Join Nick Brazzi for an in-depth discussion in this video Working with the Google Drive app, part of Google Docs and Sheets on iOS First Look.
Even though this is a quick look into the Google Docs, and Google Sheets app, I think it's a good idea to take a look a the Google Drive app, and look at how some of the features overlap and compare between these different tools. The Google Drive app was available before the individual Docs and Sheets apps. And it offers a lot of the same functionality, with some differences in philosophy. And like the Google Docs and Sheets apps, the Google Drive app is a free download from the App Store. So of course, I'm going to start by launching the Google Drive app.
And because I've already logged into the Google Docs app, I don't have to log in again. I'm going to skip this getting started screen. And you can see it already remembers my Google account. I'll just tap that, and I'm already in. And I'm going to agree to the error reporting option here. The first thing I see here is not just a list of files, but it's also a list of folders. This is one of the most important differences between these apps. If you keep your files organized in folders on your Google Drive, and you're more comfortable navigating using those folders.
This app might be better for you. The individual Google Sheets and Docs apps, depend on sorting and searching alone. Now, I can jump into any of these folders, and I can see the spreadsheets and documents I have within them. And of course, I can take a step back to that root directory, as well. Now I am able to do the same sorting and searching options here. So if I hit search, and maybe I'm going to search for obstacles. I'm going to get all of the documents that have the word obstacle somewhere inside of it.
So I'm going to go ahead and cancel this. The next thing that you'll probably notice, is that we're seeing all of my files. Spreadsheets, documents and even files that I'm not able to edit on Google Drive. So if I go into my No Obstacles folder. I have all of my spreadsheets and documents here mixed together. I take a step back, and go into my Explore California folder, this folder has PDF files in it. Now, I'm not able to edit these on Google Drive, but I am able to view them right here. You can scroll through and read these documents.
And when I'm finished, I just hit the X to get out of it. The Google Docs app only works with documents. And the Google Sheets app, only works with spreadsheets. But here in the Google Drive app, you can view just about anything. And you can edit your Sheets and Docs here as well. So if I open up that No Obstacles folder again, I have all of my spreadsheets and all of my docs. I can open up a document here. And I can see that I can edit this file using all of the tools that are just about identical to the editing tools that we saw in the Google Docs or Sheets app.
It works all the same here. I can tap inside of this document, I've got all my formatting options, I've got my keyboard. And when I'm finished editing I hit the check button to save it. And the X button to exit. All the same. You can see that I can also access file details here as well. So if I just his this little i button, these options all look familiar. So you can see that the Google Drive app gives you the same functionality as the individual Sheets and Docs apps. But it adds folder organization, and it also lets you access all of your files in the same place.
So I think the individual sheets and docs apps are going to be really useful, if you want to go straight to a list of your docs, or just a list of your spreadsheets. Or, if you want to create a brand new document as quickly as possible. But the combined Google Drive app that we're seeing here, will give you more control, and more organizational options. But let me leave you with a little tip that I think will make all of these apps even more useful. If I open up a document here on the Google Drive app, I can only have one document open at a time.
If I wanted to open another document I'd have to close this one and then open that other document. But, if I have all the other Google apps installed, I can open this one document here, then I can switch over to the individual Google Docs app. And I can open up a completely different document, and then I can switch between them, using the multitasking tools here on the iPad or iPhone. I can double tap on the home button, and I can flip between them, and select the one that I want, or if you have the gestures enabled.
You can swipe between these. With your four or three finger swiping gesture. This is really great if you need to review one document, while you're making changes to another. So, with the Google Drive, Google Docs, and Google Sheets apps installed, I can have a total of three different Google Drive files open all at the same time, and I can easily bounce between them.