Join Jess Stratton for an in-depth discussion in this video Publishing a doc to the web, part of Google Docs Essential Training.
- An easy way to share my document is to publish it to the web. Publishing it to the web means I can get a link in which I can send it to other people, or I can embed my document onto a website. This is going to give people a read-only view of my document, meaning they can't make any changes to it. To publish it to the web, click File, publish to the web. Here's where I can decide whether I want to send a link to my document or embed it onto a website.
I'm gonna choose to get a link to it. Click the arrow next to Published content & settings. Right now the default is that the document will automatically republish when I make changes to it. If I don't want that to happen, I can uncheck this. This is good in case I want to work on a revised edition of the document and not let anybody see it while I'm working on it. When I'm ready to publish, click the blue Publish button. Click OK in the are you sure dialog.
I'm going to get a link to my document. I can either share it via Twitter, Facebook, Gmail or Google+, or I can copy this link directly by right-clicking with my mouse and choosing Copy. I'm gonna close out of this dialog box. I'll open up a new browser window and show you what this link looks like. I can take this link and paste it into an email if I wanted. I can send it to anybody this way. Here's my document and this is what it will look like when people click on the document.
They'll be able to read it online. You can see everything's in place such as my header, my footer, my table of contents, any links and photos. Even my annotation is here. I'm gonna close out of this window. To stop publishing it at any time, simply click File, publish to the web and click the Stop publishing button at the bottom. Click OK in the are you sure dialog and then close out of this dialog by clicking the X.
Now whenever anybody uses that link, it's going to be an invalid link and they won't be able to view my document any more. At any time, you can always go back and republish it by clicking File, publish to the web, and starting the process all over again.
- Creating, naming, saving, and editing docs
- Formatting text
- Creating a table of contents
- Inserting images and tables
- Copying, renaming, and moving docs
- Publishing docs on the web
- Sharing docs
- Translating docs
- Using Google Docs on mobile devices