Join Anne-Marie Concepción for an in-depth discussion in this video What's new in InCopy CS4, part of InCopy CS4 and InDesign CS4 Workflow Essential Training.
If you already have some experience with the InDesign and InCopy workflow in CS3, you might be wondering, is there anything new in CS4? And yes there is. I think the first thing that you will notice is that there are new file formats for the files involved in the workflow. For example, the native InCopy format is now ICML, that's the one that used to be INCX, and also assignment files are ICMA instead of INCA. And the reason that the file formats are new is actually a good one. Adobe re-wrote the file formats from the ground up so that they can be edited by third-party developers and more automated solutions can be created. They have a lot to do with XML as well. Now the one good thing is that InDesign CS4 can export both the old INCX and INCA formats, as well as the new ICML and ICMA.
If the designers have moved to InDesign CS4 and the editors have not quite moved up or upgraded their CS3 files, you could still continue with the workflow. InDesign CS4 files themselves are still INDD, but InDesign CS4 has new export format called IDML, that I talk about at length and demonstrate in my video tutorial on InDesign CS4 New Features. In fact, just about all of the new features in InCopy CS4 are there because they are supporting the new features that have been added to InDesign CS4 and when you are working in a managed workflow, when you are opening up layouts or assignments in InCopy, you have a limited ability to use those new features, similar to how editors can work with styles. They can apply styles, but they can't create styles, they can't edit styles unless they are working with a standalone document.
And then as I go through the new features and point to you where I discuss them in the chapters in this tutorial series, you should know that they are discussed at length in the InDesign CS4 New Features title. The first thing you will notice when you boot up InCopy CS4 is that the interface is different. Adobe as usual redid the interface for the created sweet applications. The main thing that you'll notice is the application bar and a new way to navigate called Power Zoom, I covered that in Chapter 3. The Links panel has been completely re-written from the ground up in both, InDesign and InCopy and the coolest thing about it is that you can now get a ton of information about the linked InCopy stories, like how many notes they have and if track changes it's turned on or off. Their status, if they are part of an assignment, what's the name of the assignments, along with lots of other information about all the regular links, like all the images.
So I talk about using the customizable Links panel before InCopy in Chapter 6. And for the InDesign user as part of the workflow in Chapter 12. Now another really cool new feature is Share My Screen that I talk about in Chapter 6. This is a command right underneath the File menu called the Share My Screen that lets you immediately share what's on your screen in InCopy or InDesign with anybody who has a browser and an Internet connection. If you need somebody next to you to look over your shoulder and look at what the layout looks like or you need an author to review, how you have written something in InCopy, you can just give them a ring, send them an E-mail, tell them to go to that URL and share your screen. So I'll show how that works in Chapter 6 and I talk about advanced text editing in Chapter 7 because there is a bunch of new features that I wanted to include than have a direct impact on InCopy users.
For example, we cannot do cross- references. So that's a big new feature in InDesign, but you can imagine editors will love having this as well and you can't create new cross-references in cross-reference to different documents and so on. I'll talk about hyperlinks. We have a new panel in InCopy, a Hyper Link panel. So now if you are writing out a URL, you can turn it into a hyperlink, instead of, as in previous version having to embed an inline note, asking the designer to please do that. More than that, you can even test out your hyperlinks directly in InCopy and then we have conditional text that I talk about. Conditional text allows you to do multi-channel publishing from a single source. So for example, you could create multiple language editions of the same publication from the same source.
It's a new panel, conditional text and conditional text is a really exciting new feature and I can't wait to show that to you. Finally, we can edit table text in story and galley view. And I talk about that in Chapter 7 as well or I talk about tables in general and the fact that that's so exciting is because that means we can now track changes in tables and add notes to tables. So tables take a little getting used to when you are viewing them in story and galley. So to make sure and check out Chapter 7, if you want to see how that works. And in my conclusion, I talk about the new way that Adobe is handling online help. In that new Application bar that I mentioned earlier there is a field where you can search for help topics. But it doesn't just search your local hard drive, the manual that comes with the reinstallation of an Adobe piece of software. It also searches the Internet and Adobe has compiled a list of websites that have really good information or tutorials that might deal with the topic that you are searching about. So your results will be not only from the Adobe Manual but also from the web.
If you want to see how that works, be sure to check out that community help video and then in that video, I'll also show you some of my other favorite online resources for getting together with your colleagues who are also using an InDesign and InCopy workflow. Many of the topics that I talk about in InCopy CS4, I have a chance to cover in much more depth in my other title that I just did for lynda.com, called InDesign CS4 New Features. For example, the hyperlinks and conditional text and cross-references in this title just got one video each. In my InDesign CS4 New Features, because I was able to concentrate on just those new features, each one of those topics is an entire chapter. So if you want to learn more about some of these features, plus if you are an InDesign user you want to learn, of course, about all the other new features in InDesign in addition to the ones it shares of InCopy, be sure to check out that title.
- Setting up a workflow: requirements and recommendations
- Allowing multiple InCopy users to access a single InDesign file
- Using InCopy's editorial tools and word processing features
- Managing an InDesign workflow
- Creating cross-references, hyperlinks, and footnotes
- Using InCopy as a standalone word processor