In the Frame.io environment, there are two main types of collaborators users can work with: team members and collaborators. In this video, Ashley explains the difference between these different types of partnerships, demonstrating the different levels of permissions and capabilities, and also discusses privacy considerations for each within several distinct scenarios.
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- [Voiceover] In the last movie, we learned the basics of Frame.io's project workflow, but we were all alone. Now it's time to start working with others, which is where the real power of the application comes in. So, there are actually two types of relationships we need to talk about. There are team members and collaborators. Let's first talk about team members. A team is a group of users that share a bucket of projects. So, anyone on that team can see the projects created within that team environment. Team members can create new projects under your team, they can invite other team members, and they can invite other collaborators.
They also have access to files that have been made private. Collaborators are a little different. Collaborators are users that you work with in a specific project. So, if you own the project, you can invite collaborators into that project to show them what you've got, get feedback, and brainstorm solutions. The permissions of each collaborator are set by the creator of that project. If you remember from the previous movie, these collaborator permissions are something you decide on when you create a project.
Now, depending on what Frame.io plan you're a part of, there are different collaboration levels. For example, there are a certain number of team members that can be a part of your collaborative environment, and as you can see, only two of the five plans include team members. Each of these plans contain other benefits as well, including the number of collaborators, the number of projects, the amount of available space, and so on. So, you can take some time on your own to decide what type of plan is best for you, and of course, this scale is subject to change in the future, so do be sure to check Frame.io's support page to ensure the most up to date plans.
Just to remind you, in the previous movie, I was working in the free account, but from this point on, I'm going to be working in a Team account, so that I have more capabilities in terms of team members, collaborators, projects, and media allowances. So, if you've also upgraded to an account with team members, great, you'll have increased allowances as well. If not, you'll still be able to do most of what I do, but you might need to sit back and watch on just a couple of things. Okay, I'm back in the software, and just to point out, I am now back to two projects, so that we could have a bit more to work with as we begin discussing how to collaborate.
The collection of media within each of these projects is actually identical, straight from the exercise files, and I went through the process of creating projects in the previous movie. It's not necessary for you to do this if you don't want to. We're going to be spending the vast majority of our time in just one project, but there are just a couple of points I want to make regarding multiple projects and team members, but you can just sit back and watch for those. So, let me show you where you add team members. I'm going to come up to the upper right, where I see my name, and then I come to Account Settings.
Now, here is where I add my team members. Because I currently have a Team plan, I can add up to five members. For now, I'm just going to add one team member, Abby, who is my producer. So, I'll just click on Add New Members and type in Abby, and since she's already a member of Frame.io, her name is going to appear within this list. So, I'll just choose that. If she wasn't already a Frame.io member, I'd need to input her entire email address, and then send a formal invite. Alright, so I'm going to invite Abby into this team.
You can see that now she's a part of the team and I'll go back to the app. Let's talk about all the things that Abby can do now. She's able to see and access all of the projects that I have, she's able to create new projects within our team, she's able to invite other team members into our team. Again, we have up to five possible team members with this plan, so I'm trusting her to add others to this top tier, so you need to pick your team members wisely. Because team members are sort of over arching members of a group that has access to a bucket of projects.
I only have two, but I could have 50. So, Abby would now have access to all of those. Now let's talk about collaborators. Again, collaborators are people that you want to work with on a specific project. So, here I am, in Sandbox A, and I know that Abby already has access to this project. But I'm working with my colleague Nate on this specific project, and so, while I don't want to add him as a team member, where he'd have the highest level of access to everything we're working on, I do want to add him as a collaborator to this project alone.
So, to do that, I just make sure that I'm inside my project, and then I come over here, Add Collaborator, and I just start typing. If he's a member of Frame.io, his name will appear as I begin to type. But he's not, so I'm going to put in his full email address, so that I can send him an official invite. Alright, it tells me that it is a valid email. I'm going to click on that and we will Add. Alright, so right now, Nate is a pending collaborator, which means that he's received an email, but he hasn't yet accepted it.
By the way, the email looks something like this. So, Nate receives the email, and then he'll click on Join Project. He logs on and now he's gone from being a pending collaborator to an outside collaborator. Alright, so he's in this project alone. If I wanted him to also be a collaborator within Sandbox B, I would have to add him separately. If I want to delete a collaborator, I just hover over this three button menu, and click, and I can choose Remove. I'm not going to do that right now though.
So, let's say that I'm in Sandbox A and I have some videos that I want Abby and other members of my hypothetical team to see, but not necessarily Nate or any of my other collaborators. Let's say that this interview right here has some sensitive material, and it's still confidential at this point. So, I can make this private. If I click on this menu... You may remember from the previous movie that I just had Share, Download, and Delete as options, but now that I've upgraded to a Team account, this becomes an option, Make Private.
Private files and folders are an option for anything in the Professional, Team, or Business plans. So, I'll go ahead and choose Make Private. You can see that I have a lock icon, and if I hover over it, it says Visible to Team Only. That means that Nate cannot see this interview whatsoever. If I want to make more than one file private, I just select and then Shift select, and come up to this menu here, and choose Make Private, and now all of these items are private.
Abby can see them as my team member, but Nate cannot see them as a collaborator. I'll go ahead and make those non-private again. Now Nate can see those. I can also set up a private folder. You can do that by coming up to Create New Folder, and again, now that I have a Team account, it says not only New Folder, but New Private Folder. Alright, so I'm just going to call this Team Only, and we'll put a couple of videos in there.
So, now there are three items that Nate's not going to be able to see. This file right here, as well as anything inside of this folder. Finally, if you have just regular folders within your project, and you put anything inside of there, you can turn a normal folder into a private folder, again, by this three button menu. Okay, I'll go ahead and make all of these non-private again so that Nate will be able to see all of these files, and again, we'll kind of climb in here, and bring these out a level, so that everything is back up at the project level.
We'll delete these folders. So, as you can see, team members have quite a bit greater permissions than collaborators, and depending on your Frame.io plan, you'll need to determine who you're going to be collaborating with all the time, across a wider variety of projects to set up your team, and you'll need to determine who you're going to be working with on a more project by project basis, to choose as your collaborators. Or, of course, if you're working in one of the plans that doesn't include team members, you'll be working exclusively with collaborators. But that's okay, the collaborator relationship is still a very powerful one, as we'll explore in a future movie in this chapter, when we talk about commenting, annotating, and more.
For now though, let's actually climb into the Frame.io player, where we can really begin to see these videos on an individual level.
Staff author Ashley Kennedy begins by exploring the benefits of smart media collaboration—focusing on how Frame.io can redefine various cloud-based workflows and communications. She then delves into the main features of the standalone web application: setting up teams and collaborators, sharing projects and files, commenting and annotating projects, and understanding versioning and permissions. She also looks at the integration of Frame.io within two major nonlinear editing applications: Premiere Pro and Final Cut Pro X.
- What's special about Frame.io?
- Starting a Frame.io project
- Commenting, annotating, and collaborating
- Sharing projects
- Exploring versioning capabilities
- Using the Frame.io extension for Premiere Pro
- Looking at the Frame.io companion app for Final Cut Pro X