From the course: Final Cut Pro X Weekly

Finishing the job: Archiving best practices - Final Cut Pro Tutorial

From the course: Final Cut Pro X Weekly

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Finishing the job: Archiving best practices

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- [Jeff] Welcome to the Final Cut Pro X Weekly. This is Jeff Greenberg, Nick's not here. I want to talk to you about what you do when you finish the job, how to do the best archiving you can do. And it's after your client's signed off here at the finish line. And the two things we're going to take a look at here is how to archive everything in the project itself and make sure it's backed up correctly. And the other is how to archive just the finished work. Here inside of Final Cut X, my first step is take a look at the library properties. I'm going to click on this library here, go up to the file menu and choose library properties. Here is all the information about this library. How large it is, where things are stored, and how to consolidate. I'm going to start here at the top here and look at the modifying the settings. And you'll see everything here is set to the medias in the library. That's not always the case. Often I've had, I leave stuff linked to a given folder. To make this happen, I'm going to go ahead here, and I'm going to choose consolidate all the media to the library. So anything that's loose and separate from my hard drive will be enclosed in the library itself. You should be aware that Final Cut Pro X's libraries when I right click on them are a package. When you look inside, it looks like this, containing everything including, not just the files, but all sorts of render files as well. With this being said, I'm going to hit consolidate and let it do its job. The dialogue box is telling me whether or not I want to include any sort of optimized or proxy media. If I've chosen to optimize my media and I know I might resurrect this, maybe I would choose these but in this I'm not. I'm going to come to the file menu. In the same I way I could find it from the library, I can consolidate any motion content if I've built anything external to Final Cut Pro. I'll go ahead and choose that. The files are already there. Under the file menu, you can choose delete generated library files. Now before I do this, I want to make sure Final Cut's not going to instantly start rebuilding them. So I'm going to go up to the preferences. I'm going to tell Final Cut Pro to stop doing background rendering. And I find that under playback, but I just want to make sure it's off. If that's not off, when I delete any sort of render files it'll start regenerating them. Now that I've set it right, I'm going to go to the File Menu. I'm going to say delete any generated library files. I'm going to delete all the renders for this project including any sort of optimized for proxies. Again I could choose whether or not to consolidate them. In case them if I had consolidated them, or even if I hadn't, I could make a choice whether or not I want them. I don't in this case. I want this to be as slim of a library as possible. I'm going to press okay. And that's it. Here on out in the finder is the narrowest set of items I would need to set back up this entire library, allowing me to still make creative choices. That's great, but what if I wanted to have a separate library of just the finished work for a given project? Well for that, I'm going to actually create a brand new library. I'm going to call this library Ten Keys Archive. It'll be for one project called Ten Keys. I'm going to hit save. I'm going to grab the Ten Keys, just all the stuff inside of this event, and that includes the actual project. And I'm just going to drag it right into that archive. When I do so it's going to ask me what I want to copy. If I want the optimized or proxy media, I'm going to take it. There's none here. I'm going to choose okay. Final Cut X is now here in the background processing, copying all that material. With that being done, this is pre-built, ready to go, ready to go to another editor. Of course you should always close any extra libraries and double check your footage before you back up. And we recommend a three, two, one back-up process. Three copies, two locations, one off-site. My name's Jeff Greenberg and thanks for watching Final Cut Pro X Weekly.

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