In this video, staff author Jess Stratton shows users how to create and apply labels to Gmail messages, including renaming them and how to search for them later.
- [Jess] Gmail contains two major forms of organization, visual and physical. You can physically organize an email by moving it out of the Inbox or even the Primary tab, but for now I'm going to show you how you can visually organize them by managing your email with labels, as you can see here. A Gmail label is a visual tag for messages and conversations. You can assign a message to a label and move it out of the Inbox, which I'll talk about next, but you can also assign a label and keep it in the Inbox. It can be considered a visual classification.
You can also assign more than one label to a single message, like I've done here. Let's start by creating a label. I'll place a check mark next to this email from Jess Stratton, which is really me sending it from another email address. At the top of the screen, I'll click Labels. Now I could place check marks to mark it with an existing label, but the Jess label doesn't exist. So I'll type Jess and then click create new. It's going to bring up the New Label dialog.
I can give it a different name if I wanted to. I can also choose to nest the label under an existing one. In this case, I want it to be a standalone label, so I'll leave that blank and click the blue Create button. My label has been created. Over here on the left-hand side, I can see the label. If I hover my mouse over it and click on the three dots, the first thing I could do is change the label color. I'll pick a nice green, and let's click on those three dots one more time, next to Jess.
And right at the bottom, I could click Edit if I wanted to rename the label. If I wanted to delete it, I could click Remove label. It's important to note that it doesn't delete the email. It just deletes that label associated with the email. So now we have a Conference label, and I can click on it and see any emails that are labeled with Conference. In fact, at the top, on the Search bar, I can see the word label:conference. This is a nice shortcut. If I'm in my Inbox and I want to see all my emails that have been labeled with Conference, I can come up here in the Search box and type label:conference.
I'll hit Enter, and there it is. Let's go back to the Inbox. I can add more things to these labels. For example, here's some more emails from Jess. I'll place check marks to select them in the view. We'll click Labels again. And this time, I'm going to place check marks next to Jess. I could also apply an additional label to them. For example, if they have to do with the conference, I'll give them that label also. Click Apply down at the bottom, and now I can see my new labels have been set.
In fact, because there's two unread messages here, if I look on the left-hand side of the screen, I can see the number two next to Conference and Jess, letting me know that there are two unread emails with that label. If I click on Jess, here's everything that's flagged with Jess. In fact, I can also take it a step further and see where they are. For example, these three emails are in the Inbox. So that's how you can add labels to your emails. Up next, we'll apply a label and move it out of the Inbox or the Primary tab at the same time.
- Changing themes and inbox types
- Composing and sending messages
- Replying to email
- Inserting images and attachments
- Labeling and filtering email
- Searching for mail
- Adding additional email accounts to Gmail
- Creating contacts and contact groups
- Initiating text and video chats
- Creating autoresponders
- Using keyboard shortcuts
- Accessing Gmail on a mobile device