In this video, staff author Jess Stratton shows you how to use Google Docs to create word processing documents that can be stored on Google Drive and not take up too much storage space.
- [Instructor] I'm going to give you a very quick overview of Google Docs so that you can get started using it right away. To learn Google Docs in its entirety, you can watch our other courses in the library as we do have complete courses on Google Docs. But for now, let's create a new doc by clicking the blue New button and selecting Google Docs. It's going to open up a blank document in a new browser tab. The first thing I want to do is give my document a title and I do that by clicking Untitled document on the top left hand side of the screen.
I can type my name and hit the Enter key. Our document will automatically save after this. There's no need to ever hit a save button. Every change we make is stored by Google. Let's add some text to get started. Now we can format this text to make it a little bit nicer to look at. The first thing we can do is click and drag to highlight the text and you can use the tool bar icons to change the way the text looks. For example, you can change the justification of the text.
You can change the line spacing. You can make it numbered or click to make it a bulleted list. You can also change the color of the text and you can bold face it. You can even change the style. For example, I can highlight this top area, change it from normal text to a heading. In fact, just like Microsoft Word, these style headings are the building blocks to create a table of contents which you can do in Google Docs.
I show you how to do that in the full course. You can also insert a picture. Place the cursor where you want your picture to go and click Insert from the top menu and select Image. You have a few choices of choosing the source for your image. In the Upload area, you can either drag an image from your computer or click the blue Choose an image to upload button. This is going to open up a dialogue box so that you can find a picture that's stored on your computer or laptop. You can also take a snapshot using your computer's webcam.
You can add an image By URL if you know where the image is stored on the internet. You can also choose to insert a picture directly from your Google Drive. I'm going to click inside my drive and I'll select this photo of our wedding reception halls that we have. I'll choose it and then I'll click the blue Select button on the bottom left hand side. It's a large image so I can click on it and then click the bottom right hand corner to resize the image. I can even choose how it appears on the page by making it in line with text.
I can break up the text or I can wrap it around the text. I can even change the margin size. On the Insert menu, you can add horizontal lines, footnotes, page numbering, headers and footers and even a table of contents to make your document a complete full body document. In the View menu, you can add or remove the ruler at the top if you want to change the look and feel of how it looks on your screen. When you're done with your document, the tools menu can let you spellcheck it and you can even check the word count for your document.
Finally, at the click of the button, you can translate your document. This will create a copy of your document translated into another language. This will also be stored on your Google Drive. You can change the title of it if you want to. You can also choose the language that you want to change it into and then click the blue Translate button. It's going to very quickly open up a new browser tab with your translated copy. This was a very quick overview to show you how you can get started right away using Google Docs.
All your documents are stored on Google Drive. In fact, your translated copy is there also. If I close out of these documents, if I refresh the view, I can scroll all the way down and here's my wedding planning document and my translated copy that we just created. And you can see over here on the right that because they're Google Docs, they're not taking up any space against my Google Drive storage limit.
- Accessing Google Drive
- Navigating the web interface
- Uploading files via the web
- Converting files to Google Doc format
- Deleting and recovering files
- Purchasing more storage space for your files
- Organizing and searching Google Drive
- Using Google Docs, Sheets, and Slides
- Creating drawings
- Using Google Docs to collaborate with others
- Using Google Drive on a mobile device