Julio Appling provides an overview of what G Suite. G Suite (formerly Google Apps) is a collection of cloud-based applications. The core applications are Gmail, Google Drive, Google Calendar, Google Sites, and Google Groups. Additional Google services include YouTube, Blogger, Photos, and Google+. Most Google services require a Google account, which provides access to the suite of Google applications. Some applications such as YouTube and Google Docs can be accessed and used without signing in.
- [Instructor] Before we discuss G Suite for Work let's take a moment to establish what we're referring to in terms of G Suite. G Suite, formerly Google Apps, is a collection of Cloud-based applications provided by Google. The Cloud refers to applications that live on the web and are not stored on a local computer. Cloud-based applications are accessed via an internet connection, typically, through a web browser. And, although, in most cases, documents can be exported and downloaded from the application to one's local machine, the documents are saved online.
With traditional desktop application suites, documents are saved locally. Users can then share the documents with others by attaching the file to an email and sending, or saving to portable storage. With applications in the Cloud the document is saved online, where multiple users can access it. This enables a number of collaborative features which would not be otherwise possible. At the center of Google's services is Google Drive, an online file storage service that also includes desktop storage and synchronization as well as Google Docs, Sheets, Slides, Drawings, and Forms.
Files saved to Google Drive can be used as attachments in Gmail and Google Calendar. Photos stored in Drive can be organized using Google Photos and documents created by Drive may be shared and collaborated upon with other Google users. The Google Drive client can be installed locally, enabling document synchronization between Drive and any other device in which the client, or app, is installed. Where Google initially provided 1GB of storage to its users, this amount has steadily increased to keep pace with the large storage demands of multimedia files.
A single Google user account has a storage quota shared between Gmail, Google Drive, Google+, and Google Photos. Users have the freedom to share and collaborate from any internet-enabled device or location. This includes mobile devices where the Google Drive app may be downloaded and installed. This can be an attractive for users who need to access files and documents from any device in any location. Multiple users can edit Google Docs simultaneously and a revision history is managed, logging all changes to the document and making it possible to roll back undesired changes.
Documents created and modified using the Google Docs file format do not count against a user's storage quota and can be made available for offline viewing and editing. Similarly, photos only count against a user's storage quota if stored in original quality, while photos shared in Google's high quality mode do not. Most Google services require a Google account, which provides access to Google's Suite of applications. Though some applications, such as YouTube and Google Documents, can be accessed and used by non-Google users without signing in an account is required to make use of the full range of collaborative and file storage features.
A public Google account is free to sign up for and it may be used to access not only the standard G Suite, but additional Google services not included in the G Suite of applications.
- Choosing a G Suite plan
- Setting up your domain
- Migrating data
- Choosing services
- Adding and removing users and groups
- Managing user access
- Configuring iOS and Android devices
- Working with reports