From the course: InDesign Secrets
198 Adding prefixes to page numbers - InDesign Tutorial
From the course: InDesign Secrets
198 Adding prefixes to page numbers
- For a page layout program, adding pages can be surprisingly confusing in InDesign. But fear not, it's not as bad as it sometimes seems. I talked about adding page numbers in my title InDesign Essential Training. But I want to focus now on one aspect of numbering, or adding folios, as some people call them. And that is adding prefixes to your numbers. For example, let's say you want each document in a book to have a prefix? That's just A, B, C and so on. Then the page numbering in the first document, would be A1, A2 and so on. And then in the second document, it would be B1, B2 and so on. To achieve this in InDesign, you need to open the numbering and section options dialog box, for each document in the book And you can get there by choosing it from the Layout menu, but I rarely go to the menu. Instead, I go to the Pages panel, and I double click this little dark gray triangle at the top of the first page. That triangle shows up at the beginning of every section in your document, so if you have more than one section in your file, you'll see it more than once. When I double click on that, up comes the Numbering & Section Options dialog box. So, to add a Prefix to my number, all I need to do is type it into the Section Prefix field. For example, this one will be A-. Now, because we want each document to restart at page number one, I'll also choose the Start Page Numbering At radio button, and then I'll set this to 1. And finally, I like seeing the Section Prefixes inside the Pages panel, so I usually turn on Include Prefix when Numbering Pages. That's it. I'll click OK. If you peek at the Pages panel, you can see that it's immediately updated all these numbers, they now say A-1, A-2 and so on. But I don't see those numbers on my page yet, I'd like to put them down here at the bottom of the page. To do that, I'm gonna jump to Master A by double clicking on it. Now, I wanna put a page number inside the text frame at the bottom. So, I'll select that, let's zoom in to 200%, by pressing command 2, or control 2 on Windows. I'll double click to place my cursor into that frame, and then I'll go to the Type menu, choose Insert Special Character, then choose from the Markets sub-menu, and I'm gonna choose Current Page Number. Of course, if you look keyboard shortcuts, like I do, I would just type command, option, shift, N, or control, alt, shift, N. That places the page number inside that frame. Now, on the Master page, it just says A. But when we go back to the document page, we'll see it update with the prefix. Now, there's various ways to get back to the document pages from this master page. I could double click on the page in the pages panel, for example. But I'm gonna use the go to page dialog box, which I can get to by pressing command J, or control J on windows. Now, I would be tempted to type 1 here, just go to page 1. But unfortunately, that won't work. That's because the page is actually called A-1. The prefix is part of the page name now. So, I would have to type A-1, or, what I usually do, is type +1. +1 means go to the first page in the document, whatever the page number is. When I hit enter, it goes to page 1, and it's not there at all, why? Well, because this is a facing pages document of course, and I put that number on the left hand page. So I'm gonna go back to Master page A, let's zoom back to fit the spread in the window, so I can see both of those. I just pressed command option 0, or control alt 0. And now I need to put the page number on the right hand page, as well. So, I'll click inside that frame, cmd + opt + shift + n, or ctrl + alt + shift + n. And now, I will just double click on page 3, for example, and we'll see that this says A-3. I'll go down to A-4 and A-5, and we'll see that the prefixes are there. Let's go ahead and zoom in, and you can see that better. So, that looks great. Prefixes before page numbers, and all is well in the world. Actually, I should also point out that this even works if I create a table of contents, or an index with this document. It picks up the prefixes for each of those page numbers. That's great, huh?
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Contents
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161 Keeping page numbers on top of master items3m 55s
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162 Adding automatic currency symbols in a table cell or before text3m 50s
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163 Make a pop-up footnote for your ebook3m 48s
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164 Deleting tabs at the beginning of paragraphs and applying a paragraph style3m 10s
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165 Five InDesign Presentation tips6m 28s
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089 Three great Object Styles for any designer8m 1s
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090 Choosing alpha channel image transparency2m 25s
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091 Adding and reading metadata for InDesign files3m 25s
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092 Adding ALT tags to your images6m 59s
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093 How to Place & Link a text frame's text but not its formatting7m 4s
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094 Setting the baseline position of a caption2m 39s
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051 Five things that should be in every new file5m 19s
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052 Forcing EPUB page breaks with invisible objects6m 21s
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053 Understanding component information6m 39s
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054 Creating running heads using section markers4m 16s
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055 Making a font with InDesign using the IndyFont script5m 20s
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056 Finding where that color is used7m 17s
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037 Updating a linked table without losing formatting5m 18s
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038 Creating electronic sticky notes4m 49s
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039 Moving master page items to the top layer for visibility2m 48s
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040 Five guide tricks that will impress your coworkers6m 18s
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041 Letting InDesign add the diacritics4m 21s
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042 Using single-cell table cells for custom paragraph formatting6m 2s
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