In this video, staff author Jess Stratton will show users how to effectively work with an existing Google Calendar event that's already been created. She'll take users through changing the event color, the title, and description. Finally, she'll show users how to include an attachment to the event also.
- [Voiceover] It's easy to work with Google Calendar events that are already created. The first thing that you can do just by single clicking on an event is change the color of the event and the title. I can change the color by clicking the drop-down arrow on the top left hand side of the dialog, and choosing a new event color. It's important to note that this isn't going to change the Calendar that this event is on, only the color of it within that Calendar. I can also change the title by clicking inside the text. The blinking cursor will appear and you can easily change the subject.
Click the blue Save button when you're done or Discard changes. If you want to change the Calendar that the event is on, that is, if you created it in the wrong one, let's take this one again for example. I created it on my Work Calendar but I'd really like it on my Family Calendar. I'll double click on the event and halfway down the page, I can click the pull-down next to Calendar. From here I'll change it to the Family Calendar. I'll click the red Save button, and I didn't have to recreate my event.
It's now located on the Family Calendar. The last thing I want to show you how to do to an existing event is to add a file attachment to it. One of my favorite features of Google Calendar is how easy it is to attach supporting documents to your events. I'm going to double click inside the Curbside Cleanup event. This is on our Volunteer Calendar and it's for our volunteers to look at. The first I'll do is click inside the Description field and add a description telling our volunteers that they do get a free hotel stay when they participate in our volunteer events.
Now that I've done that, I want to include a little bit about our hotels so they can see what we're all about. Directly underneath the Description field is the Add Attachment section. I'll click the blue Add attachment link, and it's going to bring me to a dialog where I can browse my Google Drive folder. I can search for a file by clicking inside the Search Bar. Or I can Upload a brand new file. I'll click Upload. From here I can either Drag a file right onto the screen or click to Select a file from my computer, which is what I'm going to do.
It's going to bring up my standard operating system's browse dialog, and from here I'll select a file and click Open because I'm on a Mac. I could Add more files if I want, but I'll just leave it at this one and click the blue Upload button on the bottom left hand side of the screen. It uploads the file and shows me that it's attached to this Calendar entry. I can remove it at any time by clicking the X to the right of the title, and I can also add another attachment by clicking the same link.
The neat thing about this feature is in a previous video I showed you how to embed our Volunteer opportunities Calendar onto a webpage for others to see what we're all about. They can click on the link and go into these details about this event. From here they'll be able to see and access this file attachment. It's important to note that you can directly link to a Google Doc itself or a Google Sheets if it's a spreadsheet file. However you do need to first give the users view permission for the file. I'll click the red Save button.
And this is a recurring event, I'm only going to have this attachment for this event, so I'll click Only this event. It's been saved and now my event has a file attachment directly inside of it.
- Searching within your calendar
- Scheduling multiday events
- Changing calendar colors and event colors
- Sharing calendars with others
- Embedding calendars
- Creating appointment slots
- Using RSVP
- Managing tasks
- Customizing calendar settings