A huge benefit of using Google Docs as a word processing app is that Google Docs automatically saves your changes, and keeps every revision available for you to restore to. In this video, staff author Jess Stratton shows you how to find a special area to show more detailed revision history so that you can quickly find and bring back even the smallest of changes to your document.
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- [Voiceover] Currently we have an Essential Training on Google Docs. And not too long after this course, there will be a Google Docs Advanced Tips and Tricks course. However, because Google Docs is such an integral part of Google Drive, I wanted to give you a few videos on some neat things that you may not know about that you can do with Google Docs. Let's talk about revision history. One of the benefits of using Google Docs to edit your documents is the fact that you can quickly see any changes that were made, and, at any time, revert back to a previous version of the document.
Now that I have a document open, I can see at the top of the screen when the document was last edited. In this case, it was two minutes ago. But it could have been previously, a week ago, a month ago, and so on. I can click on this link, and it's going to bring up the revision history for this document. I can see particular dates, and I can click on a certain date and access that document. I can see what's changed, and if I want this document, I can click Restore this revision. There may be a time, however, when you need to fine-tune these revisions.
If you're looking for a small change that you made at a particular time, you can go back to that by clicking Show more detailed revisions at the bottom of the screen on the right-hand side. You'll see some new time frames appear. In fact, these changes were one minute apart. But I can still go back and restore a particular revision if I want to. If I click on this revision and scroll down, I can see the change that was made, because it's highlighted. Here I can see that the word "dairy-free" was added to this document. If I click on this change that was made at 12:28 PM, I can see that the change that was made was a small change in which the word "10" was changed to be the word "5".
I can restore any of these revisions by clicking Restore this revision. And it's going to bring back that particular change. At any time, I can click back on the Last edited, see the changes, and, again, at the bottom, I can click Show more detailed revisions to get some extra time slots and really see all the little changes that were made at a particular time.
- Making Google Drive the default save location
- Downloading Google Docs files
- Converting files when uploading
- Automatically substituting text
- Using templates
- Creating interactive geocharts
- Creating flowcharts and social media posts with Google Drawings
- Working offline
- Searching for docs and links with Google Search