In this video, staff author Jess Stratton shows you how to work with revision history in Google Docs, which also works with Google Sheets, Slides, and Drawings.
- [Instructor] You may have used a feature in Microsoft Word called Track Changes. Turning on Track Changes in Word will show you a list of every change that's been made to a document and who changed it. Google Docs has change tracking features built in. There's no need to turn them on or activate them. You can see any previous edits of a document and when the document was last autosaved by clicking the underlying text to the right of the Help menu. This is going to bring up the Revision History of the document. You can go through the Revision History by clicking on each revision.
Clicking on the Revision History will show you who made the change. Every user of the document is assigned a color. The change gets associated with that color in the document so that you can see and know who made that change. You can browse through revisions, and at any time, if you want to restore a particular one, you can click on it and choose Restore this revision. It will get brought back to the top of the list. If you want to save a restored revision, you can select File, Make a copy, and this copy will be kept somewhere else on Google Drive, leaving the other versions intact.
Let's go back to the Revision History by clicking All changes saved in Drive. I told you that there's no need to manually save a Google Doc. It autosaves every change as it happens. That's a lot of changes, but sometimes you need to see those minute-by-minute changes. You can do that by clicking Show more detailed revisions at the very bottom of the Revision pane. It's going to show you every little change as it happens in case you need to restore that particular version.
To get out of the Revision History pane at any time or to get back to the current version, you can simply click on the top document and close out of the Revision History by clicking the arrow in the top, left-hand side of the screen. Revision control works with Google Docs, Sheets, Slides, and Drawings.
- Accessing Google Drive
- Navigating the web interface
- Uploading files via the web
- Converting files to Google Doc format
- Deleting and recovering files
- Purchasing more storage space for your files
- Organizing and searching Google Drive
- Using Google Docs, Sheets, and Slides
- Creating drawings
- Using Google Docs to collaborate with others
- Using Google Drive on a mobile device