From the course: InDesign Secrets
151 Looking at snippets vs. libraries - InDesign Tutorial
From the course: InDesign Secrets
151 Looking at snippets vs. libraries
What is the difference between a snippet and a library? I hear that a lot. And which one should we use? That's what I want to talk about in this video. Snippets and libraries are referring to the same thing, which is a reusable piece of InDesign content. Anything that you can select in InDesign with the Selection tool. This text frame, this picture, this group, this entire page can be turned into a reusable object that you can use in another InDesign document. So, instead of having to open up an old InDesign document, find what you want, copy it and paste it into the new InDesign document, you can have a collection of these individual elements and save them in a library or save them as a folder of snippets. Now, libraries are, I think, the most convenient way to have complete access to all of your snippets in one place. It's a single file that can be moved around and acted upon like a panel in InDesign. I've already created a library of elements from my garden catalog here. And I've saved it into the project folder, so I can just go to File > Open, locate the library, it ends with .indl. And it opens up as a panel. It has little thumbnails of all of the objects that I've already added here. If I wanted to add another object, I can simply drag and drop. It comes in with the name of the image if it was just a single image, or I could double click it and call it something else, like cropped flower image. If I'm trying to get the same size in another document, I could just go to the other document, drag and drop that in, and then replace this picture with something else. And I have the exact cropping and measurements that I need. In this other document, I could also drag any of these elements like this one here called, I'm double clicking on it to see it, flower grouping. I drag and drop it in. And it comes in with the picture and the text and the amount of space that I want in between, and it also brings over any paragraph, character, table, or object styles that are used here. So it's a really great way to move styles from one document to the next as well. With the library, I can change the view. Right now, the default is Thumbnail view. But if I have a ton of things in here, I could change it to List view or Large Thumbnail view. I can sort things. I can even do a find in my library. That's what Show Subset does, it lets you search for things in the library according to their name, when they were created, or what it says in their description. Because a, frequently you might have 50 or 100 things in a library, like all of the ads, all of this, display ads that your customers give you for your magazine or different arrangements of pictures with captions for a photo spread and so on. One more cool feature of libraries is that you can select one of the library items and instead of dragging and dropping you can use the library fly out menu and choose Place. And when you do so, it places the item at the exact same page coordinates that it had when you first added to it the Library, perfect for things like Footers and Headers. Here, it comes in as a perfect footer too, correctly placed. But what's not so great about Library is that only one person can open this Library file at a time. So, if you're working other people and a bunch of you need to access these items inside of a library, you're going to have to duplicate that file, that INDL file and give it to people and then when somebody updates something in the library, like let's say, you know ,we're changing our footers and headers, you're going to have to update all those libraries. Another problem with libraries is that they are InDesign version specific. This library was created in InDesign CC and it can only be opened by InDesign CC. When InDesign CCC comes out, I'm not going to be able to open up this library. Like, if your CS6, you're not going to be able to open up any libraries that were created in CS 5 or 5.5 or 4. Instead, you have to drag all these guys out, save them and then open up that file in the later version then recreate the library. Now, these disadvantages are not a problem with snippets. A snippet is when you take an object on the page or anything you selected with your Selection tool, like say these two things and then you export them as a snippet. You go to Export and you choose Snippet. InDesign snippet. You can also drag and drop from InDesign into Bridge to create a snippet or into the finder to create a snippet. And I have done so, I've exported all these things as snippets. I am going to put this in the dock over here for now. And you can access all of your snippets from any folder on your hard drive or on a shared device, like a server. Or even in Dropbox, in a Dropbox folder. So here I have them in a folder in Mini Bridge, or I'm going to access them via Mini Bridge, which I think is a great way to well, work with your snippets. So, inside my client files folder, I have a folder called snippets, where I keep all the snippets that I use for all my different projects. I double click on here and I have one for, just for a magazine that I work on. And here's the one for the catalog. These are the same objects that were in the library, but because I'm looking at them in Bridge I can see previews of them, or Mini Bridge which I think is a little bit more convenient, and I can drag and drop them from here as well. So, if I create a new document I can drag and drop these guys. Just like that, and if I wanted to have it automatically placed with the same coordinates, like I can with a library, you can do so with snippets too, because there's a preference setting. If I go to InDesign > Preferences all the way down to File Handling, there's a little section just about what happens when you import a snippet. Should it be positioned at the cursor location, meaning its upper left hand corner will go whenever you clicked with the cursor, or should it come in at the original location? So, if I said Original Location and click OK, then I can place a snippet and it should come in at its original coordinates. Because we just have one folder full or our snippets, then anybody can access this on the server, anybody's who's got access to this folder. We don't have to worry about having one private library file that needs to be duplicated for anybody who wants to get in there. So snippets are a lot more flexible, in my opinion, than libraries, but they're a little bit harder to manage. If you're working by yourself, you might as well just stay with a library. If you're working with a group of people, or you need to share snippets among different versions, because these snippets can be opened with different versions, then you want to go with snippets.
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Contents
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229 Batch converting ID files to current version with the Book panel6m 9s
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230 Getting around InDesign limitations6m 46s
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(Locked)
231 Creating better callout lines with effects and object styles5m 47s
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232 Swapping column and row information in tables6m 9s
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233 Making bigger text link targets4m 52s
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161 Keeping page numbers on top of master items3m 55s
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162 Adding automatic currency symbols in a table cell or before text3m 50s
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163 Make a pop-up footnote for your ebook3m 48s
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164 Deleting tabs at the beginning of paragraphs and applying a paragraph style3m 10s
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165 Five InDesign Presentation tips6m 28s
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111 Packaging images on the pasteboard3m 32s
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112 Automatically updating figure references for books6m 9s
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113 Adding Tool Tips to your form fields in InDesign3m 21s
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114 Setting poetry, flush left, center on longest line3m 54s
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115 Use bookmarks to navigate long documents in production4m 57s
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107 Using the same keyboard shortcut for two different commands with the Context feature5m 22s
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108 Making a text highlighter3m 33s
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109 Updating an interactive PDF without losing work done in Acrobat5m 30s
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110 Adding custom text at the beginning of each line automatically4m
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089 Three great Object Styles for any designer8m 1s
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090 Choosing alpha channel image transparency2m 25s
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091 Adding and reading metadata for InDesign files3m 25s
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092 Adding ALT tags to your images6m 59s
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093 How to Place & Link a text frame's text but not its formatting7m 4s
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094 Setting the baseline position of a caption2m 39s
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051 Five things that should be in every new file5m 19s
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052 Forcing EPUB page breaks with invisible objects6m 21s
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053 Understanding component information6m 39s
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054 Creating running heads using section markers4m 16s
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055 Making a font with InDesign using the IndyFont script5m 20s
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056 Finding where that color is used7m 17s
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047 Specifying an exact amount of space between objects5m 17s
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048 Fixing last lines that are too short8m 16s
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049 Creating web graphics from your InDesign artwork7m 20s
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050 Using “No Language” to suppress unwanted hyphenation, spell-checking, and smart quotes2m 48s
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037 Updating a linked table without losing formatting5m 18s
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038 Creating electronic sticky notes4m 49s
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039 Moving master page items to the top layer for visibility2m 48s
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040 Five guide tricks that will impress your coworkers6m 18s
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041 Letting InDesign add the diacritics4m 21s
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042 Using single-cell table cells for custom paragraph formatting6m 2s
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027 Creating running heads using variables5m 1s
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028 Live Caption tips and tricks8m 3s
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029 Making professional drop caps10m 37s
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030 Making two-state buttons in interactive documents5m 5s
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031 Moving pages from one document to another3m 15s
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032 Wrapping bulleted text around a curve5m 58s
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007 Selecting through and into objects using cmd-click and Select Above/Below5m 46s
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008 Some great tips and tricks for the Swatches panel9m 40s
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009 Saving down for backward compatibility with INX and IDML5m 54s
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010 Using the INX and IDML formats to fix problems4m 46s
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