Join Garrick Chow for an in-depth discussion in this video Create a custom document, part of FrameMaker 2015 Essential Training.
- [Voiceover] The templates that come with FrameMaker allow you to get a nice head start when creating certain types of documents, but of course, FrameMaker also lets you create fully-customizable documents from scratch. So in this chapter, we're gonna look at how to create a completely new, blank document. See how to add text to it, and then how to format that text in various ways. So, let's start with creating a new document. From the Getting Started screen, if you have nothing open, you can go directly to Create New and Document. Or go up to File, New, and choose Document from here. And again, at the very top of this new dialogue box, you'll see a couple of buttons that allow you to create a new blank document using some presets.
We have Portrait and Landscape. Selecting Portrait creates an 8.5 by 11 or standard letter-sized portrait orientation document with one-inch margins all the way around. Landscape creates the exact same thing, but turned on it's side. Now, if you wanna adjust things like margins or paper size, you'll instead click Custom. When this dialogue box first opens, it contains the defaults for the Portrait orientation document I just described. The margins are set to an inch for the top, bottom, left and right. You can see there's a single column of text, which is basically the entire width of the paper, excluding the margins, and the Gap field only applies if you have more than one column, since it specifies the amount of space between those columns.
Below that is Pagination, which is single-sided by default. If you wanna create a double-sided document, you would click that radio button. And that changes the settings over here for the column margins. Instead of top, bottom, left and right, we now have top, bottom, inside and outside margins. So, inside is the margins where the two facing pages meet or are joined, and outside refers to the outside margins of the two pages. And of course, they can be adjusted. Not only can they be adjusted, but the units you use to measure those can be adjusted as well. So if you choose something like picas, you'll see all the boxes are now set up using that new unit of measure.
I'm gonna switch that back to inches. So for this example, let's change the top margin from one inch to, say, .75 or 3/4 of an inch. I'll do the same for the bottom. And I'll create some extra width by changing the one-inch margins on the inside and outside to half an inch. Or 0.5. It doesn't matter that I didn't include the inch marks here, either. So we've made a few changes, now. I'm gonna keep the paper size, or page size, Set to US Letter, but just click the menu here to see the different options.
If you're designing for Legal or Tabloid, for example, you have those options. Or, if you're in Europe, you might choose A4, but I'll keep US Letter selected for now. Alright, so, now my custom options are set up. I'll click Create to create my brand-new custom document based on these settings. So, now I see my first blank page with those new margin and other settings applied. And the last thing I wanna do here is set up some text formatting. I like to do this right at the beginning so the settings apply to the entire document. So I'll go up to Format, down to Document, and here select Text Options.
And this is something that can be really useful. First of all, you'll see something already selected here by default, which is Smart Quotes. All that means is that when you use quotation marks, they'll be curved at the proper direction at the beginning and end of your quote, instead of being straight quotes. Smart Quotes tend to look a little bit better and more professional, but you can turn those off if you like. We also have something here called Smart Spaces, which I'm gonna check. With Smart Spaces turned on, you're prevented from typing more than one standard space in a row. And it helps you keep spacing between words and sentences consistent throughout your document.
This can be especially useful if you're of the generation that learned to type on typewriters and never broke the habit of typing two spaces after a period. So I'll click Apply. And that's now been applied to my document. Next, I have to save this document to keep those settings. As you can see up here, just below the toolbar, this is an untitled document. So, let's come up to the Save button, which is the third one in on this toolbar. Notice the shortcut is also CTRL+S. So I'll click that and I'm just gonna save this to my desktop so it's easy to find. And down here, I'm gonna call this: Catalog2016.
Notice it's being saved as a .fm, or FrameMaker document. I'll click Save. And you can see that now appears in the tab just below the toolbar is the name of our file. Of course it's blank at this point, but now that the document is set up, we're ready to start adding some content.
- What is FrameMaker?
- Working with pods, workspaces, guides, and templates
- Creating a custom document
- Designing and defining paragraph formats
- Formatting text
- Changing the page layout
- Creating master pages
- Styling with color and character formats
- Adding graphics
- Editing documents
- Working with tables
- Using cross-references and footnotes
- Generating books
- Working with indexes
- Using conditional text
- Adding hyperlinks
- Publishing to PDF and other document formats