scripts panel for you in the Finder and one level about the Scripts panel is the folder full of your Workspaces. Tada! It's these XML files that you want to copy and paste outside of this folder, and then zip them up and attach them to an email or put them on your work place server and tell people how to download them. So I wanted to share the Presentations Workspace, I'm going to select that, and copy it, and then I'll put it on my Desktop or elsewhere, and then send it. By the way you may be wondering why some of these have two versions, like EPUB.xml and EPUB_CurrentWorkspace.xml. InDesign is keeping track of not just the original EPUB, but also the current state of it. So when you choose Reset it brings you back to this version. I thought that was kind of interesting. Now let's say that you're the recipient of a Workspace and I happen to have a Workspace right here, one that somebody else created called Text Editing. How do I add that to InDesign? Basically the same way that I located them. In InDesign go to the Scripts panel, right-click, choose Reveal in Finder on that User folder. Here is the Workspaces folder and you want to copy and paste, or drag and drop the Workspace that somebody sent you right into that folder. You don't need to restart InDesign. If I jump back, where is that Workspace folder? If you go to the Window menu, go down to Workspaces, and there it is, Text Editing. So I choose Text Editing. Conditional Text, Cross-References, Hyperlinks, that makes sense. It's a little strange that it doesn't automatically appear here in the application bar, you'll need to restart InDesign for it to populate here, but the Workspace will always automatically appear here as soon as you pop it right into that folder on your hard drive. So until Adobe decides to add a save and load Workspace command all you need to know is how to quickly get to the secret lair of the Workspaces by right-clicking on the User folder in the Scripts panel. That's how you share them.
Download courses and learn on the go
Watch courses on your mobile device without an internet connection. Download courses using your iOS or Android LinkedIn Learning app.
Contents
-
-
229 Batch converting ID files to current version with the Book panel6m 9s
-
230 Getting around InDesign limitations6m 46s
-
(Locked)
231 Creating better callout lines with effects and object styles5m 47s
-
232 Swapping column and row information in tables6m 9s
-
(Locked)
233 Making bigger text link targets4m 52s
-
-
-
161 Keeping page numbers on top of master items3m 55s
-
162 Adding automatic currency symbols in a table cell or before text3m 50s
-
(Locked)
163 Make a pop-up footnote for your ebook3m 48s
-
(Locked)
164 Deleting tabs at the beginning of paragraphs and applying a paragraph style3m 10s
-
(Locked)
165 Five InDesign Presentation tips6m 28s
-
-
-
(Locked)
111 Packaging images on the pasteboard3m 32s
-
(Locked)
112 Automatically updating figure references for books6m 9s
-
(Locked)
113 Adding Tool Tips to your form fields in InDesign3m 21s
-
(Locked)
114 Setting poetry, flush left, center on longest line3m 54s
-
(Locked)
115 Use bookmarks to navigate long documents in production4m 57s
-
(Locked)
-
-
(Locked)
107 Using the same keyboard shortcut for two different commands with the Context feature5m 22s
-
(Locked)
108 Making a text highlighter3m 33s
-
(Locked)
109 Updating an interactive PDF without losing work done in Acrobat5m 30s
-
(Locked)
110 Adding custom text at the beginning of each line automatically4m
-
(Locked)
-
-
(Locked)
089 Three great Object Styles for any designer8m 1s
-
(Locked)
090 Choosing alpha channel image transparency2m 25s
-
(Locked)
091 Adding and reading metadata for InDesign files3m 25s
-
(Locked)
092 Adding ALT tags to your images6m 59s
-
(Locked)
093 How to Place & Link a text frame's text but not its formatting7m 4s
-
(Locked)
094 Setting the baseline position of a caption2m 39s
-
(Locked)
-
-
(Locked)
051 Five things that should be in every new file5m 19s
-
(Locked)
052 Forcing EPUB page breaks with invisible objects6m 21s
-
(Locked)
053 Understanding component information6m 39s
-
(Locked)
054 Creating running heads using section markers4m 16s
-
(Locked)
055 Making a font with InDesign using the IndyFont script5m 20s
-
(Locked)
056 Finding where that color is used7m 17s
-
(Locked)
-
-
(Locked)
047 Specifying an exact amount of space between objects5m 17s
-
(Locked)
048 Fixing last lines that are too short8m 16s
-
(Locked)
049 Creating web graphics from your InDesign artwork7m 20s
-
(Locked)
050 Using “No Language” to suppress unwanted hyphenation, spell-checking, and smart quotes2m 48s
-
(Locked)
-
-
(Locked)
037 Updating a linked table without losing formatting5m 18s
-
(Locked)
038 Creating electronic sticky notes4m 49s
-
(Locked)
039 Moving master page items to the top layer for visibility2m 48s
-
(Locked)
040 Five guide tricks that will impress your coworkers6m 18s
-
(Locked)
041 Letting InDesign add the diacritics4m 21s
-
(Locked)
042 Using single-cell table cells for custom paragraph formatting6m 2s
-
(Locked)
-
-
(Locked)
027 Creating running heads using variables5m 1s
-
(Locked)
028 Live Caption tips and tricks8m 3s
-
(Locked)
029 Making professional drop caps10m 37s
-
(Locked)
030 Making two-state buttons in interactive documents5m 5s
-
(Locked)
031 Moving pages from one document to another3m 15s
-
(Locked)
032 Wrapping bulleted text around a curve5m 58s
-
(Locked)
-
-
(Locked)
007 Selecting through and into objects using cmd-click and Select Above/Below5m 46s
-
(Locked)
008 Some great tips and tricks for the Swatches panel9m 40s
-
(Locked)
009 Saving down for backward compatibility with INX and IDML5m 54s
-
(Locked)
010 Using the INX and IDML formats to fix problems4m 46s
-
(Locked)