Join Suzanna Kaye for an in-depth discussion in this video Using Week Calendar to view your month at a glance and leverage multiple calendars, part of Top 10 Apps for Enhanced Productivity.
- One of the main frustrations people express with many phone calendars is the inability to view all events for the month on one screen. Week Calendar offers this ability and is available for iPhone and Android. I'll show you the basics for Week Calendar. Both iPhone and Android have very similar interfaces, so I'll note any differences as I demonstrate on the iPhone. After you've downloaded Week Calendar from you app store, tap the icon to open the app. To add a new event, tap the plus sign in the bottom right of the screen.
You can name your event in the top field. Notice as you type, a list of suggested names from your contacts appears. You can tap on a name to select it, and Week Calendar will fill in their address in the location field of your event. You can then add more detail to your event name. In the next field, you can change the location of your event. You can change a location that was automatically filled in from a contact without changing the contact record itself. Week Calendar suggests addresses as you type. You can tap the address to link to the map, and your event will list travel time from you prior event as well as show a map within the event.
Next, you can add the times of your event. If your event lasts all day, toggle the button to the right of All-day. We want a more specific time, so I'll untoggle the All-day option. To enter a specific start time, tap the date to the right of the word Start. For a quick end time selection, you can tap any of the time blocks listed below the times area, and the end time will automatically complete. You may also manually enter the end time by tapping the end time and using the slider. When you scroll down, Week Calendar offers several alerts for your event.
To set an alert, tap the alert time, and either select from the choices, which includes an alert based on your estimated travel time, or you can set a custom time by tapping Set Custom Alert at the top of the screen. I'll choose based on our travel time. If you have multiple calendars set up, tap the calendar name to the right of Calendar for a list of available calendars to add the event to. Once you're finished entering all of your event information, tap Done on the top right of the screen. Your event is now showing in the main calendar view.
As you saw when you added an event, you're able to create multiple calendars in Week Calendar. These are useful if you want to color code types of events or show and hide events by type. I won't go into the details of creating multiple calendars in this movie, but this is a useful feature if you want to quickly view events by type, track or share calendars with other people, record informational or optional events, and much more. To change the calendar's view, tap the eye icon in the lower left of the screen. You can choose from several options, such as Day, Agenda, Week, and Mini Month.
Now you're ready to use Week Calendar to keep your events in sync. Being able to view your appointments in several formats is extremely helpful when you're planning your days. But how do you stay focused on your tasks during the day? In the next movie, I talk about the Time Timer app. This app helps you manage your time more effectively by giving you a visual representation of how much time is left for your task or your day.