Getting familiar with the SharePoint admin center

- [Instructor] As you already know Microsoft 365 and Office 365 is a collection of multiple products. And the primary products are Exchange Online, Sharepoint Online and Skype for Business Teams. Now the product that we're going to focus on in this video is Sharepoint Online. And in order to access the Sharepoint Online configuration, settings and data I need to scroll down from my admin center in Microsoft 365 and head down to Sharepoint. Now when I open up the Sharepoint admin center the first thing that I notice is that there's a new Sharepoint admin center that's currently in the works.

There's a preview mode. Now you should know that all the admin centers are consistently updated and there are new versions that are created in order for them to have a common experience that is much more simple to manage. And that is right now still in the works and a lot of things are going to change. So I'm not going to focus on the preview admin center for now. I'm going to focus only on the current Sharepoint admin center. Now for those of you who are managing Sharepoint on premises this admin center probably looks very familiar. And it does look very similar to what you have on premises using the web-based management interface.

So the first thing that I see here is the list of my site collections in Sharepoint. Site collections is basically a grouping of sites. So I have multiple sites together that are grouped and managed as a single site collection. And you see here that I have multiple site collections. On the left-hand side I have multiple settings that I can configure and manage. Now there are a number of things that can be managed for Sharepoint and depending how much of Sharepoint functionality you are using or you are extending 'cause you can extend also a Sharepoint deployment using quite a bit of additional products.

Therefore you may have a lot of configuration and a lot of data that resides within your Sharepoint infrastructure. You may use some enhanced functionalities such as taxonomy and other ways of managing the records and the data that is stored in Sharepoint. I recommend that you enhance your learning by using more courses on Sharepoint specifically since this is really a large product with a large number of features. So let's take a look at some of these features that are relevant for Microsoft 365. First thing that I want to show you here is the settings tab. Now when I click on settings this is where I'm going to manage most of my tenant settings.

Now there are a number of things here. And overall within Sharepoint Online there are quite a number of configurations that can be done. For most organizations the classic view or a simplified view of the interface will be enough. And I usually recommend that most people use the simple admin center experience. And you notice here that I can toggle between advanced and simple view. The default is advanced. By clicking on simple view I will see fewer settings and therefore focus on the more commonly used settings.

I'm not going to change that now because I want to make sure that you're able to view the default interface such as I'm seeing it. If I go back into my site collection I can click here on the checkbox next to each site collection which activates the menu right above. And here I can do different things such as buying additional storage. And you'll notice here that my available storage is a little bit over one terabyte. Which means that I really have a lot of space in my Sharepoint infrastructure and you see how much of that space is available to me. Which is also over one terabyte.

This is based on the level of Office 365 subscription that I've purchased. As well to the right I have my available resources. Now the available resources is based on the number of licenses that I've purchased. So if I have 20 users or 500 users in my infrastructure that number of available resources will vary dependently. There is a multiplier that Microsoft uses to calculate that which is available online as well. Each site collection can have a number of resources assigned to it through quotas.

If you want to see how many resources are allocated to a specific site collection you could just click on the site collection and look at the amount of resources that are available to that site collection. As well you see the information such as the number of sites, who are the administrators and the URL to specifically or directly access that site collection. Now in the next video we will dig a little bit deeper into the specific site collection settings. And what I will do is actually enable the simplified view so you see the difference.