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- Understanding the role of InCopy
- The InCopy interface and workspaces
- Working with InCopy documents
- Creating InCopy stories
- Workflows between InCopy and InDesign
- Using Track Changes and notes
- Working faster with built-in tools
- Printing and exporting
Skill Level Beginner
InCopy contains three different viewing methods that can be used to write and edit in a document. Understanding how these views work, and how you can customize them, will make working in InCopy that much more comfortable. I'm beginning this video with InCopy already open on my computer. And I'm going to open an existing InCopy file, by going to the File menu and choosing Open. And if we navigate to our Project Files folder, in the Getting to Know InCopy folder, there's a file called About_Us.icml.
And InCopy documents always have the extension icml, which stands for InCopy Markup Language. I'm simply going to select that file and choose Open, and it's going to open that document in InCopy. Now, in the upper left-hand corner, we have three separate tabs. And these are the three different views that we have available in InCopy. So I'm going to start by clicking on the Layout tab. Now, this layout tab doesn't have much meaning at this point in time, because you want to think about this document as being the replacement for your Word document.
The differences is, is that InCopy has the same text engine as InDesign, and that's really where the magic starts to happen. Now, the layout view's designed to represent what this document will look in InDesign. However, keep in mind that in this stage in the workflow, there's really no connection to InDesign yet, so it is going to behave as just a basic, layout file. So even though we can format in this view, and change the content of our copy, it's really not reflecting what the final InDesign document will look out from a layout perspective, but it will represent the InDesign document from a text formatting perspective. Let's switch over to Story View.
Now Story View shows us the exact same content, however in an unformatted fashion. And the beauty of the Story View is that it's a lot easier to read your content. You can still edit your text in this view, and any edits that you make will be reflected in the other views as well. So any edits you make to this text, are actual edits that you're making to the file. On the left-hand side, this is a Status bar, that's currently showing us the style that's applied to the text. And styles are basically formatting styles that will format the text itself, and these are all formatted with the basic paragraph style. This can be turned on and off, using this button down here, the Hide Paragraph Styles button.
If I click that button, it will hide the display of those style names. I'll go ahead and turn that back on. Now, the last few we have is what's called the Galley View. I'm going to go ahead and click on that tab. Now the Galley View looks very much the same as the Story View. However, the difference, is that the Galley View, reflects the same line endings, as you will see in the Layout View. So in Galley View, if you prefer to view in this method, you're at least going to see the accurate line breaks that are reflected in that layout.
Now, the nice thing about Galley, and Story View, is that not all of us, see the same way, or like to edit and write in the same way. So down here, at the bottom of our screen, we have the Galley and Story Appearance section, and that is this section that contains these three items on the left-hand side. What this does, is it allows you to change the appearance of the Galley and Story view. So for example, if I prefer to edit or write, using a specific font, I can click on this drop-down menu, and essentially choose whatever font I prefer to use for editing my copy. So for example, maybe I prefer to use something like Minion Pro. I'll choose that option, and it's going to change the appearance of this text. Let's go ahead and increase the size, so that it's easier to see. I'll set the size to 18 point.
Wow, that's a lot easier to see now. And then I can also change the spacing as well. So if I click the Spacing button, I can increase the spacing to space and a half, double space, or even triple space. So let's set that to space and a half, 150%. And now, I can see the content in a different manner. This also applies to the Story View. Same thing is happening here. However, and this is a really big point to drive home, is that if I go to Layout View, we have not in any way changed the formatting of the actual content in the file.
All we've done, is changed how this text is displayed in the Galley and Story view. One more thing to point out, is if we go to Galley View, there's another button down here, in addition to the Hide Paragraph Styles button, that allows us to hide those line numbers as well. So, sometimes people like to see how many lines of text they have depending on the story that they're writing. And they can hide and show those line numbers using that button, as well as hide and show the styles as well. I'll go ahead and turn those back on.
So, you can see these views are here as preferences, and I encourage you to use the viewing method that you prefer. As a matter of fact, you can use multiple views for each stage of the editing or writing process, to really improve your efficiency and comfort in InCopy.
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