Join Jess Stratton for an in-depth discussion in this video Using Google Docs, part of Google Drive Essential Training.
- I'm going to give you a very quick overview of Google Docs, so that you can get started using it right away. To learn Google Docs in it's entirety, you can watch my other course, Google Docs Essential Training. Let's create a new doc, by clicking the red New button and selecting Google Docs. It's going to open up a blank document in a new browser tab. The first thing I want to do is give my document a title. And I do that by clicking Untitled Document, on the top left-hand side.
This is going to bring up the Rename Document Dialog Box, and now I can come up with a name. Click the blue OK button. Our document will automatically save after this. There'se no need to ever hit a Save button. Every change we make is stored by Google. Let's add some text to get started. Now we can format the text to make it a little bit nicer to look at. The first thing that we can do is click and drag to highlight the text, and you can do the toolbar icons to change the way the text looks.
For example, you can change the justification of the text. You can change the line spacing, you can add bullets, you can change the formatting of the text. For example, you can make it italicized, boldfaced, you can change the color of it. I can even use styles like headings. Just like Microsoft Word, these headings are the building blocks to create a table of contents, which you can do in Google Docs, but I show you how to do that in the full course.
I'll make these smaller headings. To insert a picture, place your cursor where you want your picture to go and click Insert Image. You have a few choices of choosing the source for your image. You can click the Choose an Image to Upload button, which will let you browse your file system, for a picture that's stored on your computer or laptop, you can take a snapshot, using your computer's webcam, you can add a picture by URL, if you know where the image is stored on the internet.
You can also choose to insert a picture directly from Google Drive. I'm going to click inside my Promo Photos folder, find a nice colorful picture, I'll select it, and then choose the blue Select button. It's a large image, so I can click on it and click downward diagonally, from the top right-hand side, to resize the image.
I can even choose how it appears on the page, by making it in line, I can break up the text or I can wrap the text around the photo and choose the margin for it. On the Insert Menu, you can add horizontal lines, you can add footnotes, page numbering, headers and footers, and even a table of contents to make it a complete full body document.
In the View Menu, you can add or remove the ruler at the top if you want to change the look and feel of how it looks on your screen. When you're done with your document, the Tools Menu can let you spell check it, and you can even check the word count for your document. Finally, at the click of a button, you can translate your document. This will create a copy of your document translated into another language.
This will also be stored onto Google Drive. You can change the title of it. I'll click the blue Translate button. And it will open up in a new browser tab with your translated copy. This was a very quick overview to show you how you can get started right away using Google Docs. All your documents are stored on Google Drive, and in fact if I close out of these documents, we'll come back to Google Drive, and sure enough, here's our documents, already to be stored on our drive, not taking up any space against that storage limit.
- Accessing Google Drive
- Working with files
- Purchasing more storage space
- Finding files
- Working with Docs, Sheets, and Slides
- Creating forms and drawings
- Sharing files
- Working with revisions and suggested edits
- Using Google Drive on a mobile device