Join Julio Appling for an in-depth discussion in this video Understanding Google Apps, part of Administering Google Apps.
- Before we discuss Google Apps for Work, let's take a moment to establish what we're referring to in terms of Google Apps. Google Apps are Cloud-based applications provided by Google. The Cloud refers to applications that live on the web and are not stored on a local computer. Cloud-based applications are accessed by an internet connection, typically through a web browser. And although in most cases documents can be exported and downloaded from the application to one's local machine, the documents are saved online. With traditional desktop application suites, documents are saved locally.
Users can then share the documents with others by attaching the file to an email and sending or saving to portable storage. With applications in the Cloud, the document is saved online, where multiple users can access it. This enables a number of collaborative features which would not be otherwise possible. At the center of Google services is Google Drive, an online file storage service that also includes desktop storage and synchronization as well as Google Docs, spreadsheets, presentations, drawings, and forms.
Files saved to Google Drive can be used as attachments in Gmail and Google Calendar. Photos stored in Drive can be shared with others through the Google Plus social network. And documents created with Drive may be shared and collaborated upon with other Google users. The Google Drive client can be installed locally, enabling document synchronization between Drive and any other device in which the client or app is installed. Where Google initially provided one gigabyte of storage to users, this amount has steadily increased to keep pace with the large storage demands of multimedia files.
A single Google user account has a storage quota shared between Gmail, Google Drive, and Google Plus. At the time of recording, Google has recently announced Google Photos, where photos may also be stored and shared. Users have the freedom to share and collaborate from any internet-enabled device or location. This includes mobile devices, where the Google Drive app may be downloaded and installed. This can be an attractive offer for users who need to access files and documents from any device in any location. Documents created and modified using the Google Docs file format do not count against the user's storage quota, and can be made available for offline viewing and editing.
Multiple users can edit Google Docs simultaneously, and a revision history is maintained, logging all the changes to the document and making it possible to roll back undesired changes. Most Google services require a Google account, which provides access to Google's suite of applications. Though some applications such as YouTube and Google Documents can be accessed and used by non-Google users without signing in, an account is required to make use of the full range of collaborative and file storage features. A public Google account is free to sign up for and it may be used to access not only the standard Google apps, but additional Google services not included in the Apps for Work suite.
- Choosing a Google plan
- Setting up your own domain
- Migrating data
- Choosing services
- Adding users
- Managing access and privilege levels
- Managing groups
- Setting up Gmail
- Working with reports