Updating the Quick Access Toolbar

- [Instructor] On the left end of an Office application's title bar is the quick access toolbar. It's a collection of shortcuts always available, so why not populate it with those commands you use frequently? The default configuration for the quick access toolbar is the auto save command, which applies only to documents saved on OneDrive, then save, undo, and redo. Now, in my personal Word configuration, I add a few more icons, such as save all, open and quick print. Now, to add a few of these you can use the quick access toolbar's handy menu here, and choose the commands you want to add. So open, and quick print. But some of the commands aren't available on this list, so if you need to find one like my favorite, save all command, you choose more commands. In this window you choose commands on the left to add to the current quick access toolbar configuration shown on the right. The save all command, which saves all open documents, is available from the all commands category. And I'll scroll down to find it. These are all Word's commands, so there's quite a few of them. And there's save all. Add it over here. This command was once available on the old Word file menu, and now I can have it again on the quick access toolbar. Now, you use these controls over here to move items up or down. So you can change the order of where you want things to appear. And let's do this. You can also remove items you don't want. So I don't like the separator, so I'll remove it. You can remove any of the commands just throwing them back into the bin over here. And then once you have everything the way you like it click OK. And the toolbar is updated to reflect what you like. Now, my suggestion is to put only common commands on the quick access toolbar. Don't junk it up with every command, just those you use frequently. And don't be shy about removing commands that you don't use that often. It is your list to do with as you see fit.