Join David Rivers for an in-depth discussion in this video Working with images and video, part of Migrating from Office 2007 to Office 2013.
In Word 2007, it was pretty simple to insert images into a document, manipulate those images by moving them around, resizing them. Here in Word 2013, we can go a step further with images. There are a number of editing tools available to us now to edit images right from within Word, but we can also add video, video that exists somewhere maybe on our computer or even online. We're gonna look at these scenarios now with our No Obstacles Bio document we've been working with. You'll find it in the Word sub folder at the exercise files, No Obstacles Bio.docx and we're gonna scroll down to the third page where we get into a specific No Obstacles brand here, the No Obstacles home brand.
Let's say we have an image that we want to insert here maybe after the paragraph so we'll click after brands, we'll go up to the Insert tab and from here select Pictures. Now this allows us to go browsing for the pictures. You'll notice under exercise files in the Word sub folder we do have a No Obstacles Home Logo, NOH Logo. As you hover over that, you'll notice it's a .png file, but when we go to the All Pictures drop down and give it a click, you'll see the different picture files that can be inserted.
So .jpgs, Windows meta files, there's .png, portable network graphics, bitmaps, .gif files, they're all listed here, quite an extensive list. We'll leave it at All Pictures. That way we can see all formats including our .png file here which we'll give a click and click Insert. Now before you click Insert, there is a drop down arrow so if instead you wanted to link to that image instead of adding it to your document, your document file size won't grow whereas inserting it adds it to the document itself, it's stored with the document.
You can even insert and link as well, but we're going to insert it right in there and you can see it appears in its original size and shape. Now it's also part of the paragraph. This little icon that we see here allows us to change our layout options, but we can also go to the ribbon. Notice what's happened up here. All kinds of cool tools have appeared under the Format tab for Picture Tools. This is contact sensitive so if we click back in our text you can see all of that disappears. Go back to the image and select it, there's that Format tab under Picture Tools again.
So, for example, text wrapping and positioning, that's all part of the layout options, but we can go right here to the Position drop down and In Line with Text is exactly what happens by default. That means as we add to our paragraph that we added this image to, it moves with the text. If you want it to stay put in a certain location on the page then you would choose something else with text wrapping, so down below, for example, maybe at the center or on the right hand side, middle middle of the page.
It doesn't matter what you select here. When you select it, you're also going to be able to do things like resize it. Let's go to a bottom handle here and just resize this and maybe that looks pretty good just like that. Notice we can also go to the center, click and drag it to move it around so it's not stuck to the left hand side. We can pop it right in the middle of our bullet list here. I think it looked pretty good over there on the left. We'll just line up the edge with our bullets. There we go.
Now take a look at some of the options up here. Let's go over here. Notice the size can be very specific. If we want to bring that down to an inch in height, notice that by default the width is adjusted for us as well. There's a cropping tool here for cropping or cropping to specific shapes, aspect ratios if we wanted to. Lots of cool options here. Also if you wanted to remove the background so you could see through it we could remove the white background by going to Remove Background and then just simply sliding these around until we get exactly what we want.
This is not the ideal image for this, but I want you to imagine, for example, a photo with maybe a dark background that you want to remove, creating some transparency. In this case, you can see there's not a whole lot to do with this type of image. So we can mark areas to keep, areas to remove, delete those areas, or discard all of our changes and go back to the original. Then there are a number of adjustments that can be made so corrections for brightness, color, artistic effects, let's go there for a second and you can see a preview of some of those effects.
Just hover over them and you'll see what happens to the image itself. Lots of cool effects here to choose from. I'm gonna go with this one right here, cut out, and give it a click. We can compress our pictures, change it for something else, reset back to the very beginning. Then we have some Picture Style so if you want to put a nice frame around it, for example, just hover over these to see a preview of what you're going to get and if you see something that you like, that's kinda cool with the reflected image underneath, and click this drop down to see even more options.
Lots of cool things to choose from. I'm gonna go with this guy right here, reflected perspective right, and give it a click. We can adjust just the border if we want, the picture effects, even the layout by clicking any of these drop downs. You can see some of them more specific to different kinds of pictures, for example, graphs and so on. The picture wffects are exactly what we see over here under Picture Styles and the borders can be combined so we want to change the color of the border or the outline, the weight, etc., it's all available to us directly from the ribbon here thanks to these Picture Tools that appear under the Format tab.
When we're done, we just click anywhere outside the selected image to see the end result. Clearly, that looks pretty good like that. Again, we can keep those settings and just simply resize this down if we wanted to or move it around. I'm gonna adjust it so that it's right at the very edge and no text appears on the other side. Deselect again by clicking anywhere outside the selected object. Now that's an image, we can also insert video. Let's scroll down to the very bottom of our document where there's a reference here at the bottom of the page to a partnership with [Conet Eco].
Maybe down here we want to add a video, a public service announcement from those people. We can do that by going to the Insert tab if we have the video. It's hard to find here. You'll see under Media, Online Video. We'll come back to that in a moment, but if we want to get the video from our computer we could go to Object over here on the right. Click the drop down, you'll see that Object is the default. There's also Text, but we want Object so give it a click and we want to get it from a file. So Create from File allows us to go browsing for it and again, we're going to go to our exercise files with a double click, double clicking the word sub folder, and you're gonna see that [Conet Eco] PSA.
It's a QuickTime video and when we insert it this way you can see what's going to happen. We can link to this file again so we can keep our file size down by creating a link to it. That means though if we want to share it we have to share more than one file with people. Otherwise we're embedding it right in the document itself. It can be displayed as an icon as well. You can see what that icon looks like. But without selecting these and clicking OK, we do get an icon anyway and the title.
There it is, it's a PSA, QuickTime movie and if we want to view this, then it means double clicking it and opening it up. It's happening all over the world. Every day people are harnessing - I'm just gonna click the close button and with this still selected, I'm gonna press my delete key to remove it because we can also find that online if it exists online and insert it directly into the document. Looks different when we do it this way though. When you choose Online Video, now it's a matter of finding it.
I'm gonna go to YouTube, I know it's on YouTube, and type in [Conet Eco] PSA and when I press return I'm gonna see the results and there it is right there, number one. So I can select it, click Insert, and you can see it looks much different now. Not only is it appearing in my document, it appears like a graphic file in that I get all of these Picture Tools as well so I can enhance the way it looks here on my screen. If I wanted to give it a border, for example, and position it, maybe at the center, or at the bottom, that makes sense on the page.
And, of course, I can move it around as well. I get those alignment guides helping me, resizing it, etc., and there's a play button right in the center for playing it here in my document. So it gives me this separate window in my document that I can click Play. It's happening all over the world. Every day - And pressing Escape on your keyboard takes you back to the document. Deselect to see the end result, that's kinda cool. So that's how we work with images and even video files here in Word 2013, some nice enhancements for working with our Picture Tools, which can be applied both to images and online video, but, of course, if you do have video stored on your computer, it too can be inserted into your document.
Remember, you can also link to these files to save yourself some space when it comes to the file size of your actual document.
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- Exploring Word document changes
- Creating macro-enabled workbooks and templates
- Managing files in a mixed environment
- Importing Outlook contacts, email, and calendars