This video reviews constraining and extending existing found sets to help users drill into data sets with ease.
- [Instructor] A lot of times when you're searching for data inside your FileMaker custom apps, you're going to create found sets but than you might think of another criteria that you want to affect against the existing found set, either constraining it further or extending it out. So, in those cases which involve additional steps, there are tools inside FileMaker that'll help you do that. And this can help when you're doing some data mining or troubleshooting within large data sets. Let me show you an example. Let's say I go into find mode and I go into my status field and I'm going to type inactive, it gives me a found set of 147 records.
But now what I'm going to do is go back into find mode and enter the criteria of California and instead of hitting a perform find, I'm going to go into the request menu and choose extend found set. Now you see I have 166 records and not all of them are inactive. That's because what I've done is I've added the entire found set of California records or whatever weren't already in my inactive found set, I've added the balance of those to my existing found set. So, in this case, let's say I was trying to find all inactive records and then I said I want to see everything that's in California, whether it's inactive or not, so I extend that found set out a little bit larger.
I could do the reverse as well. Let's say I show all the records, which resets my found sets to all the records in the database and now I'm going to do a search for California. And now you see that I find 23 records. But I want to find only the pending records within this found set. So I go back into find mode and I enter in pending into the status and instead of hitting perform find, I go into the requests and say restrain. So now I've taken that 23 record found set and constrained it down by the second criteria, which was pending.
I could go further if I want to. Go back into find mode and just put a see in here and constrain it even further. Now I found only three records. The constraining or extending is a way you can data mine or dig into the data that you've got in your databases, throwing different criteria at it until you find the right combination that isolates either a set of problem records or just the custom found set that you're intending to create.
Author
Released
5/9/2017- Getting going with starter solutions
- Creating relationships in FileMaker
- Defining fields
- Designing user interfaces with layouts
- Working with records
- Finding and sorting data
- Building reports
- Understanding calculations
- Automating using Scripts
- What's new in FileMaker version 16
Skill Level Beginner
Duration
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Introduction
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Welcome1m 1s
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Touring the Launch Center3m 54s
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Using the exercise files1m 8s
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1. Getting Started
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What is a database?2m 23s
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How FileMaker works6m 59s
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Essential preferences2m 41s
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2. FileMaker App Creation Essentials
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3. Creating Tables
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4. Creating Relationships
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What are key fields?5m 17s
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5. Working with Fields
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Understanding field types7m 56s
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Defining fields6m 48s
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Adding fields to layouts4m 25s
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Field options: Auto enter4m 34s
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Field options: Validation6m 42s
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6. Working with Container Fields
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7. Working with Records
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8. Importing and Exporting
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Importing data7m 7s
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Exporting data4m 9s
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9. Creating Layouts
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What is a layout?3m 41s
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Working with layout themes8m 46s
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10. Working with Layouts
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Understanding layout parts6m 48s
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Previewing the inspector1m 48s
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Manage layouts window5m 18s
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11. Formatting Layout Objects
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Applying themes to layouts1m 28s
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Applying screen stencils6m 13s
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Gradients2m 6s
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Layout object states6m 2s
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Access control behavior1m 59s
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Popovers in your layouts6m 18s
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Setting the tab order3m 23s
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12. Finding Data
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New requests in find mode4m 25s
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Search operators4m 29s
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13. Sorting Data
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Sorting with single criteria3m 33s
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Sorting with related fields1m 45s
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Sorting using custom values2m 13s
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Sorting using buttons2m 36s
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14. Value Lists
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15. Printing and Saving
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Printing merge letters3m 54s
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Saving as PDF or Excel2m 23s
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16. Reports
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Creating subsummary reports5m 28s
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Adding charts to reports5m 11s
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17. Calculation Essentials
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What are calculations?2m 46s
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Number functions4m 29s
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Date and time functions4m 49s
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Text functions11m 59s
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Get functions2m 52s
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Logic functions10m 19s
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18. Script Essentials
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Touring the Script workspace4m 11s
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Creating multiline scripts6m 58s
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19. Script Triggers
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Introducing script triggers1m 10s
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Using object-based triggers10m 30s
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Using layout-based triggers6m 51s
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20. New Features in FileMaker 16 Platform
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Layout objects window8m 5s
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Card window style6m 14s
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Support for JSON8m 38s
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Working with JSON5m 19s
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Conclusion
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Next steps1m 14s
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Video: Constraining or extending found sets