Join Julio Appling for an in-depth discussion in this video Choosing a plan, part of Administering Google Apps.
- Google has three primary versions of Google Apps. Google Apps: Legacy Edition, Google Apps Unlimited and Google Apps for Work. Additionally, customized editions of these are available for nonprofit, government and education institutions. All versions provide the standard Google Apps suite of applications and Google accounts branded for your domain, while differing slightly in terms of storage capacity, price and some version's specific features and functions. Let's take a look at the key differences between each of these which may help you decide the version that best meets the needs of your organization.
If you were an early adopter of Google Apps for your organization, you may be operating on Google Apps Standard, or Legacy Edition. This free version of Google Apps was discontinued in December, 2012 and is no longer available to new customers. The legacy version offers the same features and level of support as the public free version with the addition of Google Apps for Work features such as domain customization, no advertisements and enhanced security. Additionally, the standard edition only provides 15 gigabytes to a maximum of 10 users.
In contrast, Google Apps for Work offers 30 gigabytes with no restrictions on the number of users as well as a 99% uptime guarantee, 24/7 phone support and priority email support. Additional features and services include a domain address in Google Sites, shared inboxes and Google Groups for Business. Google Apps for Work also includes edition for government and nonprofits. Available to federal, state and local governments, Google Apps for Government adheres to Federal Information Security Management Act security standards and stores data only in United States data centers on data clusters separate from public data.
Google for Nonprofits is a free version including features like Ad Grants and access to Google Earth Pro. Google Apps Unlimited is the top-level version of Google Apps, including all available features. Users receive unlimited online storage along with advanced auditing and administrative controls including usage statistics. Google Apps Unlimited users also have access to Google Vault, an add-on for Google Apps enabling you to retain, archive, search and export your organization's email for compliance needs.
A specialized version of Google Apps Unlimited is Google Apps for Education, which provides unlimited functionality to nonprofit educational institutions for free. Additionally, Google Apps adheres to the privacy standards outlined in the Family Education Rights and Privacy Act. Once you've chosen a plan for your organization, you may be ready to get started but it's important to take a moment to review Google's privacy and security agreements before moving forward.
- Choosing a Google plan
- Setting up your own domain
- Migrating data
- Choosing services
- Adding users
- Managing access and privilege levels
- Managing groups
- Setting up Gmail
- Working with reports