From the course: InDesign Secrets
198 Adding prefixes to page numbers - InDesign Tutorial
From the course: InDesign Secrets
198 Adding prefixes to page numbers
- For a page layout program, adding pages can be surprisingly confusing in InDesign. But fear not, it's not as bad as it sometimes seems. I talked about adding page numbers in my title InDesign Essential Training. But I want to focus now on one aspect of numbering, or adding folios, as some people call them. And that is adding prefixes to your numbers. For example, let's say you want each document in a book to have a prefix? That's just A, B, C and so on. Then the page numbering in the first document, would be A1, A2 and so on. And then in the second document, it would be B1, B2 and so on. To achieve this in InDesign, you need to open the numbering and section options dialog box, for each document in the book And you can get there by choosing it from the Layout menu, but I rarely go to the menu. Instead, I go to the Pages panel, and I double click this little dark gray triangle at the top of the first page. That triangle shows up at the beginning of every section in your document, so if you have more than one section in your file, you'll see it more than once. When I double click on that, up comes the Numbering & Section Options dialog box. So, to add a Prefix to my number, all I need to do is type it into the Section Prefix field. For example, this one will be A-. Now, because we want each document to restart at page number one, I'll also choose the Start Page Numbering At radio button, and then I'll set this to 1. And finally, I like seeing the Section Prefixes inside the Pages panel, so I usually turn on Include Prefix when Numbering Pages. That's it. I'll click OK. If you peek at the Pages panel, you can see that it's immediately updated all these numbers, they now say A-1, A-2 and so on. But I don't see those numbers on my page yet, I'd like to put them down here at the bottom of the page. To do that, I'm gonna jump to Master A by double clicking on it. Now, I wanna put a page number inside the text frame at the bottom. So, I'll select that, let's zoom in to 200%, by pressing command 2, or control 2 on Windows. I'll double click to place my cursor into that frame, and then I'll go to the Type menu, choose Insert Special Character, then choose from the Markets sub-menu, and I'm gonna choose Current Page Number. Of course, if you look keyboard shortcuts, like I do, I would just type command, option, shift, N, or control, alt, shift, N. That places the page number inside that frame. Now, on the Master page, it just says A. But when we go back to the document page, we'll see it update with the prefix. Now, there's various ways to get back to the document pages from this master page. I could double click on the page in the pages panel, for example. But I'm gonna use the go to page dialog box, which I can get to by pressing command J, or control J on windows. Now, I would be tempted to type 1 here, just go to page 1. But unfortunately, that won't work. That's because the page is actually called A-1. The prefix is part of the page name now. So, I would have to type A-1, or, what I usually do, is type +1. +1 means go to the first page in the document, whatever the page number is. When I hit enter, it goes to page 1, and it's not there at all, why? Well, because this is a facing pages document of course, and I put that number on the left hand page. So I'm gonna go back to Master page A, let's zoom back to fit the spread in the window, so I can see both of those. I just pressed command option 0, or control alt 0. And now I need to put the page number on the right hand page, as well. So, I'll click inside that frame, cmd + opt + shift + n, or ctrl + alt + shift + n. And now, I will just double click on page 3, for example, and we'll see that this says A-3. I'll go down to A-4 and A-5, and we'll see that the prefixes are there. Let's go ahead and zoom in, and you can see that better. So, that looks great. Prefixes before page numbers, and all is well in the world. Actually, I should also point out that this even works if I create a table of contents, or an index with this document. It picks up the prefixes for each of those page numbers. That's great, huh?
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Contents
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229 Batch converting ID files to current version with the Book panel6m 9s
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230 Getting around InDesign limitations6m 46s
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(Locked)
231 Creating better callout lines with effects and object styles5m 47s
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232 Swapping column and row information in tables6m 9s
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(Locked)
233 Making bigger text link targets4m 52s
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161 Keeping page numbers on top of master items3m 55s
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162 Adding automatic currency symbols in a table cell or before text3m 50s
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163 Make a pop-up footnote for your ebook3m 48s
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164 Deleting tabs at the beginning of paragraphs and applying a paragraph style3m 10s
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165 Five InDesign Presentation tips6m 28s
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111 Packaging images on the pasteboard3m 32s
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112 Automatically updating figure references for books6m 9s
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113 Adding Tool Tips to your form fields in InDesign3m 21s
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114 Setting poetry, flush left, center on longest line3m 54s
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115 Use bookmarks to navigate long documents in production4m 57s
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107 Using the same keyboard shortcut for two different commands with the Context feature5m 22s
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108 Making a text highlighter3m 33s
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109 Updating an interactive PDF without losing work done in Acrobat5m 30s
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110 Adding custom text at the beginning of each line automatically4m
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089 Three great Object Styles for any designer8m 1s
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090 Choosing alpha channel image transparency2m 25s
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091 Adding and reading metadata for InDesign files3m 25s
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092 Adding ALT tags to your images6m 59s
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093 How to Place & Link a text frame's text but not its formatting7m 4s
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094 Setting the baseline position of a caption2m 39s
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051 Five things that should be in every new file5m 19s
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052 Forcing EPUB page breaks with invisible objects6m 21s
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053 Understanding component information6m 39s
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054 Creating running heads using section markers4m 16s
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055 Making a font with InDesign using the IndyFont script5m 20s
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056 Finding where that color is used7m 17s
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047 Specifying an exact amount of space between objects5m 17s
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048 Fixing last lines that are too short8m 16s
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049 Creating web graphics from your InDesign artwork7m 20s
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050 Using “No Language” to suppress unwanted hyphenation, spell-checking, and smart quotes2m 48s
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037 Updating a linked table without losing formatting5m 18s
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038 Creating electronic sticky notes4m 49s
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039 Moving master page items to the top layer for visibility2m 48s
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040 Five guide tricks that will impress your coworkers6m 18s
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041 Letting InDesign add the diacritics4m 21s
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042 Using single-cell table cells for custom paragraph formatting6m 2s
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027 Creating running heads using variables5m 1s
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028 Live Caption tips and tricks8m 3s
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029 Making professional drop caps10m 37s
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030 Making two-state buttons in interactive documents5m 5s
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031 Moving pages from one document to another3m 15s
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032 Wrapping bulleted text around a curve5m 58s
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007 Selecting through and into objects using cmd-click and Select Above/Below5m 46s
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008 Some great tips and tricks for the Swatches panel9m 40s
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009 Saving down for backward compatibility with INX and IDML5m 54s
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010 Using the INX and IDML formats to fix problems4m 46s
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