Join Nick Brazzi for an in-depth discussion in this video Saving documents as Office files, part of Migrating from Google Apps to Office 2013.
- View Offline
- If you're making the switch to using Office, but you have some documents that were created in one of the Google apps, you're gonna need to convert those files to Word, Excel, or PowerPoint files. Fortunately, that conversion is really easy to do. There's really two ways you can go about it. Let's start with converting one file at a time. I'm just gonna select one of my documents. I'll choose this one here, and I'll double click to open it. This is a word processing document that was created in Google Docs, so when I save it, I wanna save it as a Microsoft Word file.
To do that, I'm gonna go into the File menu on this document, I'll go to Download as, and I'm looking for the option for Microsoft Word. I can actually choose to download this in a bunch of other formats if I wanted to, but I'm gonna stick with Microsoft Word. When I click that, it's gonna download that file and save it in my downloads folder. I can see the status down here at the bottom of my browser window. So, if I minimize this, and I open up the file explorer, and I go to my Downloads folder, I've got that file here.
It works exactly the same for spreadsheets and presentations. So, if I go back to my Google Drive, I'm gonna close this document, and I'll open up a spreadsheet. The process is the same: I go to the File menu, Download as, this time I'll choose Microsoft Excel, it'll download that file. When I minimize this window, there it is in my Downloads folder. Now, I'm not gonna open either of these files yet. First, I wanna do something else. Sometimes, you have several files that you wanna download all at the same time.
I'm gonna close this spreadsheet, and I can see I've got a whole bunch of documents here. So, first I wanna select several documents, and I can do that in a few different ways. I could click on one, hold the shift key, and click on another one further down the line, and it selects everything in between. Or, if I click away from that, I can click on one, hold the control key, then click on another, and another, and pick out individual files randomly. But I wanna select a big group of these files, so I'm gonna select this one, I'm gonna hold the shift key, and I'll select this last one, and we're gonna download all of these at the same time.
I'm gonna go up to this menu up here at the top. This More actions menu. Click on that, and I"m gonna choose Download. When you download a group of files like this from Google Drive, it will default to the Microsoft Office format. So, the presentations will download as PowerPoint files, the spreadsheets as Excel, and so on. I can see that that's downloaded. I've got the little status message down here on the bottom of my browser. I'm gonna minimize my browser, take a look at my Downloads folder, and I see a zip file.
When I download several files at the same time, it packages them together as a zip file. So, I'm gonna double click that to open it up. Now, by default on Windows, when you double click a zip file, it opens and shows you the contents of that zip file. The contents have not been copied anywhere yet. So, to keep these files, I need to select them here in this window, just drag a box around them, and then I need to drag them somewhere. I'm just gonna drag them to my Downloads folder for now. So now, when I go back to my Downloads folder, I see I've got all those files alongside the original zip file that downloaded.
I'm just gonna leave them in my Downloads folder for now. You may want to move your files to some other location for permanent storage. By downloading your existing document from Google Drive, and converting them to Word, PowerPoint, or Excel files, you've taken the first important step to migrating to Office from Google Docs.
- Converting Google files to Office documents
- Getting familiar with the Office interface
- Working with Word: Track Changes, styles, and more
- Using formulas and functions in Excel
- Making charts and graphs in Excel
- Creating presentations with PowerPoint
- Setting up email in Outlook
- Storing files in the cloud