When you use GoToMeeting from the web, you can easily schedule a meeting without having to install the desktop app. As you set your meeting details, you can make your meeting a one time occurrence or mark it as recurring. In this online video, learn how to schedule a meeting with only three requirements: entering a title, selecting the date and time, and choosing audio.
- [Announcer] One of the nice things about managing meetings through your GoToMeeting web account is that you can access it from anywhere, even from a beach chair in the Cayman Islands. Let's schedule our first meeting from the My Meetings page. It's fast and simple as there are only three requirements, naming the meeting, selecting the date and time, and reviewing audio preferences. I've logged in to my GoToMeeting account, and right here on the My Meetings page I'll click Schedule a meeting.
The Schedule a meeting box opens and I'll give my meeting a name. I like to be fairly descriptive in my meeting titles, so that my attendees know what we're going to focus on in the meeting. Now by default, GoToMeeting will treat this as a one-time meeting, and I'll set the date and enter the time, and then set the duration. Now let's say I wanted to turn this meeting into a monthly event.
In the drop down arrow, I'll select Occurs multiple times, and that will turn this meeting into a recurring one. Now notice that the date and time options disappeared. Because what you're going to be doing is setting those date and times into something more like a calendar tool, but setting this meeting as a recurring one will keep it active and that unique meeting link that's assigned to this meeting will be open for as long as you need it until you delete it. The next step is to review your audio, and you actually have several different options with GoToMeeting.
GoToMeeting provides a built-in audio option and you can give your attendees a choice in how they join audio. They can join through voice over ip through their microphone and speakers, or by dialing in to a toll-based number over the phone. And I typically leave these options checked. Now you can see that under long distance it says United States, and that means that by default, GoToMeeting is providing toll-based numbers within the U.S. If I have attendees that are outside of the U.S., I'll click edit, and select the appropriate countries.
And that will provide in-country toll-based numbers for those countries. Another option is to use your own conferencing service. So if you have a third-party service you'll click that option there, and then enter the appropriate dial-in information for your conferencing service. There are a couple of caveats to know if you are using your own conferencing service, and the first one is you won't be able to record audio if you want to record your meeting.
The second thing to know is that you won't be able to manage audio through the GoToMeeting control panel. And the last option is GoToMeeting does offer an audio plan called OpenVoice if you want to provide toll-free numbers for your meeting. So if you have that option enabled you'll see it listed here as well. You'll also see some tabs here to add a co-organizer, that's for corporate accounts and to set a password.
I'll talk about those more in-depth in separate videos. But for now, I'll click save, and I'm ready to invite people to my meeting, which I'll talk about in the next video. If we go back to the My Meetings page, we're all set because the meeting is listed here, and I did it all from my beach chair.
- When scheduling a meeting, identify what disappears from the dialog box when you select Occurs multiple times.
- Explain what to do when you are setting up the audio for your meeting and you have participants from outside the US.
- Recall where your meetings are recorded by default.
- List the options for display format when changing webcam settings.
- Name the option in the Audio tab, under Phone Call, that connects the GoToMeeting interface with the telephone.
- Identify what you will hiding from the user when selecting Screen – CLEAN: from the Start sharing my: on the Screen tab.