Join Robbie Carman for an in-depth discussion in this video Uploading files using drag and drop, part of Final Cut Server 1.5 Getting Started.
We're ready to add files to the Final Cut Server catalog. In this movie, we're going to go over a few different ways of adding files to Final Cut Server. Along the way, we're going to see how different files or combinations of files are treated by Final Cut Server when we add them to the catalog. Just note, I'm on a client computer and not the machine I'm using as the Final Cut Server. So, first thing's first, I need to launch the Final Cut Server Client Application and login. So to do that, I'm going to come down to my dock and click on Final Cut Server, and in just a second, I'll be prompted with the Login window. Let me go ahead and enter my password and click Log In.
So here we are in the client application and you notice here in the Assets pane, I don't have any assets. Let's change that. There are multiple ways to get assets into the Final Cut Server catalog, but let's begin by taking a look at dragging and dropping. Uploading files manually like we're about to do is a good option for getting files into the Final Cut Server catalog, if those files exist locally on your machine. So, if I switch back out to my Finder here and into the Exercise Files folder, and then I'm going to select this first file called Olive Oil B-Roll_1.
With it selected, I'm going to drag it right onto the client application like this. And when we do that, a new dialog window opens up called Upload. Let's take a quick tour of this window. At the top here, you'll see the filename of the file you're uploading. You can change this to anything you want, but usually it's a good idea to leave it the same name as the file you're uploading. Next, you can choose a location that you want to upload this file to. I want to make sure that it says Library, as adding files to this location will automatically move the asset into the Final Cut Server catalog. You'll notice though that one of the devices we created earlier called FCS Asset Add is also here, but as if right now I am moving media to this device won't actually add it to the catalog.
So let's make sure we choose Library. Down below right in this area here, we can choose to associate this media with the production. We won't do that now as we currently don't have any productions, but later in this chapter, we'll talk about productions in more depth. In the Advanced Options area right here, I can choose to transcode this asset to another format. It defaults however to how the device was setup, and in the case of the Library, this is set to No Conversion and we're going to go ahead and keep it that way. Finally, we can choose to attach metadata to the asset. Metadata is a way to describe the asset.
The first option we have is right here, to choose a metadata set. We can choose from different metadata sets that we have configured or ones that were pre-built by Apple. For now, let's just use the default one called Media. In this area right here on the left, we can choose from metadata groups that are part of the metadata set. In the case of the Media metadata set, there are two, Asset and Versioning. The Asset group allows us to add important metadata like description and Keywords, owner, and even status. Versioning will just allow Final Cut Server to keep track of different versions of this asset.
It's enabled by default because we chose that option when installing Final Cut Server. So let's click back on Asset and go ahead and add in the following metadata. In the description, I'll type Olive Oil B-Roll For Ojai Olive Oil Project. Next, I'll add some keywords. When adding keywords, try to be specific. It's also a good idea within your organization for everyone to be working off the same page, literally, for keywords.
Everyone on a team should have a list of keywords that your organization uses to describe media, and in this case I'm going to enter in olive oil and a comma. Commas are used to separate different keywords. Then I'll add in ojai, b-roll, and promo. For the owner, I'll enter myself and then for the status let's change this to New. Okay, now that we've entered the metadata, let's click Upload.
When I do that, you can see down here in the lower left-hand corner, Final Cut Server is processing a job. We'll talk more about jobs later, but we need to know now is that Final Cut Server is doing several things. First, it's copying the file from its original location to the device we specified. Also, it's creating a thumbnail of the asset as well as creating any proxy files that are needed for the asset. And depending on the length of the asset and how many assets you're adding at any one time, it can take some time before the asset is available for use in Final Cut Server. But in just a moment after the Job has completed, the asset will be in the Final Cut Server catalog.
To see the asset, I need to click on this Refresh button up here in the upper right-hand corner. Final Cut Server does not automatically refresh the interface every time an asset is added. So let me click Refresh and there you go. Congratulations! You've added your first asset to the catalog complete with metadata. So now that we've added one file, let's take a look at another way to upload a file. Instead of dragging and dropping, I'm going to use the File Upload command within the Client Application. So to do this, I'm going to come up to the Server button here and then choose Upload File.
A new Upload dialog pops up asking us to choose a file. This window looks a lot like a regular Mac OS X Finder window. Let's choose to view this as a list by clicking this button right here, and let's scroll down until we find the file called Olive Oil B-Roll_2. Then I'm going to go ahead and click Upload. When we do that, we're presented with the same Upload dialog that we had before. Make sure that Destination is set to Library and then let's come down here and add some metadata. So again, I'm going to add in Olive Oil B-Roll For Ojai Olive Oil Project and for the keywords, I'm going to enter in olive oil, ojai, b-roll, and promo.
I'll set myself as the owner and we'll set the status to New. When we're done entering the metadata, let's simply click Upload. And once again, you can see that Final Cut Server is processing this file. Okay, so the job is done processing and again let's refresh the interface here. With nothing in the search bar here, I'm going to click the Refresh button right here, and there you can see the second asset that we just added. So that's adding single files, but what about multiple files? Let's go back out to the Desktop and then let's go ahead and select Olive Oil B-Roll_3.
I'll Shift+Click the last file here and all of the files in between are selected. Let's take these and drag them on to the client application window here. When I do that, I'm presented with another Upload box, but this time, notice that it says Multiple Upload. That's because I'm uploading multiple files. Let me spend a moment to add in some similar metadata as I did before, and when I'm done, I'll click Begin Upload. Okay, so Final Cut Server is done processing the 78 clips that we just added.
So, let me go up here and click Refresh to refresh the interface and now you'll notice that I have a lot more assets here in the catalog. Finally, in this movie, I want to talk about uploading three more things. So far the assets that we've uploaded have been QuickTime movies. In a later movie in this chapter, we'll talk about adding Final Cut Pro projects and other Final Cut Studio projects, but for now I want to show you uploading audio, stills, and reference movies. Let's go back out to the Exercise Files folder and let's go into the Audio folder. In here, you can see that I have two audio files.
Let's select these and then drag them to the client application. When I do, I'll get the Multiple Upload dialog box again and let's go ahead and enter in the following metadata. For description, I'll put in Audio For Ojai Olive Oil Project and for the keywords, I'm going to put in olive oil, ojai, audio, and promo. I'll add myself as the owner, and let's click the status to New, and let me click Upload.
Let's refresh the interface one more time, and here you can see I have my audio files. Let's go back out to the Exercise Files folder again, into the folder called Stills. Adding a single still is like adding video files and adding multiple stills is also the same. But adding a whole folder of assets, whether they would be stills or video, presents you with a different option. So, let me take the entire Stills folder and drag it to the Final Cut Server client application window. When I do, notice I get this dialog.
Final Cut Server is asking me how I would like to handle this folder. I can choose to create a bundled asset, which is like a container for the assets. I can also choose to create an image sequence, but be careful. Only do this if you have a true image sequence like TIFF or DPX image sequence. Finally, you can choose individual assets. In this case, I'll choose individual assets and click Create. I'll add some metadata in for these stills, so let's put in the description, General California Still, and for keywords, let's put in still, california, and promo.
Put myself as the owner, and let's set the status to New. Then I'll click Begin Upload. All right, so those files are processing but let's go back out to the Finder again. I want to show you what happens if we add a reference movie. Reference movies of course are used all the time. But instead of a self-contained asset where the media is contained directly in the one file, a reference file, well, makes a reference to the original media and there is a folder called Reference Movie.
Let's go ahead and open that up. Let's drag this reference file to the Final Cut Server client window here and when I do that, I'm presented with this warning message. Essentially this step will make a self-contained movie prior to adding the file to the catalog. This is a good thing. If you choose Don't Flatten, you can have problems with this file. So, let's go ahead and choose Flatten. Final Cut Server will spend a second to flatten the file and then we'll be presented with the File Upload dialog.
Let me spend a second to add some metadata to this file and then I'll click Upload. Okay, so now you should have a better idea of how to drag and drop and use the File Upload command of Final Cut Server to add files to the Final Cut Server catalog.
- Understanding how Final Cut Server works
- Final Cut Server terminology
- Installing the server and client software
- Uploading assets via drag and drop
- Using watchers and scans to automatically add assets to Final Cut Server
- Searching and viewing assets
- Adding assets to the cache
- Working with and customizing metadata
- Creating simple automations
- Backing up the server catalog and archiving assets