Join David Rivers for an in-depth discussion in this video Using the Paragraph Designer, part of FrameMaker 10 Essential Training.
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When you create a side-head area in your FrameMaker documents, like we did in the previous lesson, it creates a little bit extra space to separate your headings from your body text. Well, the next step is to actually tag content to be considered a heading, whether it'd be a level 1 or level 2 heading, and then tell FrameMaker that it needs to appear in that side-head area, and that's what we're going to do, using something called the Paragraph Designer. So we're still working with our Catalogue2012 file from the previous lesson.
We have our side-head area. All we have to do now is choose what text is going to be considered a heading and then tell it to appear over there on the left-hand side. So we'll start at the top of our document, right at the top of the page. Click and drag across "A Princess Dresser." That's the text that should be considered a heading. Now because we copied and pasted this from a txt file, everything here, including that heading at the top, is considered body text by FrameMaker. To change that, we're going to access the Paragraph Designer. Click Format, go down to Paragraphs, and over here on the right-hand side at the top is our Designer. Notice the keyboard shortcut Ctrl+M is also going to allow you to access the Designer.
Before we click there, you'll notice that there are some quick options down below. So if we wanted to tag our selected text as a Heading1 or Heading2, those options appear here as well. But we can do it from the Designer, so let's click Designer, because we have some other things we need to do in there as well. So our content is still selected, or highlighted. Let's go to the Paragraph Designer that now appears over here in a panel on the right-hand side, and we'll start with the very first button, which is our basic paragraph formatting, including the paragraph tag.
There it is. I told you it's a body tag. That's because we just copied and pasted text right in there. Even though it is a heading per se, it appears tagged as body text. So let's change that right away by clicking the dropdown. There's that same list, and we'll select Heading1, so it's a level 1 heading. And when we click Apply, nothing really happens to it; it's still formatted the same way, but it is now tagged as a heading. We have some other options that we can apply here under the basic section, like Indents, and Spacing, Alignment, et cetera, but we're to move on to the next section, which is our Default Font.
So when we click the Default Font button, we're going to see the actual formatting of our Heading1. Now remember, this is not just our selected text, but anything else we choose to make a heading out of later on will take on these attributes as well. For example, let's change the size to 18 points, click the Size dropdown, select 18. And we click Apply, that's when we see the change in our document. Everything else we can leave the same. The font itself could be changed. You can see some attributes like bolding, color.
Over here on the right-hand side, some check boxes allow us to change some of the attributes as well, like underlining for example. All we're going to do is keep that size changed to 18 points and move on to the next important button here, which is Pagination. Here we see that our paragraph tag applied it is still Heading1, and down below you'll see the default that it appears in the column with the rest of our body text. That's the default. But we have some other options, like Side Head Alignment. We also have another option further down which allows it to appear across columns, including side-heads.
So if you have multiple columns and a side-head area, this would be a good option if you want it to appear across the top of your page. Let's try that first. We'll click that radio button and click Apply. So it does appear over here in the side-head, and it's allowed to span across into our first column, our only column here. If we only wanted it to appear on the left-hand side in the side-head area though, we can choose Side Head Alignment and then click Apply. And that's okay, except that our content and the font size is a little too much; it looks over crowded in there. So we could knock the font size down or increase the side-head area, which is something I would prefer to do.
So now that we changed the side-head alignment, let's just go up to the Format menu. We'll go down to Page Layout, select Column Layout, and here's where we see that we've selected Room for our side-heads. And the Width is set to 1 1/4 inch. We're going to change that to 2 1/4 inches, so we'll take out the one, replace it with a two, and update the entire flow. Again, we're going to see a warning that it can't be undone. And when we click OK, there's the change. It gives us a little extra room. Now it appears on two lines. It's a lot easier to read that way: just click anywhere in your body text to deselect and see what that really looks like.
It looks pretty good to me, so all we have to do is save our changes, clicking the Save button to update everything we've done with the side-head area and the actual heading that appears there.
- Working with panels, visual guides, and rulers
- Using templates to create a new document
- Adjusting headers, footers, and master pages
- Creating custom master pages
- Defining custom colors and tints
- Using anchored frames
- Finding and replacing text
- Checking spelling
- Customizing table formatting
- Formatting a table of contents
- Page numbering in a book file
- Formatting an index
- Including hyperlinks in a TOC and an index
- Saving a book as HTML or PDF files