Learn how to provide feedback by adding a comment to a document. In addition, discover how to tag a user in a comment and receive notifications if you want them.
- [Instructor] Collaboration demands feedback and input. One way to provide that is to comment. On the creator's side, you share a file with others and set permissions to allow them to comment. On the collaborator's side, you receive the document invite then you dive in and provide feedback and suggestions. Here's a document. Travel Expenses Art July. Another team member has shared this document with me and upon review, I'm curious about the meal expense for July sixth so I add a comment.
Click the cell in question and then on the toolbar, locate the Insert Comment button. Type your comment and click the Comment button. The comment is inserted into the worksheet. A tiny triangle in the cell indicates the comment's presence. Hover the mouse over the triangle to view the comment which all collaborators can see. Now, if you can't comment then the owner hasn't given you that permission. Of the three sharing levels, view, comment and edit, only comment and edit permissions allow you to add comments to a shared document.
Here's another travel expenses worksheet for August but you can see that my permission is set to View Only. If I had access to comment but not to edit, the button would read Comment Only. Now, I can choose that item and request higher permissions or I could just email the owner separately and ask them to change access. Another trick is to create a local copy of the document. You can choose File and then Make a Copy but this trick adds an unnecessary layer of complexity for collaboration and comments.
It's much better just to ask for permission. Other movies in this course cover the process of setting and changing sharing permissions. Here's a document proposal that contains comments from several users. In the document, comments appear off the right page margin but highlighted in the text. To add a comment, place a cursor at the relevant part of the text then click the comment bubble that appears on the margin and add your thoughts.
You can click the Comments button up here to review all comments sequentially. You can choose to reply if you want to offer an explanation or even say thank you or if an issue has been discussed elsewhere and the changes have already been made, you can click Resolve. When you make a comment, the document owner is alerted via a Gmail message. The message says, someone has added a comment and then lists the comment's text along with Reply and Open buttons.
Click the Open button to view the document and the comment or click Reply to open the document and instantly reply to a specific comment. Comments will stay in a document until they're resolved. If you prefer, you can speed up the process by tagging someone in a comment. To do so, on the comment card, type a plus and then choose a contact from the list. Click Assign to specifically direct that user to address the comment's issue. I enjoy this kind of feedback but these notices can be overwhelming so you can change how notifications are sent out.
Click the Comments button and then choose Notifications. Choose All to get an email any time anyone comments. Choose Only Yours so that only comments directed at you generate a notification. Choose None to suppress all notifications. No matter what the setting, you still see the comments in a document. These settings affect only Gmail messages alerting you to the updates. So when the gang is editing a shared document and you want to review 'em all later, go ahead and choose None and then when you open the document, you can check the comments.
- Understanding G Suite and Google apps
- Exploring Google Drive
- Sharing files and folders
- Receiving a shared invite
- Sharing a document
- Managing shared documents
- Adding comments
- Creating a shared schedule
- Collaborating in real time
- Building a project site
- Presenting online