Join Jess Stratton for an in-depth discussion in this video Create stars to visually organize messages, part of Gmail Essential Training.
- Labels allow you to categorize your messages and at any time you can read the label or labels that you've assigned to a message. Using stars is a system of Gmail that allows you to further visually categorize messages. However, it's color coated rather than text based. It's up to you to create the key. That is, what each color means for each starred message. In the beginning it might be helpful to write a small list of your star system and keep it in eyesight or just start with a small amount of stars. The system will only truly work for you in the best way possible if you can remember why starred a message a particular color.
You can star a message with different colors to indicate the means if followup needed. For example by phone or email or star messages to separate family versus customers. It's really completely up to you. To star a message, it will show up in the Inbox next to the Important's marker. You can click on the star icon and that will star a message, By default, we have a one star system in Gmail. However, in Settings you can completely customize it. Click the gear icon in the top right hand side and choose Settings.
In the general area, scroll down about halfway down and you'll see the stars area. We can see our one star that's in use. You can click on these presets or you can drag a particular set of stars up to put them in use. For example, I'll move this red exclamation mark by clicking and dragging with my mouse up to the In use section. I'll also drag this purple question mark. When you're all done dragging stars in use, scroll all the way to the bottom and click save changes.
Let's go back to our Inbox and now we'll be able to star some more things. The more you click on a star, the more it will change to your different star type. And you can set it to a different star system. Now remember it's up to you to decide what that key is going to be. For example. this is a question, so I'm going to star it three times to bring the question mark star into play. This one, I need to remember to do it, so I'm going to flag it as a followup with the red exclamation mark. Let's hit the refresh icon on our Inbox.
Now that these items are starred, they're going to show up in the starred area because that's the Inbox type that I had set up. Remember, to change the Inbox type, click the gear icon on the top right hand side of your screen, click Settings, change to the Inbox tab, and change your Inbox type. You can change it so that your starred items become first in the list. However, I'm going to keep it as the priority Inbox because my starred items do show up there as you saw. If I have a lot of starred items, I can click Options and have it show more or less.
I'll click back on my Inbox. Once these items are done, if I no longer need them followup, I can click back on this icon and remove the star. I'll click refresh on the Inbox or wait until it refreshes itself, and it will move back down into the Everything else section with no followup on it. Now you know that you have a star system in addition to text labels so you can really turn into an email ninja now.
- Changing themes and inbox types
- Composing and sending messages
- Replying to email
- Inserting images and attachments
- Labeling and filtering email
- Creating filters to automatically process messages
- Adding additional email accounts to Gmail
- Creating contacts and contact groups
- Initiating text and video chats
- Using keyboard shortcuts
- Accessing Gmail on a mobile device