Join David Rivers for an in-depth discussion in this video Using screen sharing options, part of Up and Running with GoToMeeting.
One of the things you can do in GoToMeeting is share control over the meeting. That means giving other attendees the opportunity to be the presenter, presenting what's on their screen. Or simply giving them control over your screen, letting them control your mouse and keyboard. And we're going to look at those options now. So, let's begin with having someone else do the presenting from their screen. As you can see from my attendee list, there are a few people in this meeting. And maybe Winston Barry has something on his screen that he wants to share with the group.
So I can give him control. There are a number of ways to do this. The easiest way is to go into the main area here of the control panel and change the presenter. You could also do it from the pullout. When we click Change Presenter we get to choose who's going to be the presenter by selecting the name. When we confirm by clicking Yes, they'll see a message on their screen prompting them to be the presenter. So they'll go ahead and OK that. And in a moment we're going to see what's on their screen as opposed to ours.
So Winston clicks the OK button, and now Winston is presenting. Now at any time, as the organizer of this meeting, I can grab control back and present my screen by going to the same button and choosing me. When I click Yes, I'm now looking at my screen when I click Show Screen. There we go. So, we're no longer looking at one of the other attendee screens. We're looking at the presenter screen, that's me, the organizer. And, if I wanted to instead give someone control of my screen, not their screen, I could do that too.
Notice there's a Give Keyboard & Mouse button also appearing on the grab bar over here. When we click this, again, we see the list of people including Winston Barry or everyone. Now we won't see people who might be, for example, on a mobile device. Karen Leslie is using the iPad and we can't give her control when she's on a touch device like that, so she doesn't appear on this list. When we click Winston Barry though and click OK. He now has control over my screen. I'm not moving my mouse, that's Winston who's doing it.
So, you're simply going to drag that into the center. That's a little image file. Right-click it. From the menu, go down to Open with, for example. And maybe he wants to use the Windows Photo Viewer to show us what's onscreen. Perfect. There's the image. And at any time, as the organizer, I can take control back. Actually, just moving my mouse, you can see the balloon shows that I have control, so I can go here and close this up. Maybe that's the wrong file. Put it back where it belongs. Meanwhile, Winston Barry could start moving his mouse around to take control back until I go up to Give Keyboard & Mouse and deselect Winston Barry by clicking his name again.
Now, I'm the only one with controls. So it's a great way to collaborate in a meeting, giving people the opportunity to control what's on your screen, or to simply show their screen and become the presenter.
- Installing GoToMeeting
- Integrating GoToMeeting with Office, Outlook, and Lync
- Scheduling meetings
- Inviting attendees
- Starting and ending meetings
- Using screen share options
- Recording and sharing meetings
- Joining meetings
- Chatting with attendees
- Receiving control of a meeting