Join Cris Ippolite for an in-depth discussion in this video Touring the new FileMaker Admin Console, part of FileMaker 13 New Features.
The File Maker admin console is a web-based application that lets you configure and administer FileMaker Server, work with and monitor hosted databases and clients and also track statistical information. In order to be able to administer FileMaker SAerver, you can use the admin console on either the computer where the FileMaker Server is running, or any other computer that has network access to the master machine running FileMaker Server. You may have noticed that when you installed FileMaker Server that a web clip was installed on your desktop.
FileMaker uses pop up windows to download files and present a lot of the functionality on the screen. So once you've got that set up, and again to reiterate, you can be on the same machine that has the FileMarker Server running, or you can be on any other machine that can quote unquote see that server. So you can be outside the network if it's a public IP. Or inside the network if it's a internal IP address. And what you will do is type in the ip address of the master FileMaker Server machine and if you are wondering what that is doing installation you can have a master and a worker machine if you separate them into multiple machines but it's the IP address of the master Colon 16,001.
Now, that's the port that ne, that we are communicating with on the admin console. And at 16,001, if I'm administering the server locally, which I'm doing here in this example, which means the server is on the same machine as my browser is. But you can also remotely administer your server using the admin console in a browser. In that case, you would put the IP address of the master again, Colon, but this time 16000, not 16001, but 16000. Following that is forward / admin console, so you change up the port depending on if you're administering locally, or whether you're administering remotely.
Now, the 16000 port is important because if you're trying to access FileMaker Server remotely, or administered through your browser outside your network. And the server machine does not have port 16,000 open, then you're not going to be able to access it with the admin console through the browser. So, you gotta make sure that that port is open. So, the first thing you'll see is the login screen. And you will have already been prompted to pick a user name and password during the installation and configuration process. So you enter that here. If you forget your user name and password, unfortunately, you're going to have to reinstall FileMaker Server to be able to get that.
It's good on the front that this is a very secure environment, but it might be challenging if you forget the password. Now, not to mitigate that risk, you should still not save your password in the browser, because this is browser-based authentication, You may be tempted to save the password, but then it allows access to anybody who can open your browser. So, I would suggest saying, never, for our, this particular quote, unquote website. The first thing you'll see when you login are the three different areas of the Admin console interface. First, along the top here, you have the Toolbar, which over here on the right hand side You'll see that you've got some navigation for saving schedules in groups and opening start pages and opening test pages.
These all have a lot to do with the installation and configuration process, and also your access to all your help and the logout. Now keep in mind that you've got a, session just like any other web, session on any other web application. So you're going to want to have some discipline to log out and remember to log out in those cases. If you just close the window, it won't log you out it will keep that session going. So get some, get used to logging out here. On the left hand side you've got the navigation pane which has the navigation to all the different areas of the admin console. Most of these have remained the same and in this movie I'm going to focus on the interface and what's new in FileMaker Server 2013 rather than going through a comprehensive list of all the different options in the admin console.
And in the middle is the details pane. This is where you can get the immediate status of all the different server components. You can see here that the one on the very top is the FileMaker Server components. And, you notice these icons over here. This allows you to stop and start the services. You see right now that it's running. This is indicated also by these new icons. A green checkbox is good. You want to see a green checkbox on all your services that are supposed to be running. You can turn them off here, you can get log information, if there's been any activity on the server.
See where you're at as far as your versioning updates and the last time the server was started. And also you get some, sort of, dashboard updates on the number of clients, number of databases, schedules, and what not. And clicking any of these navigation elements will take you to the particular internal navigation to be able to manage these things. Same thing with Web Server. You can see what services are enabled. Same kind of navigation here. And the same with the web publishing engine. You want to see green check boxes on all services that you expect to be running. Conversely, I've intentionally, not configured the ODBCGA engine, and you can see that there is a grey icon here.
There's another icon that's not showing up here, which will show up when a service is starting up, or not in service. So if you see something like that, you might want to try stopping and starting the service, to see if you can get that working again. So first, we'll take a look at the activity section, which is kind of new, in previous versions of the admin console, you still are able to work with the databases and the clients in different tabs. Same kind of look and, and feel for the most part. You see you still have the ability to move these things around. You can see all your different files. Select and interact with the files. But what's new in 13, are these navigation elements here.
So you've got this folder looking icon which is where you open, close, verify and even download any of the files that you have currently hosted on the server. One note, Download Database is new which is a great new feature. But in order to be able to download a database you'd first need to close that and then you'll see that the download database option is available to you. So, if you see that grayed out. The same is true over here by the way. You see this icon. This is the Remove, so that's been separated from the rest of the navigation elements.
You notice that Remove is grayed out unless you first close this file and then now you can see that it's available to you. In addition to these two navigation elements in the middle, You can see you have the ability to pause and resume databases. So if you want to be able to select a database or databases from your list, you can hit pause and then if you want to resume them again you resume them there. And this little e-mail looking one is the message. So you can send messages to individual clients or all clients, whichever it is that you intend to do.
And you see that icon is still over here. So the rest of the functionality, the same as what you've seen in previous versions, if you're interested in more details on how all of this works, you can see the server help. The functionality is the same in schedules. Just want to show you that the navigation is a little bit different. Creating, editing, duplicating, or even running existing schedules can be done through this icon. And here you can enable and disable schedules. Which is the same type of thing, as you see here in this column. Statistics are relatively interesting. Now that things are in the web browser, you can take advantage of some of these web technologies for grafting purposes.
Your log viewer is slightly different as well, you can still choose the different modules that you want to manage. But what's a little bit different now is that you've got this start and end date interface which is actually kind of neat. And the ability to type in different filters, like admin for example, and apply those filters to what you're seeing here. Look for different types. Just an improvement on the interface. And what's neat about it. Is that you can now export these things. And exporting is one of those areas where you'll see you need your pop-up blocker removed.
Because any time something downloads from FileMaker Server, you want to make sure that you have removed your pop-up blocker. The general Settings information is pretty much the same as far as functionality is concerned. It's all browser-based, of course, and updated for that. One thing that I'll point out is that you have this connections section, over here. New to FileMaker Server 13 are connections. Your FileMaker Server license is going to give you a certain number of connections that are available and this is where you can see what those connections are. And also what's interesting is you can see your connection limit and when it was exceeded over the last number of days.
And you can even get a little bit of a warning when you get to sort of the 80% warning track, which can be helpful for managing all this information. Now if you want to purchase more connections, you can do that after you've already installed your license. You install FileMaker Pro, add your license to it. And what you're not seeing here on screen, but that, that you will see in a fully licensed shipping version is a button that says, buy more connections. So all you have to do, even though you've got your server running, is just click on the buy more connections button, and it'll allow you to complete a full transaction to upgrade to more connections.
Then those more connections will be shown available here, under maximum connections. Same information and functionality available to you under the database server section. And web publishing is the same as well, except now that you'll see that you have a new FileMaker Web Direct section, because of the new Web Direct technology. One thing I'll note is that this is how you enable it, and you can set your session timeouts, which are important for FileMaker Web Direct, because if your users just close the windows without logging out, The session will keep going and it'll use up one of your connections. So this can be an important setting to manage inside FileMaker Sever.
The last thing that's new in FileMaker Server 13 that has to do with the admin console is the ability to manage and back up your container data folders. First of all what is that? So in FileMaker Server 12 we were given the ability to store the contents of container fields differently. You'll see here in this database, we've got a container field that's storing images. You'll notice when we go into Manage Database. The field, which is called File Container, has a storage option on it.
This was introduced in FileMaker 12. I've selected Open storage. And what that means is that the files, in this case, images that are stored inside this container field, are not embedded in a database, but instead are stored in a directory if you look here inside the FileMaker Server folder inside the data folder inside databases. You'll notice that we've got these rc data fms field. RC is remote container. Inside there you'll see a folder for file that's hosted on the server and named after the file.
So here is the file we have hosted and inside that is the files folder with a folder for each table. We have got the file, table, field and inside there, all the files. Now the thing is, this folder here or the parent folder, was not part of the backup schedules in previous versions of FileMaker. So now in the admin console, if you go over to Database Server, you'll see there's a tab here for folders. Here you see the default folder path, and you can enable an additional database folder if you'd like to.
And of course, you have to put a value inside of the path. This is what the default is, you can do file Mac or file Win, depending on which platform the server is on. But this is what's new is enable container data folder and you can put your path to put the container data in there, and you can choose to back up the container folder as you see by this message selecting that option could really make your backups larger, you are going to need that much more room since lot of times these container objects are the items that are stored as the containers are very large.
After you enter in new paths, you want to hit the Validate button to make sure that your paths are valid and make sense to your server. One important note here is when you setup or change the container data folders, FileMaker Server does not automatically container file objects in these folders, you must copy the files manually. And finally, whenever you make any changes, you can see messages that remind you to either revert or save your changes. So that's a quick tour of the new FileMaker admin console with all the features introduced in FileMaker Server 13. But I think the most important part about this, and the reason you should be excited about this new feature, is that it's no longer a separate Java based application.
For many years, the admin console was an independent little app that was created by third parties but distributed as part of the server administration, and frankly it was very susceptible to java updates. So now you can update java as much as you want, or as little as you want, on your FileMaker Server and you will never, I repeat never, lose access to your administration console. So, the new FileMaker Server provides this admin console to allow you to manage databases that are being hosted on this machine. Using the admin console to manage databases provides you with a safe method for uploading, opening, closing, even downloading databases from your server, even if you're accessing the server remotely.
- An overview of the new FileMaker 13 platform
- Working with Object States
- Defining custom styles
- Creating new themes
- Object visibility
- Applying Active state to portal rows and lists
- Outer and inner shadow and padding
- Working with popovers
- FileMaker Server 13 Admin Console
- Uploading files to FileMaker Server 13
- Performing scripts on the server
- New FileMaker script triggers
- Base64 encoding and decoding
- The new Get functions
- Introducing WebDirect
- The new FileMaker Go 13
- Custom iOS keyboard types
- Barcode scanning