Learn some tips for editing bookmarks and links, inserting a cover, adding watermarks, and protecting the file with a password.
- [Instructor] After you've exported your book to a PDF, there are a few things that you might want to do in Acrobat Pro that for whatever reason you couldn't do in the source file or maybe you only have the PDF and you don't have the source file, maybe somebody else gave you the PDF to distribute as an ebook. So I want to show you a few things that you can do in Acrobat to enhance the experience for the end user. Well, one thing that we want in this book that I can see right away is we need a cover. This book was exported starting from the title page.
So how do you add a cover to a PDF? Unfortunately, you can't just go to File. Insert Cover doesn't exist. You have to have a blank page and then you can add an image on top of that page. So to insert a page and here I'm using Acrobat DC but there are similar commands in every version of Acrobat. I'm just going to type in Insert which is a really handy way to find the tool. This is sort of like a search for the tool or command box and it's right here under Organize Pages. I can click Organize Pages or I can click on this downward arrow and choose Blank Page 'cause that's what I want to do or there's the keyboard shortcut and there's a similar one for Windows.
I want to insert a blank page and I want it to be before the first page. Got that? Click Okay. Perfect and then when you're done, you can click the x or you can come here and choose Back to Document or my favorite tip is to press the Escape key twice. That brings you back to normal Acrobat mode. Okay, so there's page one and there is the pages that follow. To add an image here, we need to edit the PDF and again, I'm going to come here, type Edit and I'll choose Edit PDF and now we have all sorts of fun tools and I just right click on the page and choose Add Image or you could of course click right there.
Either way, I like the right click menu. I already have a cover prepared and I'll select that JPEG. Click Open and it brings it in and I'll click on the upper left hand corner and it gets placed. Now, it doesn't look to be the right size but you can always resize. Just dragging it. Now, you don't need to hold on the Shift key or anything. Just dragging an image to resize it in Acrobat always resizes it proportionally. That's it, so that's how we've added a cover. Another thing that you might want to do and let me get out of here by pressing Escape twice, good, is to add bookmarks.
If you don't see this panel on the left, click anywhere on the left hand area. You don't have to get right on that triangle and then these are extra panels and the bookmark does look like a bookmark and apparently adding a blank page automatically inserts a bookmark. That's news to me but let's go ahead and add bookmarks on our own. So this one can be cover, right? So here, I'm just going to click once in that bookmark and type Cover and then we'll go to the, we don't need a bookmark for the title page but we probably would want one for table of contents, right? So I'll add another bookmark and I'll come over here and just click the plus mark and call it Table of Contents and to test 'em, just click on them.
There you go. Pretty cool, huh? And you can go through this entire document doing the same thing. So to make a bookmark, you get to the view that you want and then you create a new bookmark and it's automatically going to go to that view. If for some reason you want to change where the bookmark goes, you can either delete the bookmark, scroll to their correct page and then create another bookmark or you can scroll to a different page say for some reason we wanted chapter one to jump people here.
Right click on it and choose Set Destination and it says, are you sure that you want to change the destination and you'd click Yes. Of course, I'm going to click No. So you can add bookmarks and we've added a cover. Another thing that you want to do, this is what I do with almost all my PDFs is I set the default view so that when somebody after they download it and they open it, it goes to a certain view and the view that I like is to fit in window with the Bookmarks panel showing. To do that, I go to File, Properties and go to Initial View and under Navigation Tab, I want it to be the Bookmarks Panel and the Page that way people will realize, oh, this thing has bookmarks because so many PDFs these days don't and under Page Layout, I usually say Single Page Continuous so that they realize there are additional pages.
That is the default view right here and under Magnification, I like to say Fit Page so it doesn't open up enormous. They want to see an entire single page. You might also want to change under Window Options, instead of them opening up and it says the actual file name, you could say the document title and the document title you set here. So I could say this is A Guide to English Cottage Gardens. Finally, one thing that you might want to do is to add some security.
That is a password. I mentioned that earlier that you can add password protection to a PDF. So for example, somebody downloads a PDF but they don't get the password to open it until they pay you. I suppose you could do that. That would aggravate me as a reader but some people, you might need to do that if it's very valuable information. So you could say under Security, Password Security and then Require a Password to Open the Document or no passwords required to open the document but anybody can open it but they can't print it or they can't copy text and so on.
There's a little bit more to this and there's more to bookmarks and other settings. So if you want to learn more about how to modify a PDF, I suggest you take my course on the online training library. It's about Acrobat X so it's a little old but I think it's fantastic and I have a whole chapter on editing PDF content and enhancing PDFs including things like adding bookmarks and most of the information is true for Acrobat X, 11 and DC or if you'd like to take the most current course in the library as I record this, Acrobat DC Essential Training by my friend Claudia McCue, it's an excellent course as well and she has a whole chapter on editing PDF content as well.
So if you export your PDF or you get handed a PDF that doesn't have everything that you want for the end reader, you can see that it's actually pretty simple to add these kind of things yourself directly in Acrobat Pro.
- Finding, downloading, and reading free ebooks
- Choosing the right format for your ebook
- Building reflowable EPUBs and fixed-layout EPUBs
- Using tools like Word, Sigil, calibre, Jutoh, Pages, PubCoder, and InDesign
- Adding animation and interactivity such as clickable buttons
- Creating ebooks for the Kindle
- Learning the pros and cons of PDF ebooks
- Creating reflowable and multitouch ebooks with iBooks Author