Join Jess Stratton for an in-depth discussion in this video What can you do with Google Calendar?, part of Google Calendar Essential Training.
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- [Voiceover] Google calendar is a web time management system that comes free to you with your Google account. I'm going to go into detail in later videos how to do all these things I'm about to show you, but use this as a great overview of what Calendar is and how it can help you and enhance your schedule. It can work as a stand alone calendar, or it can also work in conjunction with a gmail account by allowing you to respond to a calendar invitation sent to you directly in that gmail account. You'll notice that this calendar is a lot more crazy than it's going to be when we first start out, but by the end of the course this is what your calendar's going to look like after we've added multiple calendars and I've showed you how to change the color coding.
You can create events and tasks. You can set locations for the events, and you can even make them recurring, say for a weekly meeting. You can also very quickly turn them into video calls. This is fantastic for when you want to schedule a video meeting with coworkers, or even a family video for grandparents or other family members who live far away if both sets of families have webcams. You can also invite other people to your meetings and events, and you can see who's responded to your events with the click of a button.
You can color code your events to visually categorize them for how you like to stay organized. You can even add additional calendars, and you can turn them on or off with a single click. Once you've added an additional calendar, you can share it out to certain people so that they're invited to see what's on that calendar. You can even set the permission level so that certain people can add events to a shared calendar. Finally, you can access Google Calendar on any computer that has internet access and a web browser simply by pointing your browser to calendar.google.com.
That's the way you're going to access your calendar at any time. You can also sign into any other Google products such as gmail, and in the top right hand side of your screen, click the grid icon, and in the google apps menu, choose Calendar. You can also access Google Calendar on a smart phone or tablet, and I'll show you how to do that at the end of the course. But for now, let's move on to a brief discussion of the differences between the free Google Calendar versus a Google Apps for Business Calendar. I'll also show you how to fully navigate the calendar before we really dive into all the features.
You'll also learn how to create a secondary calendar, share your calendar with others, create a task list where you can assign tasks to others, and embed a calendar on a webpage. The course wraps with a look at accessing your Google Calendar on your phone or tablet.
- Navigating Google Calendar
- Setting calendar preferences
- Creating events, including all-day and repeating events
- Inviting guests
- Adding rooms and resources
- Responding to invitations
- Creating secondary calendars
- Sharing calendars
- Searching for events
- Working with the Google Calendar mobile app