Join Anne-Marie Concepción for an in-depth discussion in this video Understanding stories and frames, part of InCopy CS4 and InDesign CS4 Workflow Essential Training.
In this video you don't need to open any files. I'm just going to show you something. So sit back and relax. This is mainly meant for editors there who have never really worked in a layout program. Because I found it's a source of confusion in understanding what is a story and what is a frame. In Microsoft Word when you start writing a document, basically that's one story, right? That whole document is the story. But it's not how it works in a layout program. In a layout program, I can't just select the Type tool and just start typing in InDesign. I actually have to put everything that I want to enter into a box which we call a frame. So I drag out a placeholder frame for my type and then I can start entering text. As I reach the right of the text frame, then the text wraps around.
If I want to move the text around on the page, I use the Selection tool and then I can drag the frame around on the page. All right, so this blue frame that you see here does not print and if I click off of it, it deselects a little bit. If I switch to Preview mode, you see, it doesn't actually show at all. But when I click on it, then it does select. If I want to change the width of the column, I just drag the handles of the frame. If I want to add more text lower right, then I need to create another text frame lower right and enter text there as well. Let's switch back to Normal mode, so that you can see what's happening here. All right, everything contained in one of these text frames is a story. Now notice that it doesn't select this text over here. What gets shared between InDesign and InCopy are the stories contained the inside frames.
So if I wanted an editor to be able to edit this InDesign layout in InCopy, I would have to make sure that this frame was exported to InCopy format and then this frame was exported to InCopy format. There will be two stories in this document. Now editors, sometimes you will see the frame appear in a different color in your documents and that is only because the frame color is an indicator of which layer it's on. There is a Layers panel in InCopy, which can be useful to temporarily hide all the graphics or certain elements in a layout. But if you do happen to see a frame that has a red color. That just means that it's on a different layer as this. So you don't need to switch layers to select them, everything is immediately selectable. A couple of other little permutations of how frameworks that you will encounter in your layouts as you are working with them is this instance.
Let's say that I have a frame on a page, I'm going to fill it just some Placeholder text and then make the frame a little too small. This is called an overset marker and that just means that there is more text in this frame than the frame can show. If I'm working in InDesign, as I am, what I could do is just enlarge the frame to show it all. Now you won't be able to do that in InCopy, you cannot change frame sizes because you don't have this little tool over here, the Selection tool. However, you will be able to edit the text to fit. You will be able to see the additional text in a view similar to InDesign's story editor. Now designers you too can see this text in Story Editor. I found a lot of designers don't even realize this command is here. I just went to the Edit menu and chose Edit in Story Editor.
So the overset text appears with this red line to the left and I could edit to fit, if I wanted to right here, just by selecting text and pressing the delete key and then the text fits in the frame. So overset text, is one item that you should keep an eye out for editors. And another one is that sometimes a story can continue in more than one frame. So for example, I'm going to quickly set up what are called threaded frames and then I'm going to fill it with some Placeholder text and turn on from the View menu > Show Text Threads that you could see the little non printing connector that connects these two frames.
So as I edit text in this frame, text in the other frame changes as we work and you will very often encounter this. You know magazine articles that jump from page 1 to page 2 or books, of course, are often one long series of threaded frames, one frame per page. Newspapers often have threaded frames, and a way to tell where is the text for this particular story is just to click in any frame and choose that Command, Select All. And it will always select all the text belonging to that particular story, even if, it continues in two or more frames and even if the frames are in separate pages.
Now that you have seen me create these frame stories, let's look at how they actually apply to the Chapter 2, Sell Sheet that we are going to be working with in this chapter. This is an InDesign document that has multiple text frames and you can see that if I click on them, I can select the text and if I choose Edit > Select All, then it only selects all the text in this frame and not in this frame. Editors, now I think that it's a little easier for you to identify how may stories an InDesign layout could possibly have. So here we have one single page with one, two, three stories and in fact there is even more. Down here, we have multiple text frames as well. All right, so there is another story, another story and another story.
I'm just zooming in and out to show you how the different frames work in the layout and as you see these frames have a different color and you know why now right? Go open up the Layers panel and you will see that they have been assigned to the text layer and that just happens to be the color of that layer. As you work with the InDesign and InCopy workflow and you start checking stories out and checking them in and updating stories, now I think you will have a grasp of what that actually means when you are working with a layout.
- Setting up a workflow: requirements and recommendations
- Allowing multiple InCopy users to access a single InDesign file
- Using InCopy's editorial tools and word processing features
- Managing an InDesign workflow
- Creating cross-references, hyperlinks, and footnotes
- Using InCopy as a standalone word processor