Join David Rivers for an in-depth discussion in this video Creating a custom document, part of FrameMaker 10 Essential Training.
The templates available in FrameMaker 10 allow you to get a nice head start when creating different types of documents here in FrameMaker, but the beauty of FrameMaker, of course, is that it's fully customizable. So we're going to talk about creating a custom document with your own pagination, your own margins, your own formatting and paper size, for example. From the Getting Started screen, if you have nothing open, you can go directly to Create New; you can use a keyboard shortcut Ctrl+N or go up to File, choose New, and click Document.
Now, from here, at the very top you'll see a couple of buttons that allow you to create a new blank document using some presets: Portrait and Landscape. Selecting Portrait is going to create an 8.5 x 11.0 portrait document blank with one- inch margins all the way around; Landscape will be the exact same thing but turned on its side. If you need to adjust things like margins, for example, paper size, well then you would go to the last button and click Custom, and from here you can see we're about to create a custom blank paper--and there's that default that we just saw a moment ago, US Letter, which is 8.5 by 11.0.
You can see the margins are set at an inch for the top, bottom, left, and right. You can see there is a single column, and of course the gap doesn't apply to the single column, but when you're creating columns in a document, the default gap between those columns is a quarter inch. Just below that is pagination and, again, another default appears selected here, which is Single-Sided. If you want to create a double-sided document, you'd click that radio button. Look what happens over here for the column margins.
Instead of Top, Bottom, Left and Right, you now have Top, Bottom, Inside, and Outside Margins--and of course they can be adjusted. Not only can they be adjusted, but the units you use to measure those can be adjusted as well. So if you choose something like picas, for example, you'll see all of these boxes are set up using that new unit of measure. We'll just go back to Inches. Let's change our Top Margin from 1 inch to something different; let's go to 0.75, or three quarters of an inch. So just click and drag across the 1 and type in 0.75.
And we'll do the same for the Bottom; click and drag across that one and make it 0.75. And we'll create some extra width by changing the one-inch margins on the Inside and Outside to half an inch, or 0.5. So we've made a few changes now. We're going to keep the paper size, or Page Size at US Letter, but just click the dropdown to see the different options you have. If you want to go to Legal or Tabloid, for example, you have those options, also A4, a popular one in Europe, but we're going to go to US Letter and keep that selected right there.
We'll click Create to create our brand-new custom document. Now, what you're going to see here is your first blank page with those new margins and those new settings applied. And the last thing we're going to talk about is some text formatting that you can set up for the document. So let's go up to Format, move down to Document, and over here on the right-hand side we're to go to Text Options, and this is something that can be very useful. First of all, you'll see something already selected here by default; that is Smart Quotes.
If it's not for you, go ahead and click that check box. All that means is that when you use quotation marks they'll be curved in the right direction at the beginning and at the end of your quote. But there's something else here called Smart Spaces. So we'll click that check box to turn it on. With Smart Spaces turned on, you're prevented from typing more than one standard, or proportional, space in a row, and it helps you to keep spacing between words and sentences consistent throughout your document. So we'll click Apply, and that's been applied to our new blank document.
We have made a change to the Text settings. We next have to actually save this document to keep those settings. As you can see up here just below the toolbar, this is an untitled document. So you might see untitled 1, --it depends on how many new documents you've created since you opened FrameMaker. Let's just go up to the Save button here on the toolbar, the third one in-- Ctrl+S is your keyboard shortcut--and give it a click. I'm going to go to the Desktop so it's easy to find, and all we're going to call this is Catalogue2012.
Notice that it's being saved as a version 10.0 .fm, or FrameMaker, document. We'll click Save, and that now appears on the tab just below the toolbar as the name of our file. Of course it's blank at this point, and we're ready to start adding content, but that's how you create a custom blank document in FrameMaker 10.
- Working with panels, visual guides, and rulers
- Using templates to create a new document
- Adjusting headers, footers, and master pages
- Creating custom master pages
- Defining custom colors and tints
- Using anchored frames
- Finding and replacing text
- Checking spelling
- Customizing table formatting
- Formatting a table of contents
- Page numbering in a book file
- Formatting an index
- Including hyperlinks in a TOC and an index
- Saving a book as HTML or PDF files