Join Deke McClelland for an in-depth discussion in this video Saving a document, part of Illustrator CS3 One-on-One: The Essentials.
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All right now I'd like to show you how to go about saving a document, how to save your illustration from Illustrator. There's not a whole heck of a lot of reason to save this illustration, this new one, because it's completely blank. You could save that illustration, if you wanted to and it's not a bad idea to save before you start working on a document, because after all, the earlier you save, the earlier you're protected. However, I'm going to go ahead and save a different document, something that's a little more interesting that I still have open.
So I'm going to switch to another one of my open documents. I could do it by choosing the document from the Window menu, from the bottom of the Window menu, but instead I'm go to press the keyboard shortcut, Control+Tab on the PC that would be Command+Tilde on the Mac. The Tilde key is the one that's to the left of the 1 key, directly above the Tab key on an American keyboard. And that's going to switch me to this Playful violin .ai file that I modified a couple of exercises ago. Now, if you don't have this file open and you're trying to work along with me, don't worry you can save anything you want to.
It doesn't matter what you save. And so you can go ahead and save that new illustration if you like. I'm just trying to keep things entertaining on screen here. Now I'm going to go to the File menu and if I've already saved the document, and I just want to update it then I could choose the Save command. If I want to save it under a different name or to a different location, then I would choose Save as, and I'm going to go ahead and choose Save As, or I could press Control+Shift+S. Again this is one of those standard keyboard shortcuts across all the Adobe applications, Control+Shift+S is for Save As.
And that's to bring up the Save As dialog box, and of course I would name the illustration at this point, and I'll just call it My modifications or something along those lines. If I were really creating a project I would hopefully come up with something more meaningful than that since everything I do is going to qualify as My modifications. Now you have the option of saving a specific file type. By default, it's going to be an ai document, an Adobe Illustrator document of course. You could switch to PDF, although there's really no reason to do that because you're going to embed a PDF document inside this ai file in just a moment.
You could, if this were the olden days, you could go ahead and Save out an EPS document. Back in the day when we were placing these sorts of graphics into QuarkXPress and into PageMaker, we had to go with EPS, that is Encapsulated PostScript documents, so that the printer would understand the graphic when it was time to print it. These days, that's really not necessary. If you're still using a QuarkXpress 3 or 4 or something along those lines, then you're going to have to go with Illustrator EPS. But if you're working with a modern layout application such as more recent versions of QuarkXpress or any version of Adobe InDesign then you want to stick with ai, much more flexible in format. Then we have ait, which is your Illustrator template formats which is great if you want to be able to create template documents that open as untitled documents. Anyway I'm going to go and save My graphic as a .ai file and I'm going to click on the Save button.
Then you're going to get yet another dialog box, this time asking you what version of the Illustrator format you want to save to, and you can save to a lot of different versions. Every single one of these is slightly different. So if you're trying to save for backward compatibility, like you're working with somebody who still has Illustrator CS, then you could save to the CS format, however note that you get to see this little warning down here that says Saving to a legacy format may cause somes changes in your text layout and, this is a bigger deal, may disable some editing features when the document is read back in. So basically some things, some really flexible, wonderful things that you're doing inside of your document might be rendered out to dumb paths that are less flexible.
So you need make absolute sure that it's worth saving a backward-compatible file. What I would recommend you do is save one version in the Illustrator CS3 format and then save another version in the Illustrator whatever format, the Illustrator x format. You can go all the way back to Japanese Illustrator 3, really back in the old days, back in the, oh gosh that could be the late 80s early 90s somewhere around there. I'm going to stick with Illustrator CS3 so I don't get any of these warnings. Go ahead and leave the subset font option the way it is, that just allows Illustrator to control what fonts get saved along with the document. Not for the sake of editability but for the sake of display and for the sake of conveying these fonts to other applications when you import the files.
Do you want to create a PDF compatible file? If you're going to InDesign or you're going to a modern version of QuarkXpress and you're saving a .ai file then definitely yes, leave this turned on, it also allows you to open the illustration inside of the free Adobe Reader application so that other people can see your illustration without having to own Illustrator. However, if you don't care about that, if you're never going to be opening the illustration inside any other program but Illustrator, you can get smaller file sizes by turning Create PDF Compatible File off and notice then your fonts go away as well. You're not going to be able save font definitions along with the file. I'm going to leave that turned on though for the most flexible file possible.
You want to go ahead and embed your ICC profiles. I'm going to tell you more about color settings in the next chapter, but for now just leave that checkbox turned on or if it's not turned on, go ahead and turn it on and yes use compression. This is lossless compression, it doesn't hurt anything, it just ensures that you have a smaller file. That it. That's all you've got to do. Now go ahead and click on OK and by the way these should be the default settings. So if ever you don't really want to pay any attention to this dialog box you should just be able to click OK in the future and that will go ahead and save that file to disk. I have done it I've gone ahead and saved my file.
All right, that's it I've managed to successfully save my illustration. I'll be able to open it up later inside of Illustrator or place it into a QuarkXPress or InDesign file. In the next exercise I'm going to show you a top secret tip for closing multiple files at a time.